Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Nov 2, 2026

Hiring at a glance

View jobs

Open jobs: 8,634
Employers: 3,798

Advertised starting pay

Average starting payCAD / hour: $31.25Across 1,002 listings
Average starting payCAD / year: $71,160Across 628 listings
Average starting payUSD / year: $75,424Across 31 listings
Average starting payCAD / month: $4,853Across 27 listings
Average starting payUSD / hour: $26.46Across 16 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%69 listings
Hybrid: 13%1,137 listings
On-site: 85%7,377 listings

Not specified: 1% (51 listings)

Employers hiring include Canada Post - Postes Canada (406), HealthCareersInSask.ca (170), Winnipeg Regional Health Authority (74).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 6 mins ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Added 6 mins ago
Tooling Engineering Operations Supervisor
Westinghouse Electric Company, LLC
Burlington, ON
Added 6 mins ago
C
Receptionist/Concierge
Chartwell
Thunder Bay, ON
- Part-time
Added 6 mins ago
NC
Receptionist
Neighbours Community Homes
Toronto, ON
- Temporary
…arranging couriers, coordinating mailings, opening and closing the office, administration of member payroll, maintaining a white board, providing scheduling for the meeting rooms and…
Added 22 mins ago
GD
Executive Assistant to the President
Groupe Dynamite, Inc Garage
Mont-Royal, QC · Ville Mont-Royal, Quebec
- Full-time
Added 36 mins ago
Procurement Manager
PagerDuty
Toronto, ON
Added 36 mins ago
Administrative Assistant
Talent Acquisition - Achev
Mississauga, ON
Added 36 mins ago
I
Office Administrator
ITK
Ottawa, ON
- Full-time
Added 51 mins ago
C
CIBC - Administrative Assistant - Wood Gundy - Montreal -Bilingual
CIBC
Laval, QC · Montreal, QC
- Full-time
Added 1 hour ago
Senior Strategic Sourcing Specialist
Wawanesa Insurance
Calgary, AB · Winnipeg, MB · Toronto, ON · North York - Toronto, ON (Hybr, ON
Work Environment: We offer a hybrid work environment that offers flexibility to our employees in balancing in-office (2 days per week OR 15 hours per week in a Wawanesa office) and remote…
Added 1 hour ago
Post Office Assistant - Term
Canada Post - Postes Canada
Valemount, BC
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office A
Added 1 hour ago
C
Operations Supervisor - Security Systems
Convergint
Burnaby, BC
- Full-time
Added 1 hour ago
ST
Bilingual Office Administrator (Mandarin/English)
Swiftlink Technologies Inc.
Richmond, BC
- Full-time
We are seeking an experienced and detail-oriented Office Administrator to independently handle day-to-day office administration and coordinate routine HR processes. The role requires…
Added 1 hour ago
NC
Receptionist
Neighbours Community Homes
Toronto, ON
- Temporary
…arranging couriers, coordinating mailings, opening and closing the office, administration of member payroll, maintaining a white board, providing scheduling for the meeting rooms and…
Added 1 hour ago
Receptionist/Typist
Winnipeg Regional Health Authority
Arborg, MB
Added 1 hour ago
C
Change Management Consultant
Co-operators
Calgary, AB · Moncton, NB · Guelph, ON · Mississauga, ON · Montreal, QC · Quebec, QC
- Full-time
Added 1 hour ago
UH
Administrative Assistant III
University Health Network
Toronto, ON
- Full-time
Added 1 hour ago
UH
Administrative Assistant II, Medical
University Health Network
Toronto, ON
- Full-time
Added 1 hour ago
TC
Library Page
The Corporation of the County of Lambton
ON · Lambton County, ON
- Part-time
Added 1 hour ago
IS
Administrative Assistant - Quebec
InnovMetric Software Inc.
QC
- Full-time
Added 1 hour ago
CN
Administrative Officer – Regional Office - Agente administrative/agent administratif – Bureau régional
Canadian Nuclear Safety Commission – Commission canadienne de sûreté nucléaire
SK · Saskatchewan, Canada
- $57,255 to $75,509 CAD / year
- Full-time
Added 1 hour ago
P
Test Administrator
Pearson
Halifax, NS
- Part-time
Added 2 hours ago
N
Operations Supervisor
NPAworldwide
Fort Erie, ON
- Full-time
Added 2 hours ago
Planning Administrative Clerk
County of Wellington
Guelph, ON
Added 2 hours ago
Admitting Clerk, Emergency
Nova Scotia Health and IWK Health
Halifax, NS

1191451 Alberta Ltd

Medical Office Assistant

Red Deer, AB, Canada

Apply About employer

Applications open in a new tab.

