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Added 28 mins ago
HM
Emergency Medicine
Health Match BC
Penticton, BC
- Full-time
…Regional Hospital (PRH) functions as a regional facility and secondary referral centre. Our 172 acute beds provide emergency, trauma, specialty, surgical, and outpatient care, plus…
Added 28 mins ago
HM
Emergency Medicine
Health Match BC
Penticton, BC
- Full-time
…Regional Hospital (PRH) functions as a regional facility and secondary referral centre. Our 172 acute beds provide emergency, trauma, specialty, surgical, and outpatient care, plus…
Added 28 mins ago
HM
Neurology
Health Match BC
Penticton, BC
- Full-time
…collaborative, with a focus on clear communication, ongoing education, and supporting patients and families through diagnosis and treatment. This is a collegial community-based practice…
Added 58 mins ago
B
Community Residential Manager
Boardwalk
Regina, SK
- Full-time
Ability to learn and adapt quickly to changing systems and new technology
Added 1 hour ago
AG
Owner
ASIA GULF POWER SERVICE COMPANY LIMITED - ABU DHABI
Oshawa, ON
- Full-time
Post-secondary education in business, management, or a related field is beneficial; equivalent experience in business ownership or leadership will be considered.
Added 1 hour ago
2L
Business Development Lead
247 Labs
Toronto, ON
- Full-time
Company Description 247 Labs is an award-winning Canadian technology company that delivers custom software solutions, web and mobile applications, AI-powered systems, and digital…
Added 1 hour ago
CO
Director, Health, Safety, & Organizational Resilience
City of Saint John
Saint John, NB
- Full-time
Champion continuous improvement and safety innovation, identifying opportunities to improve processes, leverage technology and data, enhance employee engagement, and increase the…
Added 1 hour ago
REGIONAL PARTNER AND LEARNING MANAGER-WESTERN CANADA
United Services Group
Maple Ridge, BC · Langley (District), BC · Abbotsford, BC · Burnaby, BC · Surrey, BC · Vancouver, BC · Richmond, BC · Langley, BC
Post secondary degree in business administration or related field.
Added 1 hour ago
CC
Admissions Representative
Commonwealth College
Winnipeg, MB
- Full-time
Post-secondary education in business, communications, or a related discipline is preferred.
Added 2 hours ago
Home Visitor
Winnipeg Regional Health Authority
Winnipeg, MB
…Support Worker, Early Childhood Educator, or other relevant post-secondary education in a related field is an…
Added 2 hours ago
AU
Assistant Professor, Inclusive Education
Athabasca University
Athabasca, AB
- $82,549 to $112,525 USD / year
- Full-time
Guided by Like No Other, Athabasca University’s (AU) strategic plan, AU’s approach to accessible yet transformative education and research is truly distinctive. Our academic mission is to…
Added 2 hours ago
AC
EVS Manager - Healthcare
Aramark Canada
Calgary, AB
- Full-time
Our teams are highly motivated and supported with the latest technology and processes to deliver best in class outcomes every day.
Added 4 hours ago
M
Associate Director, Clinical Data Management
Merck
Canada
- Full-time
Added 4 hours ago
FN
Human Resources Systems & Project Specialist
First Nations University of Canada
Regina, SK
- Full-time
Education: Post-secondary diploma or degree in Human Resources, Business Administration or a related
Added 6 hours ago
HG
Estimator
Hall Group of Companies
Langford, BC
- Full-time
Education: Post-secondary education in civil engineering, construction management, engineering technology, or a related discipline. An equivalent combination of education and relevant…
Added 7 hours ago
K
Senior Consultant - Cybersecurity, Strategy & Transformation
KPMG
Vancouver, BC · Victoria, BC
- Full-time
Post-secondary education in a related discipline
Added 7 hours ago
K
Consultant - Cybersecurity, Strategy & Transformation
KPMG
Vancouver, BC · Victoria, BC
- Full-time
Post-secondary education in a related discipline
Added 7 hours ago
2L
Senior Business Development Executive
247 Labs
Toronto, ON
- Full-time
Post-secondary education in Business, Marketing, Technology, or a related field, or equivalent relevant experience.
Added 7 hours ago
T
HR Student Assistant (Hybrid)
TRIUMF
Vancouver, BC · TRIUMF
- Full-time
If you are passionate about science, engineering and technology, driven to excel, and eager to be part of a collaborative and forward-thinking organization, we encourage you to apply. Take…
Added 7 hours ago
2L
Sales Account Manager
247 Labs
Toronto, ON
- Full-time
Company Description 247 Labs is an award-winning Canadian technology company specializing in custom software development, web and mobile applications, AI-powered systems, and digital…
Added 7 hours ago
2L
Executive Assistant
247 Labs
Toronto, ON
- Full-time
Company Description 247 Labs is an award-winning Canadian technology company specializing in custom software solutions, web and mobile applications, AI-powered systems, and digital…
Added 7 hours ago
SG
Logistics Administrator
Superior Gas Liquids
Calgary, AB
- Contract
Post-secondary education in Contract Management, Supply Chain, Logistics, or Accounting, supplemented by specialized training.
Added 7 hours ago
Logistics Administrator - Superior Gas Liquids
Superior Plus Propane Talent Acquisition
Calgary, AB
Post-secondary education in Contract Management, Supply Chain, Logistics, or Accounting, supplemented by specialized training.
Added 8 hours ago
GW
Administrative Assistant- Immigration Law (6 Month Contract)
Gowling WLG
Calgary, AB
- Contract
Post-secondary education or equivalent experience; education in office administration, legal assistant studies, or a related field is considered an asset.
Added 8 hours ago
HT
Technical Trainer
Husky Technologies
Bolton, ON
- Full-time
Post-Secondary education or skilled trade certification required

247 Labs

Executive Assistant

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 29, 2026
Posting language: English
Posted: Oct 30, 2026

Original job description

Company Description 247 Labs is an award-winning Canadian technology company specializing in custom software solutions, web and mobile applications, AI-powered systems, and digital transformation. For over 13 years, the team has supported leaders in healthcare, finance, insurance, education, and other sectors to innovate and grow through expertly engineered solutions. With more than 1,500 projects completed and a 98% client satisfaction rate, 247 Labs is trusted by organizations such as Motorola and the University of Toronto. The company focuses on building impactful technology partnerships that help clients bring their vision to life and achieve measurable business results.

