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Added 7 mins ago
TC
Home Share Coordinator (Quality Analyst), Full-Time
Taproot Community Support Services
Langley (District), BC · Langley, BC
- Full-time
One (1) permanent, full-time position available, with a weekly schedule of 40 hours per week:
Added 7 mins ago
TC
Residence Worker with Overnight Awake Scheduling, Full-Time
Taproot Community Support Services
Nanaimo, BC
- Full-time
Two (2) permanent full-time positions, with a weekly schedule of 40 hours:
Added 7 mins ago
Director, Sales & Commercial Effectiveness, Western Canada and Southwestern Ontario
Right Time Group of Companies
Canada
…also partners with cross-functional departments, including Operations, Marketing, IT, and Human Resources to ensure a holistic and aligned approach to sales that maximizes company growth…
Added 22 mins ago
EL
Store Manager - Le Labo- Full time - Vancouver, CA
Estée Lauder Companies
Vancouver, BC
- Full-time
We are looking for a dynamic and inspirational Store/Retail/Counter Manager to lead, coach and develop our team of Sales Associates to achieve all sales, customer service and operational…
Added 36 mins ago
HB
Human Resources Manager
HSS Business Solutions
Fredericton, NB
- $80,000 to $93,000 CAD / year
- Full-time
This is a permanent full-time opportunity based in Fredericton, NB (fully on-site).
Added 36 mins ago
RO
Advisor, Water and Wastewater Strategic Infrastructure Planning
Region of Peel
Brampton, ON
- Contract
Status: Contract Full Time (36 Month Contract Duration)
Added 36 mins ago
GC
1st Cook - Atlas Steak + Fish
Gateway Casinos and Entertainment Limited
AB · Edmonton, AB
- Part-time
…of an excellent benefits package and competitive salary for full-time employees. We reward commitment, tenacity and hard work. See what it means to enter an opportunity-rich gateway in your…
Added 36 mins ago
OT
Restaurant Assistant Manager
One Therapy Network
Kamloops, BC
- Full-time
A&W Restaurants in Kamloops, BC, located at #700 1210 Summit Drive, is looking for permanent full-time Assistant Manager to start immediately.
Added 36 mins ago
MD
Chief of Operations - Core Operations Director
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Minnesota Management and Budget (MMB) is seeking a Chief of Operations to provide executive leadership for the agency’s internal operations and serve as a key advisor to the Commissioner…
Added 36 mins ago
MD
Parks and Trails Grants Specialist Supervisor
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Serve as the Division's lead to Operations Service Division office of grant management and National Park Service, establishing, coordinating and supporting success by fostering productive…
Added 36 mins ago
MD
Statewide Fraud Controls Manager Enterprise Support - State Prog Admin Manager Sr
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Minnesota Management and Budget (MMB) is seeking a Statewide Fraud Controls Manager to lead statewide coordination of fraud control implementation, internal control governance, and…
Added 37 mins ago
Store Manager
Lammle's Western Wear
Edmonton, AB
Lead day-to-day retail operations, focusing on efficiency, consistency, and accountability
Added 37 mins ago
Assistant Manager
EssilorLuxottica Group
Toronto, ON · Etobicoke, ON
Partner with store manager to lead & develop team
Added 37 mins ago
Assistant Manager
EssilorLuxottica Group
Mississauga, ON
Partner with store manager to lead & develop team
Added 37 mins ago
CI
Senior Manager Property Management
Colliers International
Burnaby, BC
- Full-time
Applicants must be currently authorized to work in Canada on a full-time basis. The employer will not sponsor applicants for work visas.
Added 52 mins ago
MC
Program Chief Engineer – Spacecraft Satellite Systems (35863)
Myticas Consulting
Canada
- Full-time
Lead across Systems, Flight & Ground Software, Electrical/Avionics, Mechanical, RF, GNC, Payload, AIT, Manufacturing and Operations.
Added 52 mins ago
MC
Director, FinOps (35690)
Myticas Consulting
BC · British Columbia, Canada
- Full-time
We are seeking an experienced Director, FinOps (Cloud Financial Management) to build, lead, and mature an enterprise FinOps program focused on delivering measurable and sustainable cloud…
Added 1 hour ago
IH
Manager | Clinical Operations
Interior Health Authority
Williams Lake, BC
- Full-time
Interior Health is seeking a permanent full-time Manager, Clinical Operations to lead Surgical Services in Williams Lake, BC. Join a dedicated team committed to delivering exceptional…
Added 1 hour ago
IH
Regional Practice Leader | Allied Health
Interior Health Authority
Kelowna, BC
- Full-time
Interior Health is hiring a term-specific, full-time Regional Practice Leader who is passionate about making a difference in healthcare. This position is expected to continue until…
Added 1 hour ago
CO
Lifeguard 2- Part Time Permanent
City of Wetaskiwin
Wetaskiwin, AB
- Part-time
…experience for all patrons. Beyond lifeguarding, you will take the lead during emergency situations, ensure safety procedures are followed, and provide guidance to Lifeguard 1' and…
Added 1 hour ago
SD
Pharmacist, Hourly Full Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Abbotsford, BC
- Full-time
To manage the operations of the Pharmacy while on duty, including providing consultation to both customers and health care providers, practice to full scope in providing professional…
Added 1 hour ago
TU
Research Associate
The University of British Columbia
Vancouver, BC
- Full-time
…British Columbia, Vancouver campus, invites applications for a full time Research Associate. This position is a 1-year appointment, renewable subject to work performance and funding…
Added 1 hour ago
TC
Temporary Retail Customer Service Coordinator - Winners Dorval
TJX Canada – Winners, Marshalls, HomeSense
Oakville, ON
- Full-time
…join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in a fast-paced, dynamic environment and enjoy…
Added 1 hour ago
Assistant Manager
Lammle's Western Wear
Edmonton, AB
Lead by example on the sales floor, fostering genuine customer relationships and driving sales performance
Added 1 hour ago
C
Senior Engineering and Delivery Lead
Citi
Mississauga, ON
- Full-time
We are seeking a seasoned, highly experienced, and motivated Senior Engineering and Delivery Lead to spearhead the end-to-end execution and technology delivery of regulatory reporting…

