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Abbotsford Community Foundation

Grants & Administration Coordinator

Abbotsford, BC, Canada

This role offers a pay range of $26-28/hr (commensurate with experience) and comes with a comprehensive benefits package. · Full-time

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Job details

Pay: This role offers a pay range of $26-28/hr (commensurate with experience) and comes with a comprehensive benefits package.
Job type: Full-time
Apply by: Nov 30, 2026
Experience: 1-2 years of experience with basic bookkeeping for an organization (ideally a non profit or charity) including a strong understanding of accounts payables/receivables
Posting language: English
Posted: Oct 31, 2026

Original job description

The Abbotsford Community Foundation (ACF) is a non profit charitable organization that acts as a grant-maker, community collaborator, convener, and capacity builder in our local community. Since its inception, ACF has invested over $20 million back into community - supporting everything from student awards, to flood recovery, to at risk and vulnerable populations, to our agricultural sector, and animal welfare.

ACF is looking for a full time (35 hrs/week) permanent employee for our Grants and Administration Coordinator. This role offers a pay range of $26-28/hr (commensurate with experience) and comes with a comprehensive benefits package. We offer a friendly and passionate work environment and are looking for someone who will fit within our team.

Reporting to the Executive Director or her designate, the Grants & Administration Coordinator (GAC) is responsible for coordinating granting programs facilitated by ACF as well as operational bookkeeping and administration work. This is a job where we rely heavily on Foundant's Community Suite software and great customer relationship skills to provide excellent support and service to our donors, charitable partners, and other stakeholders. Paying attention to the details and being able to multi task while maintaining a sense of calm and order is critical to this role.

We strive to build a team that reflects the diversity of the community we work in and encourage applications from traditionally underrepresented groups such as members of Black, racialized or visible minority communities, Indigenous Peoples, people identifying as 2SLGBTQ+, and people with disabilities. If we can make this easier through accommodation in the recruitment process, please contact us at info@abbotsfordcf.org.

Please note that resumes submitted without a cover letter will not be considered. We appreciate all those who take the time to apply but only those selected for an interview will be contacted. Thank you.

Responsibilities

Granting Programs

Coordination & administration of all granting programs (application process, facilitating adjudications, follow up with applicants, reporting and follow-up as necessary).

Financial

Day to day bookkeeping, including but not limited to:
Accounts receivables & payables (payments processed bi-weekly)
Pay out scholarships, grants and vouchers
Split shared invoices
Process donations and issue charitable tax receipts in a timely manner
Process fund holders granting and transfers to capital
Prepare banking documentation as required
Prepare monthly and quarterly investment reports
File all Director changes with government as appropriate (ie. Societies Act & CRA)
Manage minute book and society filings including the annual report. Update register of directors and file documents appropriately
Assist with year end tasks and audit preparation

Administrative

Update database records and their respective affiliations as appropriate
Maintain up to date mailing lists in database and E-newsletter
Generate reports from database as needed or as requested by ED
Maintain updated fund agreement binders and database is updated accordingly
Assist with general office duties: processing mail, ordering office supplies, filing, answering the office phone, etc.

Other:

Assist with marketing and event planning as needed
Other duties as assigned

Qualifications

1-2 years of experience with basic bookkeeping for an organization (ideally a non profit or charity) including a strong understanding of accounts payables/receivables
Excellent attention to detail, strong communication and interpersonal skills
Able to work independently and as part of a small but dynamic team
Able to learn new software for donor database, accounting tasks, office administration.

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More about this job

Responsibilities

Coordinate the foundation’s grant programs, including applications, adjudications, applicant follow-up, and reporting. Handle bookkeeping and financial administration, maintain databases and records, support office operations, and assist with marketing and event planning.

Requirements

Requires 1–2 years of organizational bookkeeping experience, ideally in a nonprofit or charity, and a strong understanding of accounts payable and receivable. Candidates should have excellent attention to detail, strong communication and interpersonal skills, be able to work independently and in a small team, and be willing to learn new software.

Skills

Bookkeeping
Accounts Payable
Accounts Receivable
Grant Administration
Financial Reporting
Database Management
Attention To Detail
Communication
Interpersonal Skills
Multitasking
Organization
Independent Work
Teamwork
Software Adaptability
Event Planning

Visa sponsorship

Not detected in the job text

Keywords

Foundant Community Suite
Grant Administration
Grant Applications
Adjudication
Applicant Follow-Up
Bookkeeping
Accounts Payable
Accounts Receivable
Scholarships
Grants
Vouchers
Donations
Charitable Tax Receipts
Fund Transfers
Investment Reports
Societies Act
Canada Revenue Agency
Minute Book
Society Filings
Annual Report
Audit Preparation
Database Management
Mailing Lists
E-Newsletter
Fund Agreements
Office Administration
Customer Service
Marketing
Event Planning

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