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Added 5 mins ago
D
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d1g1t
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- Full-time
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4S
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- $100,000 to $1,100,000 CAD / year
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49 Solutions

Project Coordinator - GAC

Ottawa, ON, Canada

$100,000 to $1,100,000 CAD / year

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Job details

Pay: $100,000 to $1,100,000 CAD / year
Posting language: English
Posted: Nov 9, 2026

Original job description

Project Coordinator

49 Solutions is seeking an experienced Project Coordinator to support an upcoming opportunity with Global Affairs Canada (GAC).

The successful candidate will provide project coordination, administrative, and executive-level support within a fast-paced Government of Canada environment. This role requires someone who is highly organized, comfortable managing multiple priorities, experienced with SAP, and able to support both day-to-day project delivery and senior-level administrative requirements.

Key Responsibilities

Support the planning, coordination, monitoring, and delivery of project activities.

Develop, maintain, and update project schedules, work plans, trackers, and supporting documentation.
Track project milestones, deliverables, deadlines, dependencies, risks, issues, and action items.
Monitor project progress and follow up with stakeholders to ensure activities and deliverables remain on schedule.
Support project managers and senior leadership with coordination, reporting, and administrative requirements.
Prepare project status reports, dashboards, presentations, briefing materials, and other project documentation.
Coordinate project meetings, including scheduling, agendas, meeting materials, minutes, and action-item follow-up.
Maintain project records, documentation, decisions, approvals, and other project artefacts.
Coordinate calendars, meetings, appointments, and competing priorities for senior management.
Support project financial administration and tracking using SAP.
Assist with purchase orders, invoices, expenses, financial documentation, and reconciliation activities.
Track project budgets, expenditures, commitments, and financial information as required.
Coordinate with project teams, senior management, internal stakeholders, vendors, and external partners.
Support project governance activities and ensure required information is prepared for meetings and decision-making.
Assist with resource coordination, onboarding, access requests, and other project requirements.
Coordinate travel arrangements and associated documentation when required.
Identify outstanding items, follow up with responsible stakeholders, and escalate issues when appropriate.
Provide additional project coordination and administrative support as required throughout the project lifecycle.

Qualifications

Experience working as a Project Coordinator or in a similar project support role.
Experience coordinating multiple project activities, priorities, deadlines, and stakeholders.
Experience maintaining project schedules, plans, trackers, documentation, and status reports.
Experience tracking project risks, issues, action items, milestones, and deliverables.
Experience providing administrative or executive-level support to senior management.
Hands-on experience using SAP for financial or administrative activities.
Experience supporting budgets, invoices, purchase orders, expenses, or other financial processes.
Strong proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
Strong written and verbal communication skills.
Excellent organizational skills and attention to detail.
Ability to work independently while coordinating effectively with multiple stakeholders.
Previous Government of Canada experience is considered a strong asset.

Security Clearance

A valid Government of Canada Secret, Level II, Security clearance is required.

Ideal Candidate

You are an organized and proactive Project Coordinator who knows how to keep a project moving. You are comfortable maintaining schedules and trackers, following up on deliverables, coordinating stakeholders, preparing project documentation and reports, and supporting senior management.

You also bring strong administrative skills and are comfortable working in SAP, supporting financial processes, coordinating calendars and meetings, and managing the many day-to-day details required to keep a project organized and on track.

Use of Artificial Intelligence (AI tools): 49 Solutions may use approved, secure, and private enterprise AI tools, including Microsoft 365 Copilot, to support recruitment and proposal activities. Information processed using our approved enterprise AI tools is not used to train public AI models or underlying foundation models. Personal Contact Information is not entered into public or consumer AI systems, and our use of enterprise AI is subject to applicable privacy requirements, including PIPEDA, as well as organizational security, retention, and deletion policies.

By submitting an application or CV to 49 Solutions, you consent to the collection and use of your information for staffing, recruitment, proposal, contracting and placement purposes. AI use for these purposes is optional. If you prefer that your CV not be processed using AI, please let us know. You can opt out of AI use and still apply for opportunities, remain in our candidate database, work with 49 Solutions, and be considered for current and future opportunities.

Consent may be withdrawn at any time, subject to applicable legal, contractual, operational, and record-keeping requirements. For more information, our full Privacy Policy is available upon request.

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More about this job

Responsibilities

The Project Coordinator will support project planning, scheduling, and financial administration within a Government of Canada environment. They are responsible for maintaining project documentation, tracking milestones, and providing executive-level support to senior management.

Requirements

Candidates must have experience in project coordination, financial administration using SAP, and proficiency with Microsoft Office. A valid Government of Canada Secret, Level II, Security clearance is required for this role.

Skills

Project coordination
Administrative support
SAP
Project scheduling
Financial administration
Stakeholder management
Reporting
Microsoft Office
Risk management
Budget tracking
Executive support
Documentation management
Meeting coordination
Government of Canada procedures
Communication skills
Organizational skills

Visa sponsorship

Not detected in the job text

Keywords

Project Coordinator
Global Affairs Canada
SAP
Government of Canada
Project management
Administrative support
Financial administration
Secret clearance
Microsoft Office
Project lifecycle
Stakeholder engagement
Budgeting
Reporting
Risk management
Scheduling
Purchase orders
Invoicing
Executive support
Project governance
Resource coordination
Travel coordination
Documentation
Dashboards
Briefing materials
Action items
Milestones
Deliverables
Compliance
Security clearance
Professional services

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