Office administrator jobs in Canada

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Added 22 days ago
Community Liaison Officer, Kugluktuk
B2GOLD
Cambridge Bay, NU
Reporting to the Supervisor, Community Relations, this position will be an in-office position based in Kugluktuk, Nunavut
Added 22 days ago
SC
Technicien(ne) en administration - Administrative Technician
Shriners Children's
Montreal, QC · Shriners Children's - Quebec
- Full-time
Quart de travail : Jour, de 8 h 30 à 16 h 30
Added 22 days ago
WR
Office Manager – Wholesale Distribution
Wealthy Recruiting
Montreal, QC
- Full-time
This role requires someone who is more than simply an administrator. The company is looking for a high-caliber, dependable individual who can take ownership of the office, earn the trust of…
Added 22 days ago
ME
Office Coordinator - Etobicoke
META Employment Services
Toronto, ON · Etobicoke, Ontario
- Contract
META Employment Services is seeking an organized, client-focused Office Coordinator to support day-to-day operations at our Etobicoke location. This hands-on role is responsible for…
Added 22 days ago
CP
Office Administrator
Charlotte Products Ltd.
Peterborough, ON
- Full-time
Join Charlotte Products as an Office Administrator
Added 22 days ago
A
Office Manager/ Executive Assistant - Montreal
AMI
Montreal, QC
- Full-time
AMI Labs is a frontier AI research startup building world models, with teams across four global locations. Our Montreal office has grown to the point where it needs someone dedicated to…
Added 22 days ago
TA
Office Administrator at The Armour Group Limited
The Armour Group Limited
Dartmouth, NS
- Full-time
…a skilled professional team, Armour is presently seeking an Office Administrator to join the growing team at our Dartmouth, Nova Scotia…
Added 22 days ago
Office Administrator (PWLDV)
Connecting Care (2000) Inc.
Drayton Valley, AB
The Office Administrator will model a healthy Community culture in accordance with the Mission, Vision, and Core Values. As a key leader, the Office Administrator supports and reinforces…
Added 22 days ago
RP
Office Administrator
Roylo Partners
Vancouver, BC
- Full-time
A productive office depends on reliable organisation, accurate information, and someone who can keep everyday tasks under control. We're looking for an Office Administrator in Vancouver, BC…
Added 22 days ago
SH
Front Office Manager | Full-time | Fairfield Kanata
Silver Hotel Group
Ottawa, ON
- Full-time
Fairfield Inn & Suites Ottawa Kanata has an existing full-time vacancy for a Front Office Manager. The Front Office Manager is to take its Rooms operations to a whole new level. The…
Added 22 days ago
SO
Junior Office Administrator - Part Time Contract
Spirit Omega Inc.
Calgary, AB
- Part-time
- Contract
Schedule: 2–3 days per week (8:00 AM – 4:30 PM)
Added 22 days ago
ZI
Office Coordinator
ZenaTech Inc.
Vancouver, BC
- $65,000 to $75,000 CAD / year
- Full-time
The Office Coordinator supports the day-to-day administration and operation of the Vancouver office. Serving as the primary reception and check-in contact, this role helps create a…
Added 22 days ago
ZI
Office Coordinator
ZenaTech Inc.
Vancouver, BC
- $65,000 to $75,000 CAD / year
- Full-time
…operational readiness of Zena Studios' separate studio and office location. Working independently on site and in close coordination with the Project Admin Manager / Office Manager, this…
Added 22 days ago
KD
Office Manager & Executive Assistant
Kelly Deck Design
Vancouver, BC
- Full-time
The studio is in a period of strong growth, both at home and abroad. We are looking for a personable, organized and proactive Office Manager & Executive Assistant to join our team.
Added 22 days ago
RI
Office Manager
Recruiting in Motion
Woodbridge, ON
- $50,000 to $60,000 CAD / year
- Full-time
Job Title: Office Manager / Front Desk Administrator
Added 22 days ago
O
Facilities and Administrative Coordinator
OPTrust
Toronto, ON
- Full-time
Added 22 days ago
D
Administrative Coordinator
Desjardins
Calgary, AB
- Full-time
…client requests, new business tracking, and assisting with the office oversight. Most importantly, somebody who is willing to go the extra mile for the company and the client, taking pride…
Added 22 days ago
AI
Bookkeeper and Office Administrator
Avenir IT Inc.
Winnipeg, MB
- Full-time
Must be based in Winnipeg, Manitoba
Added 22 days ago
TP
Office Coordinator
The Pod Group
Burlington, ON
- $45,000 to $55,000 CAD / year
- Full-time
Must have a personal vehicle and be able to travel to field locations in Southern Ontario as needed
Added 22 days ago
D
Office Manager
Dexterra
Mississauga, ON
- $60,000 to $62,000 CAD / year
- Full-time
Reporting directly to the Regional Operations Director (ROD) or delegate, the Office Manager plans, organizes and evaluates the operation of financial and accounting departments alongside…
Added 22 days ago
C
Office Manager / Personal Assistant
Centro.team
Montreal, QC
- Full-time
Assist with office operations and coordinate external service providers when required.
Added 23 days ago
SH
Office Coordinator (w/ health care background)
Senior Helpers of White Rock, BC, Canada
Surrey, BC
- Full-time
…friendly, organized, dependable, and detail-oriented Admin & Office Assistant to support our growing team and help keep our office operations running…
Added 23 days ago
S
Administrative Coordinator - Student Services - Temporary Full-Time 2026-18633 (2026-18633)
Sunnybrook
Toronto, ON
- Full-time
Advanced computer skills in MS Office, particularly Excel and Access
Added 23 days ago
LH
Medical Office Administrator
Lifemark Health Group
Calgary, AB
- Full-time
Medical Office Administrator - Lifemark Health Group
Added 24 days ago
SB
Office Administrator: OakVille
Sky Building Restoration
Oakville, ON
- Full-time
We are seeking a highly organized, proactive, and detail-oriented Office Administrator to support our daily operations and ensure the smooth functioning of our office. The successful…

