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Added 1 hour ago
SH
Educational Assistant D
Sisler High School
Winnipeg, MB
- Full-time
Under the supervision and direction of the Principal and/or designate, the Educational Assistant D is responsible for providing both instructional and general assistance to individual or…
Added 2 hours ago
FB
Area Sales Manager
Flogas Britain
Field, BC
- Full-time
Added 3 hours ago
WC
(CAN) Pharmacy Assistant
Walmart Canada
Kindersley, SK
- Full-time
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 3 hours ago
WC
(CAN) Assistant General Manager
Walmart Canada
Mississauga, ON
- Full-time
Please login to your Workday account and use the Find Jobs report to apply for this job.
Added 3 hours ago
IP
Licensed Senior Administrative Assistant
iA Private Wealth
White Rock, BC
- Full-time
We're hiring a Licensed Senior Administrative Assistant to keep a busy private wealth practice running smoothly. You'll be the first point of contact for our clients and the person who…
Added 3 hours ago
WC
GM Lead Department Manager
Walmart Canada
Surrey, BC
- Full-time
…through partnership with the General Merchandise and Fashion Assistant Manager and ensure a high level of customer service and while ensuring task…
Added 3 hours ago
WC
(CAN) General Merchandise Assistant Manager
Walmart Canada
AB · Edmonton, AB
- Full-time
…Operations - specific area that the incumbent will oversee). An Assistant Manager is cross-trained to work proficiently in all areas of the Store when…
Added 3 hours ago
RP
Accounts Payable Administrator
RECRUITMENT PARTNERS INC.
Calgary, AB
- Contract
Reporting directly to the Assistant Controller, you will focus on core transactional payables, invoice routing, and project-based AP reconciliations in a fast-paced environment.
Added 3 hours ago
TO
Finance Clerk
Town of Pelham
Fonthill, ON
- Full-time
…processing and recording payments, maintaining customer and account records, performing account reconciliations, and providing assistance across all finance functions, including taxation,…
Added 3 hours ago
2L
Executive Assistant
247 Labs
Toronto, ON
- Full-time
Role Description This full-time Executive Assistant role is an on-site position based in Toronto, ON. The Executive Assistant will provide high-level administrative support to senior…
Added 4 hours ago
GO
Fire Instructor
Government of Manitoba
Brandon, MB
- Full-time
Annual health spending account for eligible employees
Added 4 hours ago
GO
Operating Engineer
Government of Manitoba
Winnipeg, MB
- Full-time
…work of employees in less senior technical positions such as Assistant Operating Engineers and Maintenance…
Added 4 hours ago
AC
Assistant Director, Appleby Camps, Milton
Appleby College
Milton, ON
- $58,000 to $63,000 CAD / year
- Full-time
Comprehensive group benefits including health, dental, vision coverage and health spending account
Added 5 hours ago
BC
Assistant Director of Food and Beverage
Banff Centre for Arts and Creativity
Banff, AB · AB- Banff, Alberta
- Full-time
The Assistant Director of Food & Beverage is responsible and accountable for supporting the strategic planning, coordination, and execution of all Dining and Banquet Services within Banff…
Added 5 hours ago
Assistant Manager-Edmonton, AB
StorageMart | MMS
Edmonton, AB
Join Our Team as an Assistant Store Manager at StorageMart!
Added 6 hours ago
CI
Accounting Assistant (Part-Time)
Candor Industrial Supply, Inc.
ON · Ontario, Canada
- $16 to $22 USD / hour
- Part-time
Vendor Invoicing, Collections Outreach, Account Reconciliation, and more
Added 6 hours ago
KM
Representant en ventes technologiques (Charlottetown, Prince Edward Island)
Konica Minolta Business Solutions Canada
Charlottetown, PE
- Full-time
As an Account Executive, you will provide professional and ethical representation of Konica Minolta Business Solutions to the office product & services marketplace. You will be a Konica…
Added 6 hours ago
T
Accounting Assistant – Peru (Focus on Mass Payments)
TeemoPay
Milton, ON
- Part-time
Accurately prepare and process payment batches, verifying account details, payment amounts, and supporting documentation.
Added 6 hours ago
W
(CAN) Assistant General Manager
Walmart
Mississauga, ON
- Full-time
Please login to your Workday account and use the Find Jobs report to apply for this job.
Added 6 hours ago
KF
Project Coordinator
Korn Ferry
Toronto, ON
- $85,000 to $105,000 CAD / year
- Full-time
Produce PowerPoint presentations, proposals, status reports, marquee account plans, candidate assessments and documents; collate and bind presentation materials
Added 7 hours ago
Ticketing Services Coordinator
City of Mississauga
Mississauga, ON
Provide input for Box Office Assistant evaluations.
Added 7 hours ago
WS
Educational Assistant C
Winnipeg School Division
Winnipeg, MB
- Full-time
Under the supervision and direction of the Principal and/or designate, the Educational Assistant C is responsible for providing both instructional and general assistance to individual or…
Added 7 hours ago
WS
Educational Assistant D
Winnipeg School Division
Winnipeg, MB
- Full-time
Under the supervision and direction of the Principal and/or designate, the Educational Assistant D is responsible for providing both instructional and general assistance to individual or…
Added 7 hours ago
SC
Group Leader (CU- 64)
Simcoe County District School Board
Stayner, ON
- Full-time
…professional references. Cover letters may be addressed to Rick Leal, Assistant Manager of Operations. To facilitate the verification of your seniority, applicants MUST include their…
Added 7 hours ago
SC
Lead Custodian (CU-63 )
Simcoe County District School Board
Stayner, ON
- Full-time
…professional references. Cover letters may be addressed to Rick Leal, Assistant Manager of Operations. To facilitate the verification of your seniority, applicants MUST include their…

247 Labs

Executive Assistant

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 29, 2026
Posting language: English
Posted: Oct 30, 2026

Original job description

Company Description 247 Labs is an award-winning Canadian technology company specializing in custom software solutions, web and mobile applications, AI-powered systems, and digital transformation. For over 13 years, the team has supported leaders in healthcare, finance, insurance, education, and other sectors to innovate and grow through expertly engineered solutions. With more than 1,500 projects completed and a 98% client satisfaction rate, 247 Labs is trusted by organizations such as Motorola and the University of Toronto. The company focuses on building impactful technology partnerships that help clients bring their vision to life and achieve measurable business results.