247 Labs

Executive Assistant

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 29, 2026
Posting language: English
Posted: Oct 30, 2026

Original job description

Company Description 247 Labs is an award-winning Canadian technology company specializing in custom software solutions, web and mobile applications, AI-powered systems, and digital transformation. For over 13 years, the team has supported leaders in healthcare, finance, insurance, education, and other sectors to innovate and grow through expertly engineered solutions. With more than 1,500 projects completed and a 98% client satisfaction rate, 247 Labs is trusted by organizations such as Motorola and the University of Toronto. The company focuses on building impactful technology partnerships that help clients bring their vision to life and achieve measurable business results.

Role Description This full-time Executive Assistant role is an on-site position based in Toronto, ON. The Executive Assistant will provide high-level administrative support to senior leaders, including calendar management, meeting coordination, travel arrangements, and preparation of agendas and materials. Daily responsibilities include organizing and prioritizing communications, drafting and editing correspondence, maintaining records, and handling confidential information with discretion. The role also involves preparing and tracking expense reports, coordinating internal and external meetings, and ensuring executives are well-supported in their daily operations. The Executive Assistant will collaborate with team members across departments to streamline administrative processes and support an efficient, professional office environment.

Qualifications

Candidates should possess strong Executive Administrative Assistance and Executive Support skills, including calendar management, meeting coordination, and document preparation.
Candidates should possess solid Administrative Assistance skills, such as organizing files, managing correspondence, and supporting day-to-day office operations.
Candidates should possess experience preparing and reconciling Expense Reports and handling basic financial or budgeting documentation.
Candidates should possess excellent Communication skills, both written and verbal, with the ability to interact professionally with stakeholders at all levels.
Strong organizational and time-management abilities, with attention to detail and the capacity to manage multiple priorities.
Proficiency with office productivity tools (e.g., Microsoft Office or Google Workspace) and comfort with technology-driven workflows.
Demonstrated discretion in handling sensitive information and a high degree of professionalism and reliability.
Previous experience supporting executives or senior leaders in a technology or professional services environment is an asset.
Post-secondary education in business administration, office management, or a related field is preferred, or equivalent practical experience.

