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Added 3 hours ago
Director, Integrated Partnerships & Business Development – Payment Solutions
Moneycorp
Toronto, ON
Full-time
…for all our colleagues is central to our journey as a global…
Added 14 hours ago
Chief Financial Officer, Global
Swim Recruiting
Toronto, ON
$250,000 to $420,000 CAD / year
Full-time
…transformational financing, strategic partnerships, and M&A opportunities. Partner directly with the Founder, Board, and Senior Executive team in a highly visible CFO role with significant…
Added 14 hours ago
Enterprise Sales Manager / Gestionnaire de vente entreprise
Hewlett Packard Enterprise
Mississauga, ON · Montreal, QC · Ottawa, ON
Full-time
…to manage your team's activities in solving the most complex business & technical issues. You will have accountability for leading portfolio sales teams across major Canadian customers with…
Added 17 hours ago
Controller
Clarity Recruitment
Mississauga, ON
Full-time
Clarity is an executive search and recruitment firm specializing in Finance & Accounting talent across Canada - from accountants to CFOs. We partner with organizations to hire exceptional…
Added 17 hours ago
Deputy Chief Financial Officer
Meridia Recruitment Solutions, a KBRS Company
Prince Rupert, BC
Full-time
Prepare financial analysis, business cases, and investment models to support executive and Board decision-making.
Added 17 hours ago
Vice President Finance
RECRUITMENT PARTNERS INC.
AB · Edmonton, AB
Full-time
…compliance while providing timely financial insight that supports business strategy, sustainable growth, and informed decision-making. The successful candidate will lead a global finance…
Added 17 hours ago
Chief Financial Officer
Oakbridge Search Partners
Surrey, BC
Full-time
Reporting directly to the President, the CFO will be both a financial leader and strategic business partner, helping drive profitable growth, geographic expansion and the development of the…
Added 18 hours ago
Director Information Technology
Greenstone Meats
Toronto, ON · Etobicoke, ON
Full-time
…application support teams, and developing budgets to align IT with business goals. Oversees strategy, policy, and implementation for systems, networks, software, and digital initiatives…
Added 1 day ago
Enterprise Sales Manager / Gestionnaire de vente entreprise
HPE
Mississauga, ON
Full-time
…to manage your team's activities in solving the most complex business & technical issues. You will have accountability for a large multi-department area across Canada with significant…
Added 1 day ago
Enterprise Sales Manager / Gestionnaire de vente entreprise
Hewlett Packard Enterprise
Mississauga, ON · Montreal, QC · Ottawa, ON
Full-time
…to manage your team's activities in solving the most complex business & technical issues. You will have accountability for a large multi-department area across Canada with significant…
Added 2 days ago
Senior Vice President & Chief Financial Officer
IMP Group International
Halifax, NS
Full-time
The CFO will serve as a trusted advisor to the President & CEO, Board of Directors, shareholders, and business leaders across the organization. This executive will provide financial…
Added 3 days ago
Director, Business Decision & Financial Performance
Kinectrics
Toronto, ON
Full-time
The successful Director will partner with the key Operations executive and their leadership teams to provide timely and actionable information. The role will work closely with the heads of…
Added 3 days ago
Human Resources Manager
Jayman Built
Calgary, AB
Reporting to the [Executive Leaders/CFO], the HR Manager will act as a trusted advisor while balancing employee relations, operational HR responsibilities and opportunities to strengthen…
Added 3 days ago
Human Resources Manager
Jayman BUILT
Calgary, AB
Full-time
Reporting to the [Executive Leaders/CFO], the HR Manager will act as a trusted advisor while balancing employee relations, operational HR responsibilities and opportunities to strengthen…
Added 4 days ago
Vice President, Finance, Administration & Operations
Health Sciences North
Sudbury, ON
Reporting to the President & CEO, the Vice President, Finance, Administration & Operations will be a member of the Senior Leadership Team. Working collaboratively with the Foundation CEO,…
Added 3 days ago
Director, Loyalty Solutions - Financials
Bond Brand Loyalty
Canada
$136,330.4 to $167,217.2 CAD / year
Full-time
Strong expertise in developing CFO ready financial models, scenarios, and recommendations to support senior executive decision making.
Added 3 days ago
Senior Director, Product Management
Rightsline Inc
Toronto, ON
$220,000 to $240,000 CAD / year
Full-time
We are hiring a Senior Director of Product Management to run a portfolio slice including Rights, Royalties, Finances and/or Platform as a business-unit leader. You will own the roadmap,…
Added 1 month ago
Manager, Financial Reporting
Oppy
Coquitlam, BC
Full-time
As a collaborative business partner, you will work closely with cross-functional teams to align reporting processes with organizational goals, streamline workflows, and advance key…
Added 3 days ago
Adobe - Principal Value Advisor
DEPT®
Canada
…join DEPT®'s growing Adobe practice in North America. In this senior consulting role, you will bridge business strategy, financial analysis, and executive-level advisory to help Adobe's…
Added 3 days ago
Corporate FP&A Manager
Javelin Venture Partners
ON · Ontario, Canada
Full-time
Thumbtack’s Finance team is the trusted steward of the company’s resources and a genuine partner to the business. We do not just report the numbers; we help decide where the next dollar…
Added 3 days ago
Corporate Controller
Logic Executive Search & Workplace Solutions
Windsor, ON
Full-time
At Logic Executive Search and Workplace Solutions we strive to be a valued, strategic business partner providing the highest level of executive recruitment expertise and customized…
Added 4 days ago
Copy of Enterprise Account Executive
Omnea
Toronto, ON
$200,000 to $350,000 USD / year
Full-time
…the United States. You'll be excited to scale an early stage business & have a massively accelerated career…
Added 5 days ago
Managing Director, Operations & Strategy
OMERS
Toronto, ON · Head Office Toronto
Full-time
The successful candidate will be a senior operator and strategic problem-solver with significant experience identifying measurable value creation opportunities, structuring and executing…
Added 4 days ago
Chief Financial Officer - Permanent - 19222
LRO Staffing
Toronto, ON
Full-time
…growth and development while being a key player within the Senior Leadership team. The CFO will lead Finance functions and provide leadership to the Finance & Accounting team, creating a…
Added 5 days ago
Corporate FP&A Manager
Thumbtack
Remote, Canada
Full-time · Remote
Thumbtack’s Finance team is the trusted steward of the company’s resources and a genuine partner to the business. We do not just report the numbers; we help decide where the next dollar…