ACA Construction Inc.

Office Administrator / Bookkeeper / HR Administrator

Montreal, QC, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Apr 13, 2027
Education: Master’s degree
Posting language: English · French
Posted: Oct 15, 2026

Original job description

English section of this bilingual listing.

ENGLISH VERSION

ACA Construction Inc. provides general contracting, interior renovation, paving, landscaping and exterior construction services. We are committed to quality workmanship, reliable service and practical solutions tailored to our clients’ needs.

Learn more: https://www.acagroup.ca/

About the Role

We are seeking an organized, self-motivated and detail-oriented individual to support daily office administration, bookkeeping, accounting, human resources, payroll and compliance activities. The successful candidate will help maintain accurate financial and employee records and ensure administrative processes run smoothly.

Fluency in both French and English, written and spoken, is mandatory. This requirement reflects the responsibilities of the role, including communicating with clients, suppliers, subcontractors and business partners in both languages.

Key Responsibilities

Office Administration

Manage phone calls, emails, general inquiries and correspondence.
Assist employees, clients, suppliers and visitors in French and English.
Prepare and update letters, reports, forms, spreadsheets and other documents.
Maintain organized physical and electronic files and coordinate meetings and appointments.
Manage office supplies and provide administrative support to management and project teams.

Bookkeeping and Accounting Support

Assist with day-to-day bookkeeping and accounting activities.
Process and organize invoices, receipts, expenses and supporting documents.
Track accounts payable and receivable, payments and outstanding balances.
Prepare customer invoices and communicate with clients, suppliers and subcontractors regarding invoices and payments.
Track expenses and assist with bank and credit card reconciliations.
Collect and verify timesheets and information required for payroll.
Maintain accurate financial records and assist with project cost tracking and financial reporting.

Human Resources Administration

Coordinate employee onboarding and offboarding and prepare the required documentation.
Maintain complete, accurate and confidential employee records.
Track working hours, absences, vacation and attendance.
Maintain training, certification, licence and qualification records.
Prepare employment letters, forms, policies and other HR documents.
Support recruitment, job postings, candidate communication and interview scheduling.
Respond to general employee inquiries and assist management with internal policies and applicable requirements.

Construction Documentation, Health & Safety and Compliance

Maintain training, health and safety and compliance records.
Prepare documents required for inspections, meetings and audits.
Organize insurance, workplace injury coverage, licence and other applicable regulatory records.
Monitor expiry dates for insurance, certifications, licences and required documents.
Maintain complete and accessible administrative records for general contracting, renovation, paving and exterior construction projects.

Qualifications and Requirements

Fluency in both French and English, written and spoken, is mandatory.
Two years of experience in administration, bookkeeping, accounting, HR or a similar role is an asset.
Experience in construction, renovation or paving is an asset.
Basic knowledge of accounts payable, accounts receivable and bookkeeping principles.
Familiarity with payroll, employee records and HR processes.
Proficiency in Microsoft Office, particularly Excel, Word and Outlook.
Experience with accounting, payroll or management software is an asset.
Strong organizational skills, attention to detail and the ability to manage competing priorities.
Self-motivated, reliable, proactive, communicative and able to meet deadlines.
Ability to handle confidential financial and personal information with discretion.