Role Description This full-time Executive Assistant role is an on-site position based in Toronto, ON. The Executive Assistant will provide high-level administrative support to senior leaders, including calendar management, meeting coordination, travel arrangements, and preparation of agendas and materials. Daily responsibilities include organizing and prioritizing communications, drafting and editing correspondence, maintaining records, and handling confidential information with discretion. The role also involves preparing and tracking expense reports, coordinating internal and external meetings, and ensuring executives are well-supported in their daily operations. The Executive Assistant will collaborate with team members across departments to streamline administrative processes and support an efficient, professional office environment.

Qualifications

Candidates should possess strong Executive Administrative Assistance and Executive Support skills, including calendar management, meeting coordination, and document preparation.
Candidates should possess solid Administrative Assistance skills, such as organizing files, managing correspondence, and supporting day-to-day office operations.
Candidates should possess experience preparing and reconciling Expense Reports and handling basic financial or budgeting documentation.
Candidates should possess excellent Communication skills, both written and verbal, with the ability to interact professionally with stakeholders at all levels.
Strong organizational and time-management abilities, with attention to detail and the capacity to manage multiple priorities.
Proficiency with office productivity tools (e.g., Microsoft Office or Google Workspace) and comfort with technology-driven workflows.
Demonstrated discretion in handling sensitive information and a high degree of professionalism and reliability.
Previous experience supporting executives or senior leaders in a technology or professional services environment is an asset.
Post-secondary education in business administration, office management, or a related field is preferred, or equivalent practical experience.

KEY RESPONSIBILITIES

Executive & Administrative Support Manage executive calendars, scheduling, meetings, travel arrangements, and business administration Prepare presentations, reports, meeting summaries, proposals, and business documentation Maintain organized records, files, contracts, client documentation, and internal systems Assist leadership with operational projects and special initiatives.

Client Account Management:

Act as a professional point of contact for clients and partners Coordinate client communications and follow-ups Track project milestones, deliverables, client requests, and account activities Assist with onboarding new clients and maintaining strong client relationships Identify opportunities for account growth and upselling.

Sales & Business Development Support

Assist with proposal preparation, Statements of Work (SOWs), and RFP submissions Conduct research on prospects, industries, competitors, and market opportunities Maintain CRM records and sales pipelines Support lead generation and business development activities. Follow up with prospects and clients as required.

Financial & Operations Administration:

Prepare invoices and monitor client billing activities Follow up on overdue invoices and outstanding payments professionally. Manage software subscriptions, hosting accounts, domains, licenses, and recurring vendor services Track operational expenses and maintain organized financial records Support vendor coordination and contract administration AI & Process Automation Research and implement AI tools that improve productivity and efficiency Use AI platforms such as ChatGPT and other automation tools to streamline workflows Identify repetitive processes that can be automated Continuously recommend improvements to operations, reporting, and client service delivery.

Skills & Competencies:

Exceptional organizational skills and attention to detail Strong business judgment and independent problem-solving ability Excellent written and verbal communication skills in English Proficiency in Microsoft Office Suite and Google Workspace Experience with CRM systems (e.g. HubSpot, Salesforce), project management tools (e.g. Jira, Asana, Monday.com), and collaboration platforms Comfortable learning and adopting AI tools and new technologies Ability to manage multiple priorities while remaining calm under pressure.

Highly resourceful and capable of working independently with minimal oversight

What Sets You Apart:

Naturally curious, you learn quickly and love figuring things out You think several steps ahead and anticipate problems before they happen Comfortable working in a demanding and fast-moving environment You take full ownership and accountability for your work You enjoy solving problems and finding smarter, more efficient ways of doing things Equally confident working with executives, clients, and team members

Apply About employer

More about this job

Responsibilities

Provide senior leaders with executive and administrative support, including calendar and travel management, meeting coordination, document preparation, and confidential records handling. Support client accounts, sales and business development, billing and operations administration, and the adoption of AI tools and process improvements.

Requirements

Candidates should have strong executive and administrative support experience, excellent communication and organizational skills, discretion, and proficiency with Microsoft Office or Google Workspace. Experience with CRM and project management tools, expense reporting, and supporting executives in technology or professional services is an asset; post-secondary education in business administration, office management, or a related field is preferred.

Skills

Executive Support
Calendar Management
Meeting Coordination
Travel Arrangements
Document Preparation
Expense Reporting
Client Account Management
Proposal Preparation
CRM Management
Invoicing
Financial Recordkeeping
Vendor Coordination
AI Tools
Process Automation
Communication
Organization

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Calendar Management
Meeting Coordination
Travel Arrangements
Expense Reports
Client Account Management
Client Onboarding
Proposal Preparation
Statements Of Work
RFP Submissions
CRM
HubSpot
Salesforce
Jira
Asana
Monday.com
Microsoft Office
Google Workspace
Invoicing
Client Billing
Vendor Coordination
Contract Administration
AI Tools
ChatGPT
Process Automation
Software Subscriptions
Hosting Accounts
Domains
Licenses
Software Development

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