123Dentist

Executive Assistant

Burnaby, BC, Canada

Pay: $76,000 to $95,000 CAD / year
Job type: Full-time
Experience: 8+ years of progressive executive support experience, including significant experience directly supporting a C-suite executive in a complex, fast-paced organization.
Posting language: English
Posted: Aug 19, 2026

Apply About employer

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Original job description

Job Title: Executive Assistant

Team: Finance

Reports To: Chief Financial Officer (CFO)

Location: Burnaby, BC (4 days Onsite, 1 day Remote)

Employment Type: Permanent Full-Time

About 123Dentist

123Dentist is Canada’s largest majority dentist-owned network of dental practices, with almost 500 locations nationwide and nearly 8,000 employees. We offer professional advancement opportunities, competitive compensation, corporate sponsored incentive programs such as long-term bonuses for full-time employees (a first of its kind in the Canadian dental industry), and a long-term career in a growing network located in multiple communities across the country, at all levels of the industry.

We provide Canadian dentists and dental practices with an array of non-clinical support and resources, including accounting, HR, marketing, as well as supply & equipment procurement.

By leveraging our unmatched management experience, marketing expertise and state-of-the-art technologies, we allow dentists to take advantage of a practical and effective alternative to practice ownership and focus on what they’re best at – being a dentist!

About the Role

We are seeking a highly experienced and proactive Executive Assistant to support our Chief Financial Officer from our Burnaby, BC office.

This role is primarily dedicated to the CFO, with the possibility of providing occasional, lighter-touch administrative support to one additional member of the Executive team. The CFO will remain the primary executive supported by this position.

The Executive Assistant will act as a trusted partner to the CFO, proactively managing priorities, anticipating needs, coordinating across the Finance leadership team and broader organization, and ensuring the CFO is well prepared for key internal and external commitments.

This is a high-impact role requiring exceptional judgment, discretion, organization and initiative. The successful candidate will be comfortable operating in a fast-paced executive environment with frequently changing priorities and will be capable of independently managing complex and confidential matters.

The role includes complex calendar and meeting management, domestic and international travel, ,preparation and formatting of executive presentations, tracking key commitments and follow-up actions, correspondence, expense management, and coordination with senior internal and external stakeholders.

The Executive Assistant will regularly interact on behalf of the CFO with members of the Executive and Finance leadership teams, Board members, shareholders, lenders, advisors and other external stakeholders. As such, a high degree of professionalism, judgment, confidentiality and communication ability is essential.

