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Added 18 days ago
Executive + Personal Assistant to the CEO
Vancouver Toonie Tours Ltd
Calgary, AB
$75,000 to $80,000 CAD / year
Full-time
…complexity across cities, seasons, and teams. We are looking for an Executive Assistant who naturally takes ownership, closes loops, and builds systems so the CEO can stay focused on the…
Added 27 days ago
Executive Personal Assistant #2075
Elite Domo
Montreal, QC · Outremont, Quebec
Full-time
A private family is seeking an experienced, highly organized, and discreet Executive Personal Assistant (EPA) to provide comprehensive administrative and personal support to a principal and…
Added 27 days ago
Executive Personal Assistant #2068
Elite Domo
Toronto, ON
Full-time
A private household is seeking an experienced, highly organized, and resourceful Executive Personal Assistant to provide comprehensive support to the Founder & Executive Chairman and…
Added 6 months ago
Executive Personal Assistant #1986
Elite Domo
Mississauga, Ontario
Full-time
We are seeking a highly skilled, discreet, and resourceful Executive Personal Assistant to support a distinguished physician and entrepreneur operating across Canada, the UAE, and the USA.…
Added 4 days ago
Executive Assistant - Executive and Operations Support
Onni Group of Companies
Vancouver, BC
Full-time
Strong judgment, discretion and professionalism when handling confidential executive, financial, insurance and personal information.
Added 11 days ago
Executive Support - Senior Executive Assistant/Executive Assistant
Aritzia
Vancouver, BC
Full-time
Aritzia is growing and our Executive Support team is growing with it. This is a unique opportunity to be part of the team behind Aritzia’s Executives - directly enabling their efficiency,…
Added 29 days ago
Junior Executive Assistant
Klass
Remote, Canada
Full-time · Remote
We are looking for an organized, resourceful and detail-obsessed Junior Executive Assistant to support the Senior Executive Assistant in the day-to-day administration of the principals’…
Added 29 days ago
Junior Executive Assistant
Klass Capital
Toronto, ON
Full-time
We are looking for an organized, resourceful and detail-obsessed Junior Executive Assistant to support the Senior Executive Assistant in the day-to-day administration of the principals’…
Added 18 days ago
Executive Assistant
Inspired HR
Calgary, AB
Inspired HR is working with a client to support the recruitment of an Executive Assistant who will report directly to the President. This role provides high-level executive, administrative,…
Added 18 days ago
Executive Assistant
Inspired HR Ltd
Calgary, AB
Full-time
Inspired HR is working with a client to support the recruitment of an Executive Assistant who will report directly to the President. This role provides high-level executive, administrative,…
Added 4 days ago
Comptable et assistant(e) de direction du PDG / Bookkeeper & Executive Assistant to the CEO
Quantum Management Services Ltd.
Montreal, QC
$100,000 to $120,000 USD / year
Full-time
We are seeking a highly trustworthy, detail-oriented Executive Assistant & Bookkeeper to directly support the CEO in managing a portfolio of non-operating companies and personal real estate…
Added 2 months ago
Executive Assistant to the President and Chief Executive Officer
AtkinsRéalis
Montreal, QC
Full-time
A unique opportunity at the centre of executive leadership - In this trusted, highly visible role, you will provide direct administrative and professional support to the President and Chief…
Added 4 hours ago
Executive Assistant to the Deputy Provost (Marine Institute) and Executive Director (Professional and Continuting Education) (Non Bargaining)
Memorial University, Newfoundland and Labrador
St. John's, NL
Full-time
EXECUTIVE ASSISTANT TO THE DEPUTY PROVOST (Marine Institute) AND EXECUTIVE DIRECTOR (PROFESSIONAL AND CONTINUING EDUCATION)
Added 11 days ago
Executive Assistant
Robert Half
Toronto, ON · Greater Toronto Area, Canada
$68,000 to $85,000 CAD / year
Full-time
We are seeking a highly resourceful, tech-forward Executive Assistant & Office Manager to join a privately held, entrepreneurial organization in North Toronto.
Added 2 days ago
Executive Assistant
Solutions Metrix
Montreal, QC
Full-time
The Executive Assistant plays a pivotal role in supporting the President in optimizing his time and contributions to Solutions Metrix. The President holds a unique dual position - leading…
Added 1 month ago
Executive Assistant
Harvey & Company Ltd - St John's
St. John's, NL
Full-time
The Executive Personal Assistant provides confidential executive, administrative, and personal support to the executive team. This role serves as a trusted partner, managing the executives…
Added 19 days ago
Executive Assistant, Founder
The Aldo Group Inc / Le Groupe Aldo Inc.
Montreal, QC
The Executive Assistant works very closely with both the Founder and the Chief Executive Officer of Sweet Park, a division of the ALDO Group. The Executive Assistant is responsible for…
Added 1 day ago
Executive Assistant
St. Vincent's Hospice
St. Vincent's, NL · St Vincent, NL
Full-time
You’ll bring significant experience from an Executive Assistant, Personal Assistant, senior administrative or similar role, ideally supporting at Chief Executive, Director or senior…
Added 11 days ago
Executive Assistant
123Dentist
Burnaby, BC
$76,000 to $95,000 CAD / year
Full-time
We are seeking a highly experienced and proactive Executive Assistant to support our Chief Financial Officer from our Burnaby, BC office.
Added 1 month ago
Executive Assistant
123Dentist
Burnaby, BC
$76,000 to $95,000 CAD / year
Full-time
We are seeking a highly experienced and proactive Executive Assistant to support our Chief Financial Officer from our Burnaby, BC office.
Added 28 days ago
Executive Assistant
Luann Bagg Staffing Inc.
Toronto, ON · Greater Toronto Area, Canada
$72,000 to $77,000 CAD / year
Full-time
…wants to provide exceptional administrative support to four Executives. The client wants someone with initiative, strong attention to detail and the ability to manage and prioritize…
Added 3 months ago
Personal Assistant
Glen Group
Richmond, BC
Organized. Strategic. Adaptable to any climate. If this sounds like you, this could be a perfect match! A unique Personal Assistant opportunity directly supporting a busy CEO of a Canadian…
Added 4 days ago
Executive Assistant
''
Toronto, ON
Full-time
Our Executive Assistant plays a critical role in supporting our Chief Human Resources Officer (CHRO). This role requires a highly organized, proactive, and business-minded professional who…
Added 11 days ago
Executive Assistant
Options Consulting Solutions
Toronto, ON
$30 to $35 CAD / hour
Temporary
As the Executive Assistant, you will report directly to the President and provide day-to-day administrative support. This role is ideal for someone who is confident, adaptable, and willing…
Added 4 days ago
Executive Assistant to the Co-Founder & CSO
DLVRD Logistics Inc.
Westmount, QC
Full-time
Previous experience as an Executive Assistant, Personal Assistant or in a similar senior administrative support role.

