Accounts Payable Coordinator
- Toronto, ON, Canada
$46,000 to $65,000 CAD / year · Full-time
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Job details
- Pay
- $46,000 to $65,000 CAD / year
- Job type
- Full-time
- Apply by
- Experience
- 2+ years of experience in Accounts Payable or a similar finance role
- Posting language
- English
- Posted
Original job description
Job Title: Accounts Payable Coordinator
Department: Finance
Reports To: Accounts Payable Supervisor
Location: Toronto, Ontario (4 days on site, 1 day remote)
Employment Type: Permanent Full-Time
About 123Dentist
At 123Dentist, we are one of Canada’s largest and fastest-growing dental support organizations, supporting more than 500 clinics and 10,000 team members nationwide. Our Finance team plays a critical role in ensuring the accuracy, efficiency, and scalability of our financial operations as we continue to grow.
About The Role
The Accounts Payable Coordinator is a key member of our centralized Accounts Payable team, supporting our national network of dental clinics.
You will process vendor payments, maintain accurate records, and work closely with clinics, vendors, and internal teams to make sure invoices are handled efficiently and paid on time. In a high-volume environment, you will help drive consistency, accuracy, and continuous improvement across the AP function.
This role is well-suited for someone who is detail-oriented, organized, and comfortable working in a fast-paced, process-driven environment.
What You’ll Do
You bring a disciplined, detail-oriented approach with a strong focus on accuracy and follow-through. You are comfortable in a high-volume environment and take pride in keeping processes organized and running smoothly. You approach challenges with a practical mindset, spotting issues early and working toward solutions that improve efficiency and consistency across the function.
Why Join 123Dentist?
Department: Finance
Reports To: Accounts Payable Supervisor
Location: Toronto, Ontario (4 days on site, 1 day remote)
Employment Type: Permanent Full-Time
About 123Dentist
At 123Dentist, we are one of Canada’s largest and fastest-growing dental support organizations, supporting more than 500 clinics and 10,000 team members nationwide. Our Finance team plays a critical role in ensuring the accuracy, efficiency, and scalability of our financial operations as we continue to grow.
About The Role
The Accounts Payable Coordinator is a key member of our centralized Accounts Payable team, supporting our national network of dental clinics.
You will process vendor payments, maintain accurate records, and work closely with clinics, vendors, and internal teams to make sure invoices are handled efficiently and paid on time. In a high-volume environment, you will help drive consistency, accuracy, and continuous improvement across the AP function.
This role is well-suited for someone who is detail-oriented, organized, and comfortable working in a fast-paced, process-driven environment.
What You’ll Do
- Process vendor payments and support day-to-day Accounts Payable operations across the clinic network
- Work with clinics and internal teams to confirm payment details and approvals are complete
- Ensure payments are processed accurately, on time, and in compliance with established workflows
- Liaise with vendors to resolve discrepancies and keep accounts up to date
- Complete supplier reconciliations accurately and within required timelines
- Support month-end activities, including journal entries, employee expense reimbursements, patient refunds, and credit card processing
- Manage payment distribution methods and ensure consistency across the network
- Identify and resolve exceptions proactively, escalating issues when required
- Contribute to a standardized, efficient AP function by supporting process improvements and automation initiatives
- 2+ years of experience in Accounts Payable or a similar finance role
- Strong proficiency in Microsoft Excel
- Experience working in high-volume, process-driven environments
- Strong attention to detail and accuracy
- Excellent communication and interpersonal skills
- Ability to manage multiple priorities and meet deadlines
- Strong problem-solving skills with a structured, analytical approach
- Experience with process improvement, automation, or OCR tools is an asset
- Experience with MS Business Central or similar ERP systems is an asset
- Working proficiency in French is an asset
You bring a disciplined, detail-oriented approach with a strong focus on accuracy and follow-through. You are comfortable in a high-volume environment and take pride in keeping processes organized and running smoothly. You approach challenges with a practical mindset, spotting issues early and working toward solutions that improve efficiency and consistency across the function.
Why Join 123Dentist?
- Be part of a growing national organization with a centralized finance function
- Gain exposure to high-volume, multi-entity financial operations
- Work in a collaborative, process-driven environment
- Contribute to process improvements and system enhancement
More about this job
Responsibilities
Process vendor payments and invoices for a national clinic network, ensuring accuracy, timely payment, complete approvals, and compliance with established workflows. Resolve vendor discrepancies, complete reconciliations, support month-end activities, and contribute to process standardization and automation.
Requirements
Requires at least 2 years of Accounts Payable or similar finance experience, strong Microsoft Excel proficiency, and experience in a high-volume, process-driven environment. Candidates should be detail-oriented, organized, communicative, and able to manage priorities and deadlines; ERP, automation, OCR, and French proficiency are assets.
Skills
- Accounts Payable
- Microsoft Excel
- Vendor Payments
- Supplier Reconciliations
- Invoice Processing
- Payment Processing
- Month-End Support
- Journal Entries
- Expense Reimbursements
- Patient Refunds
- Credit Card Processing
- Vendor Relations
- Attention To Detail
- Communication
- Problem-Solving
- Process Improvement
Visa sponsorship
Not detected in the job text
Categories
- Finance & Accounting
- Healthcare
- Administrative
Keywords
- Accounts Payable
- Finance
- Vendor Payments
- Invoice Processing
- Supplier Reconciliations
- Microsoft Excel
- Month-End Activities
- Journal Entries
- Employee Expense Reimbursements
- Patient Refunds
- Credit Card Processing
- Payment Distribution
- Vendor Relations
- Internal Controls
- Process Improvement
- Automation
- OCR Tools
- MS Business Central
- ERP Systems
- High-Volume Operations
- Multi-Entity Financial Operations
- Workflow Compliance
- Exception Resolution
- Dental Clinics