Office Move Coordinator (Part-Time, Contract)
- Toronto, ON, Canada
Part-time
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Job details
- Job type
- Part-time
- Apply by
- Posting language
- English
- Posted
Original job description
437 is a Toronto-based women's activewear brand, and we're moving offices. We need an organized, hands-on person to help us get from our current space to the new one with as little disruption to the team as possible.
This is a part-time, short-term contract (3-4 weeks). You'll own the logistics of the move day-to-day: sorting and organizing what we have, packing it up, and keeping our team, movers and vendors aligned on timing.
What you'll doOrganize the current space
- Audit and inventory everything in the office: furniture, product, supplies, ec
- Sort items into move, store, donate/sell and discard
- Set up a simple labelling and tracking system so every box has a destination
Pack and prep
- Pack, label and track boxes by team and by room in the new space
- Help each team pack their own areas on schedule and check they're ready
- Dispose or donate items that are not in use
Coordinate the move
- Build and own the move timeline and checklist
- Be the main point of contact for movers, building management at both locations and other vendors (IT, internet, furniture, cleaners, junk removal)
- Gather quotes and book vendors
- Keep the team updated on key dates, what's expected of them and any changes
- Be on site on move day to direct movers and solve problems as they come up
Set up the new space
- Unpack and set up workstations, shared areas and storage
- Make sure everything arrived, flag anything missing or damaged and follow up
- Tie up loose ends: final walkthrough of the old space, returning keys and fobs, closing out vendor invoices
- You've coordinated an office move, event, retail setup or something similar with lots of moving parts
- Extremely organized. You love a good checklist and labelling system
- Clear, friendly communicator who can follow up with vendors and teammates without being asked twice
- Calm under pressure and good at problem-solving on the fly
- Physically able to lift and move boxes (up to ~40 lbs) and be on your feet for long stretches
- Comfortable with Google Workspace (Sheets, Calendar) and Slack
Apply through this short form: https://forms.gle/rxAFrjYBEKq4KkbB9
More about this job
Responsibilities
Organize and inventory office items, coordinate packing and labeling, and manage the move timeline while aligning the team, movers, building management, and vendors. Direct move-day activities, help set up the new office, and complete follow-up tasks such as checking for missing or damaged items and closing out the old space.
Requirements
The role seeks someone with experience coordinating an office move, event, retail setup, or a similar project involving many moving parts. Candidates should be highly organized, communicate clearly, solve problems calmly, be able to lift boxes up to approximately 40 pounds and stand for extended periods, and be comfortable using Google Workspace and Slack.
Skills
- Office Move Coordination
- Organization
- Inventory Management
- Packing and Labeling
- Timeline and Checklist Management
- Vendor Coordination
- Communication
- Problem-Solving
- Google Sheets
- Google Calendar
- Slack
- Physical Stamina
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Logistics
- Management & Leadership
Keywords
- Office Move
- Move Coordination
- Inventory
- Furniture
- Product
- Office Supplies
- Packing
- Labeling
- Tracking System
- Move Timeline
- Checklist
- Movers
- Building Management
- Vendor Coordination
- IT
- Internet
- Furniture Setup
- Cleaning
- Junk Removal
- Workstations
- Storage
- Google Workspace
- Google Sheets
- Google Calendar
- Slack
- Apparel and Fashion