Office & administration jobs in Canada

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Added 10 days ago
IH
Switchboard Operator | Admitting Clerk
Interior Health Authority
Williams Lake, BC
- Full-time
Added 10 days ago
LT
office supervisor
Liberty Tax
North Bay, ON
- Full-time
Added 10 days ago
JR
administrative assistant
Jack R Bowerman CPA Professional Corporation
Ottawa, ON · Nepean, ON
- Full-time
Determine and establish office procedures and routines
Added 10 days ago
IP
Licensed Senior Administrative Assistant
iA Private Wealth
White Rock, BC
- Full-time
…responsibility, direct access to the advisor, and room to shape how the office…
Added 10 days ago
CR
Receptionist - Casual
COGIR Real Estate
Vaughan, ON
- Full-time
Expertise in Microsoft Office ( Word, Excel, PowerPoint, E-Mail)
Added 10 days ago
GE
Administrative Manager - Industrial Services
GFL Environmental Inc.
Acheson, AB
- Full-time
Added 10 days ago
WI
Front Office Supervisor - The Wickaninnish Inn
Wickaninnish Inn
Ucluelet, BC
- Full-time
Join our Front Office Team as a Front Office Supervisor where you have the opportunity to learn and grow in a Relais & Châteaux property recognized by Forbes, Michelin Key, AAA Four…
Added 10 days ago
JH
Front Office Coordinator
Jackson Hewitt Tax Service Inc.
Springdale, NB
- Full-time
We're looking for organized, dependable, and self-motivated individuals to join our Jackson Hewitt team as Seasonal Front Office Coordinators!
Added 10 days ago
2L
Executive Assistant
247 Labs
Toronto, ON
- Full-time
Post-secondary education in business administration, office management, or a related field is preferred, or equivalent practical experience.
Added 10 days ago
MH
Office Coordinator - Burnaby
Monarch House
Burnaby, BC
- $40,000 to $45,000 CAD / year
- Full-time
The Office Coordinator will ensure a positive first impression of Monarch House for internal (employees, contractors) and external (public, vendors, funders) stakeholders. Effectively…
Added 10 days ago
PC
Bilingual Event Coordinator
Parkinson Canada
Montreal, QC
- $52,500 to $57,500 CAD / year
- Full-time
Valid G driver's license required
Added 10 days ago
SR
Retail Operations Supervisor
Staples Retail
Terrace, BC
- Full-time
…including merchandising, freight flow, promotions, and front office tasks, including weekly cash office administration and reporting. As a keyholder, you act as a leader on duty, supporting…
Added 10 days ago
GW
Administrative Assistant- Immigration Law (6 Month Contract)
Gowling WLG
Calgary, AB
- Contract
Post-secondary education or equivalent experience; education in office administration, legal assistant studies, or a related field is considered an asset.
Added 10 days ago
IS
Executive Assistant
Irving Shipbuilding
Dartmouth, NS
- Full-time
Post-secondary certificate or diploma in Business Administration or a related field.
Added 10 days ago
VS
Receptionist (2026-11010)
Verve Senior Living
Regina, SK
- Full-time
Has proven typing and general office administration skills.
Added 10 days ago
VM
Commercial Property Manager
Victory Majors Investments Corp.
Saskatoon, SK
- Full-time
…across 17 buildings in Saskatoon. We are a small, talented office with a great atmosphere. We are long-term owners, holding assets that support a wide range of Saskatoon’s entrepreneurs and…
Added 10 days ago
CH
Medical Office Administrator
CBI Health
Calgary, AB
- Full-time
Full-Time Medical Office Administrator (leave coverage) - National Spine & Wellness, Calgary
Added 10 days ago
MC
Change Management Consultant (36142)
Myticas Consulting
Toronto, ON
- Contract
Work model: Hybrid from the client’s Mississauga office preferred, with occasional work in downtown Toronto
Added 10 days ago
SM
Admin Assistant CM Concurrent Disorders ACT Team
St. Michael's Hospital
Toronto, ON
- Temporary
Must have an excellent attendance record
Added 10 days ago
G
Operations Supervisor - Nights
GardaWorld
Halifax, NS
- Full-time
Added 10 days ago
CG
Procurement Specialist
Calian Group
Ottawa, ON
- Full-time
Added 10 days ago
G&
Operations Supervisor
Grand & Toy
Winnipeg, MB
- Full-time
…we've built a legacy of delivering innovative solutions in office supplies, furniture, technology, cleaning products, and facility management. We pride ourselves on exceptional service,…
Added 10 days ago
DG
Receptionist
Dilawri Group of Companies
Aurora, ON
- Full-time
Added 10 days ago
NH
ADMINISTRATIVE ASSISTANT, BOARD AND RISK
Northern Health - BC
Prince George, BC
- Full-time
…duties for both the Risk and Compliance team and the Corporate Administration Office. Responsibilities include screening calls, making travel and meeting arrangements, researching and…
Added 10 days ago
A
Executive Assistant
ARC'TERYX
North Vancouver, BC
- Full-time
This role is based out of our North Vancouver office and is open to hybrid remote work. Candidates must be eligible to work in Canada.

247 Labs

Executive Assistant

Toronto, ON, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 29, 2026
Posting language: English
Posted: Oct 30, 2026

Original job description

Company Description 247 Labs is an award-winning Canadian technology company specializing in custom software solutions, web and mobile applications, AI-powered systems, and digital transformation. For over 13 years, the team has supported leaders in healthcare, finance, insurance, education, and other sectors to innovate and grow through expertly engineered solutions. With more than 1,500 projects completed and a 98% client satisfaction rate, 247 Labs is trusted by organizations such as Motorola and the University of Toronto. The company focuses on building impactful technology partnerships that help clients bring their vision to life and achieve measurable business results.