What You’ll Do

Act as a trusted partner to the CFO, anticipating needs and proactively managing competing priorities across the day, week and month.
Manage a complex and frequently changing executive calendar, exercising judgment in prioritizing meetings, resolving conflicts and protecting the CFO's time for the highest-priority matters.
Coordinate internal and external meetings across multiple stakeholders and time zones, ensuring the CFO is appropriately prepared and relevant materials are available in advance.
Coordinate and support preparation for key executive meetings, Finance Town Halls, committee meetings, lender and investor meetings, and other senior-level presentations and events.
Coordinate presentation materials and meeting packages, including timelines, contributors, version control, formatting and final distribution.
Track key commitments, decisions and follow-up actions arising from CFO and Finance leadership meetings, proactively following up with owners to support timely completion.
Liaise with internal and external stakeholders on behalf of the CFO, including members of senior management, lenders, advisors and other external partners.
Manage domestic and international travel arrangements, including detailed itineraries, transportation and accommodation, and proactively address changes or issues as they arise.
Prepare and process expense reports, invoices and other administrative items accurately and efficiently.
Prepare correspondence and other materials on behalf of the CFO, requiring a broad understanding of the organization, Finance function and key business priorities.
Maintain visibility into key Finance initiatives, projects and deliverables and assist the CFO in tracking upcoming milestones and commitments.
Organize Finance leadership meetings, departmental meetings and events, including agendas, materials, logistics and follow-up actions as required.
Develop and continuously improve administrative processes and ways of working that increase efficiency and reduce administrative burden for the CFO and Finance leadership team.
Provide limited personal administrative support when required to minimize distractions and maximize the CFO's effectiveness.
Handle highly confidential financial, HR, organizational and strategic information with exceptional discretion.
Provide occasional, lighter-touch administrative support to one additional Executive team member as required, while maintaining primary responsibility for supporting the CFO.

What You Bring

Education & Experience

8+ years of progressive executive support experience, including significant experience directly supporting a C-suite executive in a complex, fast-paced organization.
Experience supporting a CFO, CEO or other senior corporate executive is strongly preferred.
Experience working within a large, multi-location, private equity-backed or similarly complex organization is considered an asset.
Post-secondary education or an equivalent combination of education and relevant experience is preferred.

Skills & Attributes

Exceptional organizational and time-management skills with demonstrated ability to manage multiple competing priorities.
Highly proactive and anticipatory, with the ability to identify what needs to happen before being asked.
Strong judgment and discretion, particularly when dealing with confidential, sensitive or high-profile matters.
Advanced calendar management skills and the ability to independently prioritize and resolve complex scheduling conflicts.
Significant experience independently coordinating complex domestic and international executive travel.
Advanced proficiency in Microsoft Outlook and PowerPoint, including executive calendar management and preparation and formatting of senior-level presentation materials.
Strong proficiency in Microsoft Word and Excel.
Excellent written and verbal communication skills with the confidence and professionalism to interact directly with senior executives, Board members and external stakeholders.
Strong attention to detail and a commitment to producing accurate, high-quality work.
Comfortable operating in an environment where priorities can change quickly and where judgment and adaptability are essential.
Demonstrated initiative, ownership and follow-through.
Ability to work independently with limited direction while maintaining strong alignment with the CFO.
Strong interpersonal skills and the ability to develop trusted relationships across all levels of the organization.
Project, meeting or event coordination experience is considered an asset.
Flexible and willing to provide support outside standard business hours when required.

Why Join 123Dentist?

Full-time, permanent employment with a competitive salary and great benefits package
A collaborative team that will support and train you, in a great office environment
A challenging and rewarding role that will develop your skillset and talent
A dynamic, fast-paced, and growing company with an entrepreneurial, “can-do” attitude
Be part of a diverse and inclusive workplace where you can make a real impact across the organization

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More about this job

Responsibilities

The Executive Assistant will act as a trusted partner to the CFO by managing complex calendars, coordinating meetings, and handling travel arrangements. They will also prepare executive presentations, track key commitments, and provide administrative support to ensure the CFO's operational efficiency.

Requirements

Candidates must have 8+ years of progressive executive support experience, preferably in a C-suite environment. Proficiency in Microsoft Office suite and strong organizational, communication, and judgment skills are essential for this role.

Skills

Executive support
Calendar management
Travel coordination
Presentation preparation
Expense management
Communication
Confidentiality
Time management
Microsoft Outlook
Microsoft PowerPoint
Microsoft Word
Microsoft Excel
Project coordination
Stakeholder management
Attention to detail
Adaptability

Benefits

Competitive compensation
Long-term bonuses
Professional advancement opportunities
Corporate sponsored incentive programs

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
CFO
Finance
Calendar Management
Travel Arrangements
Expense Reports
Stakeholder Liaison
Microsoft Outlook
Microsoft PowerPoint
Microsoft Word
Microsoft Excel
Confidentiality
Project Coordination
Meeting Management
Corporate Governance
Administrative Support
Time Management
Communication
Professionalism
Strategic Support

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