123Dentist

Executive Assistant

Burnaby, BC, Canada

Pay: $76,000 to $95,000 CAD / year
Job type: Full-time
Apply by: Oct 8, 2026
Experience: 8+ years of progressive executive support experience, including significant experience directly supporting a C-suite executive in a complex, fast-paced organization.
Posting language: English
Posted: Sep 8, 2026

Apply About employer

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Original job description

Job Title: Executive Assistant

Team: Finance

Reports To: Chief Financial Officer (CFO)

Location: Burnaby, BC (4 days Onsite, 1 day Remote)

Employment Type: Permanent Full-Time

About 123Dentist

123Dentist is Canada’s largest majority dentist-owned network of dental practices, with almost 500 locations nationwide and nearly 8,000 employees. We offer professional advancement opportunities, competitive compensation, corporate sponsored incentive programs such as long-term bonuses for full-time employees (a first of its kind in the Canadian dental industry), and a long-term career in a growing network located in multiple communities across the country, at all levels of the industry.

We provide Canadian dentists and dental practices with an array of non-clinical support and resources, including accounting, HR, marketing, as well as supply & equipment procurement.

By leveraging our unmatched management experience, marketing expertise and state-of-the-art technologies, we allow dentists to take advantage of a practical and effective alternative to practice ownership and focus on what they’re best at – being a dentist!

About the Role

We are seeking a highly experienced and proactive Executive Assistant to support our Chief Financial Officer from our Burnaby, BC office.

This role is primarily dedicated to the CFO, with the possibility of providing occasional, lighter-touch administrative support to one additional member of the Executive team. The CFO will remain the primary executive supported by this position.

The Executive Assistant will act as a trusted partner to the CFO, proactively managing priorities, anticipating needs, coordinating across the Finance leadership team and broader organization, and ensuring the CFO is well prepared for key internal and external commitments.

This is a high-impact role requiring exceptional judgment, discretion, organization and initiative. The successful candidate will be comfortable operating in a fast-paced executive environment with frequently changing priorities and will be capable of independently managing complex and confidential matters.

The role includes complex calendar and meeting management, domestic and international travel, ,preparation and formatting of executive presentations, tracking key commitments and follow-up actions, correspondence, expense management, and coordination with senior internal and external stakeholders.

The Executive Assistant will regularly interact on behalf of the CFO with members of the Executive and Finance leadership teams, Board members, shareholders, lenders, advisors and other external stakeholders. As such, a high degree of professionalism, judgment, confidentiality and communication ability is essential.