Job details

Posting language: English
Posted: Oct 8, 2026

Original job description

Position Summary

The Medical Office Assistant provides responsive, professional administrative support to the Red Deer Primary Care Network, with dedicated support for Nurse Practitioner clinical programs and scheduling workflows.

The MOA is responsible for managing patient appointments, coordinating schedules, maintaining electronic medical records, preparing documentation, and supporting efficient daily clinic operations while delivering excellent customer service.

Key Responsibilities

General Administrative Support

Welcome patients and visitors in a professional and compassionate manner.
Answer incoming calls, direct callers appropriately, and respond to general inquiries.
Daily entry of referrals accurately into the Electronic Medical Record system
Maintain accurate and up-to-date patient records in the EMR.
Assist schedulers with calls and appointment coordination as time permits.
Provide additional coverage for the primary clinic and street clinic as operational needs require.
Keep the workplace clean, organized, and compliant with safety and hygiene standards.
Perform additional duties as assigned.

Nurse Practitioner Program Support

Schedule Nurse Practitioner follow-up appointments for MINT and Complex Care programs.
Coordinate patient recalls, preventive care reminders, and follow-up appointments.
Support referral coordination to specialists, community programs, diagnostic imaging, allied health services, hospitals, laboratories, pharmacies, and community agencies.
Assist with patient chart preparation and documentation before and after clinics.
Monitor fax status and follow up on outstanding documentation as required.
Scan, upload, and file reports, consultation notes, laboratory results, and correspondence.
Monitor incoming documents and route information appropriately.
Check Netcare for relevant documentation and note it in the CHR chart.
Ensure documentation complies with clinic policies and privacy regulations.
Follow the established referral process, including use of referral cards and required attachments.

Qualifications

Education and Experience

High school diploma or equivalent required; post-secondary education in office administration, medical office administration, or a related field is considered an asset.
Minimum of three to four years of Medical Office Assistant or clerical experience required, preferably in a healthcare or professional office setting.

Skills and Competencies

Treats patients, visitors, and colleagues with respect and dignity.
Works collaboratively with patients and the healthcare team while maintaining confidentiality and diplomacy.
Demonstrates strong organizational and time management skills.
Communicates clearly and professionally, both verbally and in writing.
Demonstrates problem-solving skills, initiative, and sound judgment.
Remains calm under pressure and effectively prioritizes tasks in a fast-paced environment.
Adapts to changing priorities and develops new skills as required.
Works effectively both independently and as part of a team.
Is flexible to work occasional adjusted hours as operational needs dictate.

Organizational & Interpersonal Skills

Manages multiple tasks and priorities in a fast-paced clinical environment.
Maintains a high degree of accuracy and attention to detail.
Handles sensitive information appropriately and maintains confidentiality.

Technical Proficiencies

Understands medical terminology, clinical procedures, and healthcare office practices.
Is familiar with privacy legislation and healthcare documentation standards.
Is proficient in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
Is comfortable using collaboration tools such as Zoom and Microsoft Teams.
Has general comfort with technology and office equipment.
Familiarity with primary care programs is an asset.

Monday to Friday
1.0 FTE

Apply About employer

More about this job

Responsibilities

The Medical Office Assistant provides administrative support to the Red Deer Primary Care Network, focusing on scheduling, patient record management, and clinic operations. They coordinate referrals, prepare patient charts, and ensure documentation complies with privacy regulations.

Requirements

Candidates must have a high school diploma and three to four years of relevant clerical or medical office experience. Proficiency in Microsoft Office and familiarity with healthcare documentation standards are required.

Skills

Medical terminology
Electronic medical records
Appointment scheduling
Customer service
Administrative support
Documentation
Time management
Problem-solving
Microsoft office suite
Communication
Privacy legislation
Clinical procedures
Collaboration tools
Data entry
Referral coordination

Visa sponsorship

Not detected in the job text

Keywords

Medical Office Assistant
Primary Care Network
Nurse Practitioner
Electronic Medical Record
EMR
Patient scheduling
Referrals
Clinical operations
Netcare
CHR chart
Privacy regulations
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Zoom
Microsoft Teams
Medical terminology
Healthcare documentation
Administrative support

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