Why Join ACA Construction Inc.?

Join a company working across general contracting, interior renovation, paving and exterior construction. This versatile role offers the opportunity to contribute to daily operations and develop skills in administration, accounting, HR and document management. We value professionalism, accountability, teamwork and initiative.

How to Apply

Please send your résumé and a 1–2 minute introductory video to info@acapavage.com.

In your video:

Introduce yourself in both French and English.
Briefly describe your relevant experience.
Explain why you are interested in the position and what you would bring to our team.

We thank all applicants for their interest. Only candidates selected for an interview will be contacted.

We look forward to welcoming you to the ACA team!

Read the full bilingual original

Adjoint(e) administratif(ve), RH et tenue de livres / Office, HR & Bookkeeping Administrator

VERSION FRANÇAISE

À propos de l’entreprise

ACA Construction Inc. offre des services d’entrepreneuriat général, de rénovation intérieure, de pavage, d’aménagement paysager et de construction extérieure. Nous nous engageons à fournir un travail de qualité, un service fiable et des solutions adaptées aux besoins de nos clients.

Pour en savoir plus : https://www.acagroup.ca/

À propos du poste

Nous recherchons une personne organisée, autonome et soucieuse du détail pour soutenir nos activités quotidiennes en administration de bureau, tenue de livres, comptabilité, ressources humaines, paie et conformité. La personne retenue contribuera à la gestion des dossiers financiers et des employés ainsi qu’au bon fonctionnement des processus administratifs.

La maîtrise du français et de l’anglais, à l’oral comme à l’écrit, est obligatoire. Cette exigence est liée aux responsabilités du poste, notamment les communications avec les clients, fournisseurs, sous-traitants et partenaires d’affaires dans les deux langues.

Principales responsabilités

Administration de bureau

Gérer les appels, courriels, demandes générales et la correspondance.
Accueillir et servir les employés, clients, fournisseurs et visiteurs en français et en anglais.
Préparer et mettre à jour les lettres, rapports, formulaires, feuilles de calcul et autres documents.
Organiser les dossiers physiques et électroniques, les réunions et les rendez-vous.
Gérer les fournitures de bureau et soutenir la direction et les équipes de projet dans leurs tâches administratives.

Tenue de livres et soutien comptable

Participer aux activités quotidiennes de tenue de livres et de comptabilité.
Traiter et classer les factures, reçus, dépenses et pièces justificatives.
Assurer le suivi des comptes fournisseurs et clients, des paiements et des sommes impayées.
Préparer les factures clients et communiquer avec les clients, fournisseurs et sous-traitants au sujet des factures et paiements.
Effectuer le suivi des dépenses et participer aux rapprochements bancaires et des cartes de crédit.
Recueillir et vérifier les feuilles de temps et les renseignements nécessaires à la paie.
Maintenir des dossiers financiers exacts et contribuer au suivi des coûts des projets et à la préparation de rapports.

Administration des ressources humaines

Coordonner l’accueil et le départ des employés et préparer les documents requis.
Maintenir des dossiers du personnel complets, exacts et confidentiels.
Assurer le suivi des heures travaillées, des absences, des vacances et des présences.
Tenir à jour les dossiers de formation, de certifications, de permis et de qualifications.
Préparer les lettres d’emploi, formulaires, politiques et autres documents RH.
Soutenir le recrutement, la publication des offres, la communication avec les candidats et la planification des entrevues.
Répondre aux questions générales des employés et soutenir la direction dans l’application des politiques internes et des exigences applicables.

Documentation de construction, santé et sécurité et conformité

Maintenir les dossiers de formation, de santé et sécurité et de conformité.
Préparer les documents nécessaires aux inspections, réunions et audits.
Organiser les dossiers d’assurance, de couverture des accidents du travail, de licences et autres documents réglementaires applicables.
Surveiller les dates d’expiration des assurances, certifications, permis et documents requis.
Recueillir et transmettre les documents demandés par les clients, entrepreneurs généraux, sous-traitants et partenaires.
Maintenir des dossiers administratifs complets et accessibles pour les projets d’entrepreneuriat général, de rénovation, de pavage et de construction extérieure.