What You’ll Do

Act as a trusted partner to the CFO, anticipating needs and proactively managing competing priorities across the day, week and month.
Manage a complex and frequently changing executive calendar, exercising judgment in prioritizing meetings, resolving conflicts and protecting the CFO's time for the highest-priority matters.
Coordinate internal and external meetings across multiple stakeholders and time zones, ensuring the CFO is appropriately prepared and relevant materials are available in advance.
Coordinate and support preparation for key executive meetings, Finance Town Halls, committee meetings, lender and investor meetings, and other senior-level presentations and events.
Coordinate presentation materials and meeting packages, including timelines, contributors, version control, formatting and final distribution.
Track key commitments, decisions and follow-up actions arising from CFO and Finance leadership meetings, proactively following up with owners to support timely completion.
Liaise with internal and external stakeholders on behalf of the CFO, including members of senior management, lenders, advisors and other external partners.
Manage domestic and international travel arrangements, including detailed itineraries, transportation and accommodation, and proactively address changes or issues as they arise.
Prepare and process expense reports, invoices and other administrative items accurately and efficiently.
Prepare correspondence and other materials on behalf of the CFO, requiring a broad understanding of the organization, Finance function and key business priorities.
Maintain visibility into key Finance initiatives, projects and deliverables and assist the CFO in tracking upcoming milestones and commitments.
Organize Finance leadership meetings, departmental meetings and events, including agendas, materials, logistics and follow-up actions as required.
Develop and continuously improve administrative processes and ways of working that increase efficiency and reduce administrative burden for the CFO and Finance leadership team.
Provide limited personal administrative support when required to minimize distractions and maximize the CFO's effectiveness.
Handle highly confidential financial, HR, organizational and strategic information with exceptional discretion.
Provide occasional, lighter-touch administrative support to one additional Executive team member as required, while maintaining primary responsibility for supporting the CFO.

What You Bring

Education & Experience

8+ years of progressive executive support experience, including significant experience directly supporting a C-suite executive in a complex, fast-paced organization.
Experience supporting a CFO, CEO or other senior corporate executive is strongly preferred.
Experience working within a large, multi-location, private equity-backed or similarly complex organization is considered an asset.
Post-secondary education or an equivalent combination of education and relevant experience is preferred.

Skills & Attributes

Exceptional organizational and time-management skills with demonstrated ability to manage multiple competing priorities.
Highly proactive and anticipatory, with the ability to identify what needs to happen before being asked.
Strong judgment and discretion, particularly when dealing with confidential, sensitive or high-profile matters.
Advanced calendar management skills and the ability to independently prioritize and resolve complex scheduling conflicts.
Significant experience independently coordinating complex domestic and international executive travel.
Advanced proficiency in Microsoft Outlook and PowerPoint, including executive calendar management and preparation and formatting of senior-level presentation materials.
Strong proficiency in Microsoft Word and Excel.
Excellent written and verbal communication skills with the confidence and professionalism to interact directly with senior executives, Board members and external stakeholders.
Strong attention to detail and a commitment to producing accurate, high-quality work.
Comfortable operating in an environment where priorities can change quickly and where judgment and adaptability are essential.
Demonstrated initiative, ownership and follow-through.
Ability to work independently with limited direction while maintaining strong alignment with the CFO.
Strong interpersonal skills and the ability to develop trusted relationships across all levels of the organization.
Project, meeting or event coordination experience is considered an asset.
Flexible and willing to provide support outside standard business hours when required.

Why Join 123Dentist?

Full-time, permanent employment with a competitive salary and great benefits package
A collaborative team that will support and train you, in a great office environment
A challenging and rewarding role that will develop your skillset and talent
A dynamic, fast-paced, and growing company with an entrepreneurial, “can-do” attitude
Be part of a diverse and inclusive workplace where you can make a real impact across the organization

Apply About employer

More about this job

Responsibilities

Act as a trusted partner to the CFO by managing complex calendars, coordinating domestic and international travel, and preparing executive presentations. The role involves liaising with senior stakeholders, tracking key commitments, and handling highly confidential financial and strategic information.

Requirements

Requires 8+ years of progressive executive support experience, preferably supporting C-suite executives in complex or private equity-backed organizations. Candidates should possess advanced proficiency in Microsoft Office and exceptional organizational and communication skills.

Skills

Executive Support
Calendar Management
Travel Coordination
Microsoft PowerPoint
Microsoft Outlook
Microsoft Excel
Microsoft Word
Stakeholder Management
Expense Management
Meeting Coordination
Confidentiality
Time Management
Written Communication
Verbal Communication
Organization
Project Coordination

Benefits

Competitive salary
Benefits package
Corporate sponsored incentive programs
Long-term bonuses

Visa sponsorship

Not detected in the job text

Keywords

CFO Support
C-Suite
Private Equity
Executive Assistant
Finance Leadership
Board Relations
Itinerary Planning
Version Control
Administrative Processes
Stakeholder Engagement
Corporate Governance
Dental Industry
Healthcare Management
Expense Reporting
Meeting Logistics

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