Legal Administrative Assistant
- Hamilton, ON, Canada
Salary: $52,000 - $62,000 · Full-time
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Job details
- Pay
- Salary: $52,000 - $62,000
- Job type
- Full-time
- Apply by
- Experience
- 3-5 years of experience as a Legal Administrative Assistant
- Posting language
- English
- Posted
Original job description
Location: Hamilton, ON (Hybrid)
Our client, an established law firm, is seeking an experienced Legal Administrative Assistant to join their Commercial Real Estate team.
The ideal candidate will bring strong legal administrative experience, thorough knowledge of Teraview, and the ability to manage competing priorities with accuracy and professional judgement. This role provides support to a partner, senior associate, law clerk, and other legal professionals within the practice group.
This opportunity offers a collaborative work environment, comprehensive benefits, and support for ongoing career development.
Responsibilities:
3 Step Recruitment and/or our Clients may use, from time to time, AI-assisted tools to support the screening and evaluation of applications; however, these tools are not intended to replace human judgement or decision-making in the hiring process.
Our client, an established law firm, is seeking an experienced Legal Administrative Assistant to join their Commercial Real Estate team.
The ideal candidate will bring strong legal administrative experience, thorough knowledge of Teraview, and the ability to manage competing priorities with accuracy and professional judgement. This role provides support to a partner, senior associate, law clerk, and other legal professionals within the practice group.
This opportunity offers a collaborative work environment, comprehensive benefits, and support for ongoing career development.
Responsibilities:
- Coordinate day-to-day workflow, prioritize incoming requests, and follow up on outstanding items
- Prepare legal documents using established precedents and instructions from legal professionals
- Draft and prepare confidential correspondence, letters, and memos for review
- Liaise with clients, internal teams, and external contacts professionally and courteously
- Respond to routine correspondence and direct matters requiring further attention to the appropriate team member
- Maintain bring-forward and diary systems to track important dates and deadlines
- Open, organize, maintain, and close client files
- Support docketing, billing, accounting, and accounts receivable administration in collaboration with billing clerks
- Manage calendars and coordinate meetings, travel arrangements, conferences, and other business events
- Gather and summarize information for reports as required
- Use initiative and sound judgement to support efficient file management and client service
- Legal Assistant certificate or diploma
- 3-5 years of experience as a Legal Administrative Assistant
- Thorough knowledge of and hands-on experience with Teraview
- Strong proficiency in Microsoft Office
- Excellent written and verbal communication skills and a professional approach to client service
- Strong organizational and time management skills, with the ability to adjust priorities and meet tight deadlines
- High attention to detail and a commitment to producing accurate work
- Discretion when handling confidential and sensitive information
- Ability to work independently and collaboratively with a busy legal team
- Sound professional judgement and the ability to remain composed under pressure
- Salary: $52,000 - $62,000
- 100% employer-paid health, dental, and mental health coverage
- Benefits coverage for employees and eligible dependents from day one
- Annual lifestyle spending allowance
- 15+ vacation days
- Hybrid work arrangement
- Group retirement savings plan with employer matching
- Parental leave top-up for 26 weeks following 12 months of full-time employment
- Short- and long-term disability, life, accident, and critical illness insurance
- Employee and Family Assistance Program and additional mental health resources
- Employee recognition programs, appreciation events, referral bonuses, and preferred pricing programs
3 Step Recruitment and/or our Clients may use, from time to time, AI-assisted tools to support the screening and evaluation of applications; however, these tools are not intended to replace human judgement or decision-making in the hiring process.
More about this job
Responsibilities
Coordinate workflow, prioritize requests, prepare legal documents and confidential correspondence, and maintain client files, diaries, and deadlines. Support client communications, billing and accounts receivable administration, calendar and event coordination, and efficient file management for the Commercial Real Estate team.
Requirements
Requires a Legal Assistant certificate or diploma and 3–5 years of experience as a Legal Administrative Assistant, including thorough hands-on Teraview experience. Candidates should be proficient in Microsoft Office and demonstrate strong communication, organization, accuracy, discretion, time management, and professional judgment.
Skills
- Teraview
- Microsoft Office
- Legal Document Preparation
- Confidential Correspondence
- Client Service
- File Management
- Calendar Management
- Deadline Tracking
- Docketing
- Billing Administration
- Accounts Receivable
- Meeting Coordination
- Travel Coordination
- Written Communication
- Time Management
- Professional Judgment
Benefits
- Employer-Paid Health Coverage
- Dental Coverage
- Mental Health Coverage
- Lifestyle Spending Allowance
- Vacation Days
- Hybrid Work Arrangement
- Group Retirement Savings Plan With Employer Matching
- Parental Leave Top-Up
- Short-Term Disability Insurance
- Long-Term Disability Insurance
- Life Insurance
- Accident Insurance
- Critical Illness Insurance
- Employee and Family Assistance Program
- Mental Health Resources
- Employee Recognition Programs
- Appreciation Events
- Referral Bonuses
- Preferred Pricing Programs
Visa sponsorship
Not detected in the job text
Categories
- Legal
- Administrative
- Finance & Accounting
Keywords
- Commercial Real Estate
- Legal Services
- Teraview
- Microsoft Office
- Legal Assistant Certificate
- Legal Document Preparation
- Confidential Correspondence
- Client Service
- Client File Management
- Bring-Forward Systems
- Diary Systems
- Docketing
- Billing
- Accounting Administration
- Accounts Receivable
- Calendar Management
- Meeting Coordination
- Travel Arrangements
- Deadline Management
- Confidential Information
- Professional Judgment
- Hybrid Work