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49North

Jr Administrative Assistant

Ottawa, ON, K1A 1B9, Canada
Kanata, ON, K2K 1Y5, Canada

The compensation range for this position is $37,600.00 - $51,700.00 annually. · Full-time

Apply on recruiting.ultipro.ca About employer

Applications open in a new tab.

Job details

Pay: The compensation range for this position is $37,600.00 - $51,700.00 annually.
Job type: Full-time
Experience: 1-2+ years of administrative or office support experience
Posting language: English
Posted: Nov 10, 2026

Original job description

ABOUT 49North

49North is a Canadian defence company delivering secure, multi-domain C4ISR capabilities that provide decision advantage in complex and contested environments. A wholly-owned subsidiary of MDA Space, building on more than five decades of trusted Canadian defence delivery, 49North operates as a sovereign Canadian provider of mission-critical C4ISR systems, bringing disciplined prime-contractor execution to defence and security programs.

Visit 49North | An MDA Space Company.

49North is rooted in the execution of large, complex, and mission-critical programs developed within 49NORTH. This legacy reflects a record of delivery where engineering rigour, operational reliability, and national trust are non-negotiable.

49North Defence strengthens Canada’s sovereign defence capability by delivering integrated mission systems and multi-domain C4ISR integration, enabling trusted Canadian and coalition operations, assured interoperability, and sustained readiness.

Job Responsibilities:

Pro-actively manages the Managers appointments and other time commitments using MS Outlook, with attention to urgency, nature of requests and time constraints
Excellent initiative and ingenuity with a strong commitment to contribute meaningfully within a team environment
May take meeting minutes and track actions from meetings
Coordinating the logistics for all managers' customer/business visits (catering, booking rooms, dinner reservations, etc.)
Coordinating computing & software needs for the department
Take the lead on new employee on-boarding (equipment/ access requests and office allocation)
Coordinating travel arrangements
May maintain team travel and vacation calendars
Prepare expense claims
Organizing team events, SWAG, Service awards, retirements, etc.
Commitment to ongoing learning and professional development
Answers and screens Managers telephone calls, directs and answers inquires
May review letters and presentations for accuracy and compliancy to company guidelines
Applies sound financial principals involving the prudent use of the resources available
Attend all Admin meetings, and team meetings as required
Liaise with other company departments (ex. Payroll, Purchasing, Accounting etc.)
May provide some data management and assistance with Sharepoint
Will follow MDA best practices, and follow company policies and procedures
Other duties as assigned or required

Job Requirements:

High school diploma or equivalent
1-2+ years of administrative or office support experience
Knowledge of Microsoft Office suite
Strong communication and organizational skills
Able to handle highly confidential information using excellent judgement, diplomacy, and discretion
Required hours per week: 40

Desired attributes:

Being highly organized, flexible, ability & desire to learn, motivated, energetic, resourceful, excellent verbal and written communication skills

We’re a dream team of purpose-driven, collaborative and passionate people, and we are constantly looking for others to join 49North to ignite new and innovative approaches to problem-solving that push us forward.

Comments/Special Considerations:

Successful candidates must obtain and hold security clearance at the reliability level, and pass security assessment for the Controlled Goods Program (CGP).

Benefits statement:

49North provides competitive compensation and benefits packages for its employees at all locations. As a team member of 49North, you and your qualified dependents are eligible to participate in a benefit plan that ensures a comprehensive level of protection through competitive health care including; extended healthcare and flexible drug plans, dental and vision benefits, disability income protection, life insurance, group retirement savings plans; and an employee and family assistance program.

Equal opportunity statement:

49North is an equal opportunity employer prizing diversity and inclusion. We are committed to treating all employees and applicants for employment with respect and dignity. If you require assistance and/or reasonable accommodation due to a disability during the application or the recruiting process, please feel free to notify us.

Accommodations

49North is proud to provide accommodation(s) during the recruitment process. Should you require any accommodations, please indicate this on your application/cover letter and we will work with you to meet your accessibility needs.

The compensation range for this position is $37,600.00 - $51,700.00 annually. The specific compensation offered will be based on the qualifications and experience of the successful candidate.

#IND

Apply on recruiting.ultipro.ca About employer

More about this job

Responsibilities

The Administrative Assistant will manage appointments, travel arrangements, and meeting logistics while supporting daily office operations. They are also responsible for onboarding new employees, managing department software needs, and assisting with data management tasks.

Requirements

Candidates must have a high school diploma or equivalent and at least 1-2 years of administrative experience. Proficiency in Microsoft Office and the ability to handle confidential information with discretion are required.

Skills

Microsoft Office
Administrative support
Communication
Organizational skills
Time management
Scheduling
Travel coordination
Expense reporting
Meeting minutes
Onboarding
Data management
Sharepoint
Discretion
Diplomacy
Customer service

Benefits

Extended healthcare
Flexible drug plans
Dental benefits
Vision benefits
Disability income protection
Life insurance
Employee and family assistance program

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
C4ISR
Defence
MS Outlook
Microsoft Office
On-boarding
Travel arrangements
Expense claims
Sharepoint
Security clearance
Controlled Goods Program
Logistics
Data management
Office support
Scheduling
Records management

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Work requirements

Jobs in Canada