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Abbott Laboratories

Facilities Administrator - Mississauga, Ontario

Mississauga, ON, Canada

$63,750 to $93,500 CAD / year · Full-time

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Job details

Pay: $63,750 to $93,500 CAD / year
Job type: Full-time
Experience: 5+ years of experience in a similar position;
Posting language: English
Posted: Nov 6, 2026

Original job description

About Abbott

Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology.

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You will have access to:

Career development with an international company where you can grow the career you dream of.
A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

This position works out of our Mississauga, Ontario and requires on‑site presence five (5) days per week.

What You’ll Do

The Facilities Administrator will work closely with the Area Facilities Manager to support all facilities activities. The Administrator will be the first point of contact for internal and external customers seeking support and information from the Facilities organization of the 6925 Century Ave. Mississauga site. The Facilities Administrator will provide administrative support to the Area Facilities Manager.

Additionally, the Facilities Administrator under the supervision of the Area Facilities Manager, will manage all outside contractors in support of the Facilities Department, including maintaining records and contracts, coordinating project activities, and providing scheduling support.

Assist the Area Facilities Manager in all aspects of project implementation as needed.
Support the Area Facilities Manager with external contracts as needed.
Support and provide strong administrative support to the Area Facilities Manager
Represent the Facilities Department in inter-departmental meetings to support and facilitate communication and action between departments.
Coordinate all Facilities activities, work direction, and support systems.
Supervise and train facilities employees (if applicable) and contractors as needed.
Independently maintain and update administrative policies and processes.
Manage all work requests, assigning work orders, and providing the overall system administration.
Managing building and equipment maintenance schedules
Responding to urgent maintenance calls
Prepare for emergencies by creating building evacuation and other action plans (employee training, annual fire drill, etc.)
Oversee the first aid training for the building employees.
Managing equipment and supply needs, including furniture, telecommunications, kitchen appliances, office equipment and supplies
Liaising with vendors and suppliers on behalf of Area Facilities Manager
Reporting to the Area Facilities Manager on a regular basis
Supervising cleaning crews and maintenance workers
Documenting processes and keeping maintenance records
Monitoring maintenance budget spending
Plan, organize, coordinate, and direct special events.
Determine staffing needs for special events. Authorize or secure additional staff as required.
In conjunction with local HR manage the employee access cards (new hires, termination, temp. cards, building maintenance cards, etc.)
In conjunction with local HR, manages the security cameras.
Responsible for maintaining facilities certifications
Distribution of daily mail and deliveries to building employees
Experience working with various couriers such as Purolator, FedEx DHL, UPS, Canada Post
Responsible for purchasing office supplies, paper for printers and other facilities purchases as required.
Organize delivery and pickup for archive boxes
Manage and oversee the Recycling program and Confidential Document destruction.

Required Qualifications

College Diploma
Good knowledge of the Microsoft Office suite.
Ability to solve problems and work independently.
5+ years of experience in a similar position;
Excellent sense of organization and accountability: you will bring files to a successful conclusion with rigor.

Preferred Qualifications

Knowledge of SAP

The annual base salary for this position ranges from $63,750 to $93,500 CAD. The salary range provided applies to Canada only and does not apply to any other locations outside of Canada.

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal.

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More about this job

Responsibilities

The Facilities Administrator supports the Area Facilities Manager by coordinating daily facility operations, managing external contractors, and overseeing building maintenance and supply needs. They also act as the primary point of contact for internal and external stakeholders while ensuring compliance with administrative policies and safety protocols.

Requirements

Candidates must possess a college diploma and at least 5 years of experience in a similar role. Proficiency in Microsoft Office is required, with knowledge of SAP considered a preferred qualification.

Skills

Facilities management
Administrative support
Contract management
Project implementation
Vendor management
Budget monitoring
Microsoft Office
SAP
Problem solving
Communication
Scheduling
Security management
First aid coordination
Inventory management
Logistics coordination

Benefits

Career development
Global company opportunities

Visa sponsorship

Not detected in the job text

Keywords

Facilities Administrator
Healthcare
Contract Management
Vendor Relations
Project Implementation
Microsoft Office
SAP
Maintenance Scheduling
Budgeting
Security Systems
First Aid
Logistics
Courier Management
Recycling Program
Administrative Support
Building Maintenance
Inventory Control
Event Planning
Compliance
Operations

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