KEY RESPONSIBILITIES

Executive & Administrative Support Manage executive calendars, scheduling, meetings, travel arrangements, and business administration Prepare presentations, reports, meeting summaries, proposals, and business documentation Maintain organized records, files, contracts, client documentation, and internal systems Assist leadership with operational projects and special initiatives.

Client Account Management:

Act as a professional point of contact for clients and partners Coordinate client communications and follow-ups Track project milestones, deliverables, client requests, and account activities Assist with onboarding new clients and maintaining strong client relationships Identify opportunities for account growth and upselling.

Sales & Business Development Support

Assist with proposal preparation, Statements of Work (SOWs), and RFP submissions Conduct research on prospects, industries, competitors, and market opportunities Maintain CRM records and sales pipelines Support lead generation and business development activities. Follow up with prospects and clients as required.

Financial & Operations Administration:

Prepare invoices and monitor client billing activities Follow up on overdue invoices and outstanding payments professionally. Manage software subscriptions, hosting accounts, domains, licenses, and recurring vendor services Track operational expenses and maintain organized financial records Support vendor coordination and contract administration AI & Process Automation Research and implement AI tools that improve productivity and efficiency Use AI platforms such as ChatGPT and other automation tools to streamline workflows Identify repetitive processes that can be automated Continuously recommend improvements to operations, reporting, and client service delivery.

Skills & Competencies:

Exceptional organizational skills and attention to detail Strong business judgment and independent problem-solving ability Excellent written and verbal communication skills in English Proficiency in Microsoft Office Suite and Google Workspace Experience with CRM systems (e.g. HubSpot, Salesforce), project management tools (e.g. Jira, Asana, Monday.com), and collaboration platforms Comfortable learning and adopting AI tools and new technologies Ability to manage multiple priorities while remaining calm under pressure.

Highly resourceful and capable of working independently with minimal oversight

What Sets You Apart:

Naturally curious, you learn quickly and love figuring things out You think several steps ahead and anticipate problems before they happen Comfortable working in a demanding and fast-moving environment You take full ownership and accountability for your work You enjoy solving problems and finding smarter, more efficient ways of doing things Equally confident working with executives, clients, and team members

Apply About employer

More about this job

Responsibilities

Provide senior leaders with executive and administrative support, including calendar and travel management, meeting coordination, document preparation, and confidential records handling. Support client accounts, sales and business development, billing and operations administration, and the adoption of AI tools and process improvements.

Requirements

Candidates should have strong executive and administrative support experience, excellent communication and organizational skills, discretion, and proficiency with Microsoft Office or Google Workspace. Experience with CRM and project management tools, expense reporting, and supporting executives in technology or professional services is an asset; post-secondary education in business administration, office management, or a related field is preferred.

Skills

Executive Support
Calendar Management
Meeting Coordination
Travel Arrangements
Document Preparation
Expense Reporting
Client Account Management
Proposal Preparation
CRM Management
Invoicing
Financial Recordkeeping
Vendor Coordination
AI Tools
Process Automation
Communication
Organization

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Calendar Management
Meeting Coordination
Travel Arrangements
Expense Reports
Client Account Management
Client Onboarding
Proposal Preparation
Statements Of Work
RFP Submissions
CRM
HubSpot
Salesforce
Jira
Asana
Monday.com
Microsoft Office
Google Workspace
Invoicing
Client Billing
Vendor Coordination
Contract Administration
AI Tools
ChatGPT
Process Automation
Software Subscriptions
Hosting Accounts
Domains
Licenses
Software Development

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