Role Description This full-time Executive Assistant role is an on-site position based in Toronto, ON. The Executive Assistant will provide high-level administrative support to senior leaders, including calendar management, meeting coordination, travel arrangements, and preparation of agendas and materials. Daily responsibilities include organizing and prioritizing communications, drafting and editing correspondence, maintaining records, and handling confidential information with discretion. The role also involves preparing and tracking expense reports, coordinating internal and external meetings, and ensuring executives are well-supported in their daily operations. The Executive Assistant will collaborate with team members across departments to streamline administrative processes and support an efficient, professional office environment.

Qualifications

Candidates should possess strong Executive Administrative Assistance and Executive Support skills, including calendar management, meeting coordination, and document preparation.
Candidates should possess solid Administrative Assistance skills, such as organizing files, managing correspondence, and supporting day-to-day office operations.
Candidates should possess experience preparing and reconciling Expense Reports and handling basic financial or budgeting documentation.
Candidates should possess excellent Communication skills, both written and verbal, with the ability to interact professionally with stakeholders at all levels.
Strong organizational and time-management abilities, with attention to detail and the capacity to manage multiple priorities.
Proficiency with office productivity tools (e.g., Microsoft Office or Google Workspace) and comfort with technology-driven workflows.
Demonstrated discretion in handling sensitive information and a high degree of professionalism and reliability.
Previous experience supporting executives or senior leaders in a technology or professional services environment is an asset.
Post-secondary education in business administration, office management, or a related field is preferred, or equivalent practical experience.

KEY RESPONSIBILITIES

Executive & Administrative Support Manage executive calendars, scheduling, meetings, travel arrangements, and business administration Prepare presentations, reports, meeting summaries, proposals, and business documentation Maintain organized records, files, contracts, client documentation, and internal systems Assist leadership with operational projects and special initiatives.

Client Account Management:

Act as a professional point of contact for clients and partners Coordinate client communications and follow-ups Track project milestones, deliverables, client requests, and account activities Assist with onboarding new clients and maintaining strong client relationships Identify opportunities for account growth and upselling.

Sales & Business Development Support

Assist with proposal preparation, Statements of Work (SOWs), and RFP submissions Conduct research on prospects, industries, competitors, and market opportunities Maintain CRM records and sales pipelines Support lead generation and business development activities. Follow up with prospects and clients as required.

Financial & Operations Administration:

Prepare invoices and monitor client billing activities Follow up on overdue invoices and outstanding payments professionally. Manage software subscriptions, hosting accounts, domains, licenses, and recurring vendor services Track operational expenses and maintain organized financial records Support vendor coordination and contract administration AI & Process Automation Research and implement AI tools that improve productivity and efficiency Use AI platforms such as ChatGPT and other automation tools to streamline workflows Identify repetitive processes that can be automated Continuously recommend improvements to operations, reporting, and client service delivery.

Skills & Competencies:

Exceptional organizational skills and attention to detail Strong business judgment and independent problem-solving ability Excellent written and verbal communication skills in English Proficiency in Microsoft Office Suite and Google Workspace Experience with CRM systems (e.g. HubSpot, Salesforce), project management tools (e.g. Jira, Asana, Monday.com), and collaboration platforms Comfortable learning and adopting AI tools and new technologies Ability to manage multiple priorities while remaining calm under pressure.

Highly resourceful and capable of working independently with minimal oversight

What Sets You Apart:

Naturally curious, you learn quickly and love figuring things out You think several steps ahead and anticipate problems before they happen Comfortable working in a demanding and fast-moving environment You take full ownership and accountability for your work You enjoy solving problems and finding smarter, more efficient ways of doing things Equally confident working with executives, clients, and team members

Apply About employer

More about this job

Responsibilities

Provide senior leaders with executive and administrative support, including calendar and travel management, meeting coordination, document preparation, and confidential records handling. Support client accounts, sales and business development, billing and operations administration, and the adoption of AI tools and process improvements.

Requirements

Candidates should have strong executive and administrative support experience, excellent communication and organizational skills, discretion, and proficiency with Microsoft Office or Google Workspace. Experience with CRM and project management tools, expense reporting, and supporting executives in technology or professional services is an asset; post-secondary education in business administration, office management, or a related field is preferred.

Skills

Executive Support
Calendar Management
Meeting Coordination
Travel Arrangements
Document Preparation
Expense Reporting
Client Account Management
Proposal Preparation
CRM Management
Invoicing
Financial Recordkeeping
Vendor Coordination
AI Tools
Process Automation
Communication
Organization

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Calendar Management
Meeting Coordination
Travel Arrangements
Expense Reports
Client Account Management
Client Onboarding
Proposal Preparation
Statements Of Work
RFP Submissions
CRM
HubSpot
Salesforce
Jira
Asana
Monday.com
Microsoft Office
Google Workspace
Invoicing
Client Billing
Vendor Coordination
Contract Administration
AI Tools
ChatGPT
Process Automation
Software Subscriptions
Hosting Accounts
Domains
Licenses
Software Development

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