Project Coordinator
49 Solutions is seeking an experienced Project Coordinator to support an upcoming opportunity with Global Affairs Canada (GAC).
The successful candidate will provide project coordination, administrative, and executive-level support within a fast-paced Government of Canada environment. This role requires someone who is highly organized, comfortable managing multiple priorities, experienced with SAP, and able to support both day-to-day project delivery and senior-level administrative requirements.
Key Responsibilities
Support the planning, coordination, monitoring, and delivery of project activities.
- Develop, maintain, and update project schedules, work plans, trackers, and supporting documentation.
- Track project milestones, deliverables, deadlines, dependencies, risks, issues, and action items.
- Monitor project progress and follow up with stakeholders to ensure activities and deliverables remain on schedule.
- Support project managers and senior leadership with coordination, reporting, and administrative requirements.
- Prepare project status reports, dashboards, presentations, briefing materials, and other project documentation.
- Coordinate project meetings, including scheduling, agendas, meeting materials, minutes, and action-item follow-up.
- Maintain project records, documentation, decisions, approvals, and other project artefacts.
- Coordinate calendars, meetings, appointments, and competing priorities for senior management.
- Support project financial administration and tracking using SAP.
- Assist with purchase orders, invoices, expenses, financial documentation, and reconciliation activities.
- Track project budgets, expenditures, commitments, and financial information as required.
- Coordinate with project teams, senior management, internal stakeholders, vendors, and external partners.
- Support project governance activities and ensure required information is prepared for meetings and decision-making.
- Assist with resource coordination, onboarding, access requests, and other project requirements.
- Coordinate travel arrangements and associated documentation when required.
- Identify outstanding items, follow up with responsible stakeholders, and escalate issues when appropriate.
- Provide additional project coordination and administrative support as required throughout the project lifecycle.
Qualifications
- Experience working as a Project Coordinator or in a similar project support role.
- Experience coordinating multiple project activities, priorities, deadlines, and stakeholders.
- Experience maintaining project schedules, plans, trackers, documentation, and status reports.
- Experience tracking project risks, issues, action items, milestones, and deliverables.
- Experience providing administrative or executive-level support to senior management.
- Hands-on experience using SAP for financial or administrative activities.
- Experience supporting budgets, invoices, purchase orders, expenses, or other financial processes.
- Strong proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
- Strong written and verbal communication skills.
- Excellent organizational skills and attention to detail.
- Ability to work independently while coordinating effectively with multiple stakeholders.
- Previous Government of Canada experience is considered a strong asset.
Security Clearance
A valid Government of Canada Secret, Level II, Security clearance is required.
Ideal Candidate
You are an organized and proactive Project Coordinator who knows how to keep a project moving. You are comfortable maintaining schedules and trackers, following up on deliverables, coordinating stakeholders, preparing project documentation and reports, and supporting senior management.
You also bring strong administrative skills and are comfortable working in SAP, supporting financial processes, coordinating calendars and meetings, and managing the many day-to-day details required to keep a project organized and on track.
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