Role Description This full-time Executive Assistant role is an on-site position based in Toronto, ON. The Executive Assistant will provide high-level administrative support to senior leaders, including calendar management, meeting coordination, travel arrangements, and preparation of agendas and materials. Daily responsibilities include organizing and prioritizing communications, drafting and editing correspondence, maintaining records, and handling confidential information with discretion. The role also involves preparing and tracking expense reports, coordinating internal and external meetings, and ensuring executives are well-supported in their daily operations. The Executive Assistant will collaborate with team members across departments to streamline administrative processes and support an efficient, professional office environment.

Qualifications

Candidates should possess strong Executive Administrative Assistance and Executive Support skills, including calendar management, meeting coordination, and document preparation.
Candidates should possess solid Administrative Assistance skills, such as organizing files, managing correspondence, and supporting day-to-day office operations.
Candidates should possess experience preparing and reconciling Expense Reports and handling basic financial or budgeting documentation.
Candidates should possess excellent Communication skills, both written and verbal, with the ability to interact professionally with stakeholders at all levels.
Strong organizational and time-management abilities, with attention to detail and the capacity to manage multiple priorities.
Proficiency with office productivity tools (e.g., Microsoft Office or Google Workspace) and comfort with technology-driven workflows.
Demonstrated discretion in handling sensitive information and a high degree of professionalism and reliability.
Previous experience supporting executives or senior leaders in a technology or professional services environment is an asset.
Post-secondary education in business administration, office management, or a related field is preferred, or equivalent practical experience.

KEY RESPONSIBILITIES

Executive & Administrative Support Manage executive calendars, scheduling, meetings, travel arrangements, and business administration Prepare presentations, reports, meeting summaries, proposals, and business documentation Maintain organized records, files, contracts, client documentation, and internal systems Assist leadership with operational projects and special initiatives.

Client Account Management:

Act as a professional point of contact for clients and partners Coordinate client communications and follow-ups Track project milestones, deliverables, client requests, and account activities Assist with onboarding new clients and maintaining strong client relationships Identify opportunities for account growth and upselling.

Sales & Business Development Support

Assist with proposal preparation, Statements of Work (SOWs), and RFP submissions Conduct research on prospects, industries, competitors, and market opportunities Maintain CRM records and sales pipelines Support lead generation and business development activities. Follow up with prospects and clients as required.

Financial & Operations Administration:

Prepare invoices and monitor client billing activities Follow up on overdue invoices and outstanding payments professionally. Manage software subscriptions, hosting accounts, domains, licenses, and recurring vendor services Track operational expenses and maintain organized financial records Support vendor coordination and contract administration AI & Process Automation Research and implement AI tools that improve productivity and efficiency Use AI platforms such as ChatGPT and other automation tools to streamline workflows Identify repetitive processes that can be automated Continuously recommend improvements to operations, reporting, and client service delivery.

Skills & Competencies:

Exceptional organizational skills and attention to detail Strong business judgment and independent problem-solving ability Excellent written and verbal communication skills in English Proficiency in Microsoft Office Suite and Google Workspace Experience with CRM systems (e.g. HubSpot, Salesforce), project management tools (e.g. Jira, Asana, Monday.com), and collaboration platforms Comfortable learning and adopting AI tools and new technologies Ability to manage multiple priorities while remaining calm under pressure.

Highly resourceful and capable of working independently with minimal oversight

What Sets You Apart:

Naturally curious, you learn quickly and love figuring things out You think several steps ahead and anticipate problems before they happen Comfortable working in a demanding and fast-moving environment You take full ownership and accountability for your work You enjoy solving problems and finding smarter, more efficient ways of doing things Equally confident working with executives, clients, and team members

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide senior leaders with executive and administrative support, including calendar and travel management, meeting coordination, document preparation, and confidential records handling. Support client accounts, sales and business development, billing and operations administration, and the adoption of AI tools and process improvements.

Requirements

Candidates should have strong executive and administrative support experience, excellent communication and organizational skills, discretion, and proficiency with Microsoft Office or Google Workspace. Experience with CRM and project management tools, expense reporting, and supporting executives in technology or professional services is an asset; post-secondary education in business administration, office management, or a related field is preferred.

Skills

Executive Support
Calendar Management
Meeting Coordination
Travel Arrangements
Document Preparation
Expense Reporting
Client Account Management
Proposal Preparation
CRM Management
Invoicing
Financial Recordkeeping
Vendor Coordination
AI Tools
Process Automation
Communication
Organization

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Calendar Management
Meeting Coordination
Travel Arrangements
Expense Reports
Client Account Management
Client Onboarding
Proposal Preparation
Statements Of Work
RFP Submissions
CRM
HubSpot
Salesforce
Jira
Asana
Monday.com
Microsoft Office
Google Workspace
Invoicing
Client Billing
Vendor Coordination
Contract Administration
AI Tools
ChatGPT
Process Automation
Software Subscriptions
Hosting Accounts
Domains
Licenses
Software Development

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Office & administration jobs in Canada

Switchboard Operator | Admitting Clerk

office supervisor

administrative assistant

Licensed Senior Administrative Assistant

Receptionist - Casual

Administrative Manager - Industrial Services

Front Office Supervisor - The Wickaninnish Inn

Front Office Coordinator