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437

Wholesale Operations Coordinator

Toronto, ON, Canada

Pay: Salary Range: $55–$65K CAD, based on experience
Job type: Full-time
Apply by: Mar 30, 2027
Experience: 2-5 years of experience in retail, wholesale, or operations
Posting language: English
Posted: Oct 1, 2026

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Applications open in a new tab.

Original job description

Wholesale Operations Coordinator

Location: Toronto (Hybird)

Type: Full-Time

Salary Range: $55–$65K CAD, based on experience

To apply, please send your resume to careers@shop437.com by October 7th at 11:59 PM.

About 437

437 is a fast-growing womenswear brand recognized for elevated design, thoughtful fit, and a modern approach to apparel. As we continue expanding our wholesale business, we’re looking for a highly organized and proactive Wholesale Operations Coordinator to support operational execution across key retail partners.

Position Overview

You will coordinate the day-to-day administration of 437's wholesale orders, from product setup and purchase-order checks to shipment tracking and invoicing. Working with the wholesale, warehouse and finance teams, you will keep records accurate, track retailer deadlines and flag discrepancies early. This is a hands-on coordination role within a small team, ensuring products are set up correctly, orders move smoothly, and retailer requirements are met. The ideal candidate thrives in a fast-paced environment, enjoys building organized processes, and takes ownership of details that keep the business running.

Working within a small, collaborative team, this person will manage core workflows while also adapting to new needs as the wholesale channel grows.

Key Responsibilities

Product Setup & Retailer Compliance

Prepare and submit wholesale product upload sheets
Maintain style number catalogues and product master data
Create and manage NRF and GS1 codes
Complete retailer product knowledge and onboarding forms
Upload UPC and product data for partners (e.g., Revolve)
Coordinate e-commerce imagery and product assets with the marketing team
Review retailer vendor guidelines and flag requirements to internal teams

Order Management & Fulfillment Support

Review retailer purchase orders against agreed styles, colours, sizes, quantities, prices and delivery windows; flag discrepancies before issuing order confirmations
Issue order confirmations
Generate invoices and credit notes
Prepare carton labels and packing lists
Order physical and digital barcodes
Reformat packing lists for upload into internal systems
Track shipment quantities for internal review
Maintain order discrepancy logs and coordinate resolutions with the warehouse
Support sample shipments and photoshoot sample coordination
Track retailer ship windows and cancellation dates, coordinate required labels and packing documents with the warehouse, and escalate delays or compliance risks before deadlines are missed.

Tracking, Reporting & Systems

Maintain wholesale order and product trackers
Update weekly wholesale sales reports for leadership review
Monitor order progress and flag issues proactively

Cross-Functional Collaboration

Work closely with operations, finance, logistics, sales, and marketing teams
Support ad hoc operational tasks as wholesale continues to scale

Experience Required

2-5 years of experience in retail, wholesale, or operations
Apparel brand or large retailer experience is a strong asset
Advanced Excel or Google Sheets skills
Strong attention to detail and time management
Proficiency with or willingness to adopt AI platforms
Clear, professional communication skills
Experience with Shopify an asset
Experience with EDI an asset
Experience with WMS platforms an asset

What We’re Looking For

Highly detail-oriented and process-driven
Comfortable managing multiple timelines at once
Self-sufficient and solution-oriented
Strong communicator who works well across teams
Interest in apparel, retail, and brand growth

Nice To Have

Experience with EDI
Experience supporting B2B sales
Apparel industry experience
CRM experience

To apply, please send your resume to careers@shop437.com by October 7th at 11:59 PM. APPLICATIONS SUBMITTED THROUGH LINKEDIN WILL NOT BE ACCEPTED.

Apply About employer

More about this job

Responsibilities

Coordinate wholesale product setup, retailer compliance, purchase orders, order confirmations, invoicing, shipping documents, and shipment tracking. Maintain order and product records and reports, coordinate with internal teams and retail partners, and proactively resolve discrepancies and deadline risks.

Requirements

Requires 2–5 years of experience in retail, wholesale, or operations, along with advanced Excel or Google Sheets skills, strong attention to detail, time management, and clear communication. Apparel or large-retailer experience is an asset; Shopify, EDI, and WMS experience are also beneficial.

Skills

Wholesale Operations
Order Management
Product Data Management
Retailer Compliance
Purchase Order Review
Invoicing
Shipment Tracking
Advanced Excel
Google Sheets
Attention To Detail
Time Management
Cross-Functional Communication
Process Coordination
Shopify
EDI
WMS Platforms

Visa sponsorship

Not detected in the job text

Keywords

Wholesale Operations
Apparel
Retail
Product Setup
Retailer Compliance
Product Master Data
NRF Codes
GS1 Codes
UPC
Purchase Orders
Order Confirmations
Invoices
Credit Notes
Carton Labels
Packing Lists
Barcodes
Shipment Tracking
Order Discrepancy Logs
Wholesale Sales Reports
Excel
Google Sheets
Shopify
EDI
WMS
AI Platforms
B2B Sales
CRM
Cross-Functional Collaboration

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