Qualifications et exigences

Maîtrise obligatoire du français et de l’anglais, à l’oral comme à l’écrit.
Deux ans d’expérience en administration, tenue de livres, comptabilité, ressources humaines ou dans un poste similaire constituent un atout.
Une expérience dans la construction, la rénovation ou le pavage constitue un atout.
Connaissance de base des comptes fournisseurs, des comptes clients et des principes de tenue de livres.
Familiarité avec la paie, les dossiers des employés et les processus RH.
Bonne maîtrise de Microsoft Office, particulièrement Excel, Word et Outlook.
Une expérience avec des logiciels comptables, de paie ou de gestion constitue un atout.
Excellentes aptitudes organisationnelles, souci du détail et capacité à gérer plusieurs priorités.
Autonomie, initiative, fiabilité, bonnes aptitudes en communication et respect des échéances.
Capacité à traiter des renseignements financiers et personnels confidentiels avec discrétion.

Pourquoi vous joindre à ACA Construction Inc.?

Joignez-vous à une entreprise active dans l’entrepreneuriat général, la rénovation intérieure, le pavage et la construction extérieure. Ce poste polyvalent offre l’occasion de contribuer aux opérations quotidiennes et de développer vos compétences en administration, comptabilité, ressources humaines et gestion documentaire. Nous valorisons le professionnalisme, la responsabilité, l’esprit d’équipe et l’initiative.

Comment postuler

Envoyez votre CV et une vidéo de présentation de 1 à 2 minutes à info@acapavage.com.

Dans votre vidéo :

Présentez-vous en français et en anglais.
Décrivez brièvement votre expérience pertinente.
Expliquez pourquoi ce poste vous intéresse et ce que vous pourriez apporter à notre équipe.

Vous pouvez transmettre votre vidéo sous forme de lien YouTube, Google Drive ou OneDrive.

Nous remercions toutes les personnes candidates de leur intérêt. Seules les personnes retenues pour une entrevue seront contactées.

Au plaisir de vous accueillir au sein de l’équipe ACA!

ENGLISH VERSION

About the Company

Learn more: https://www.acagroup.ca/

About the Role

Key Responsibilities

Office Administration

Manage phone calls, emails, general inquiries and correspondence.
Assist employees, clients, suppliers and visitors in French and English.
Prepare and update letters, reports, forms, spreadsheets and other documents.
Maintain organized physical and electronic files and coordinate meetings and appointments.
Manage office supplies and provide administrative support to management and project teams.

Bookkeeping and Accounting Support

Assist with day-to-day bookkeeping and accounting activities.
Process and organize invoices, receipts, expenses and supporting documents.
Track accounts payable and receivable, payments and outstanding balances.
Prepare customer invoices and communicate with clients, suppliers and subcontractors regarding invoices and payments.
Track expenses and assist with bank and credit card reconciliations.
Collect and verify timesheets and information required for payroll.
Maintain accurate financial records and assist with project cost tracking and financial reporting.

Human Resources Administration

Coordinate employee onboarding and offboarding and prepare the required documentation.
Maintain complete, accurate and confidential employee records.
Track working hours, absences, vacation and attendance.
Maintain training, certification, licence and qualification records.
Prepare employment letters, forms, policies and other HR documents.
Support recruitment, job postings, candidate communication and interview scheduling.
Respond to general employee inquiries and assist management with internal policies and applicable requirements.

Construction Documentation, Health & Safety and Compliance

Maintain training, health and safety and compliance records.
Prepare documents required for inspections, meetings and audits.
Organize insurance, workplace injury coverage, licence and other applicable regulatory records.
Monitor expiry dates for insurance, certifications, licences and required documents.
Collect and submit documents requested by clients, general contractors, subcontractors and business partners.
Maintain complete and accessible administrative records for general contracting, renovation, paving and exterior construction projects.

Qualifications and Requirements

Fluency in both French and English, written and spoken, is mandatory.
Two years of experience in administration, bookkeeping, accounting, HR or a similar role is an asset.
Experience in construction, renovation or paving is an asset.
Basic knowledge of accounts payable, accounts receivable and bookkeeping principles.
Familiarity with payroll, employee records and HR processes.
Proficiency in Microsoft Office, particularly Excel, Word and Outlook.
Experience with accounting, payroll or management software is an asset.
Strong organizational skills, attention to detail and the ability to manage competing priorities.
Self-motivated, reliable, proactive, communicative and able to meet deadlines.
Ability to handle confidential financial and personal information with discretion.

Why Join ACA Construction Inc.?

How to Apply

Please send your résumé and a 1–2 minute introductory video to info@acapavage.com.

In your video:

Introduce yourself in both French and English.
Briefly describe your relevant experience.
Explain why you are interested in the position and what you would bring to our team.

You may submit your video as a YouTube, Google Drive or OneDrive link.

We thank all applicants for their interest. Only candidates selected for an interview will be contacted.

We look forward to welcoming you to the ACA team!

Apply on LinkedIn About employer

More about this job

Responsibilities

Manage office administration, bookkeeping, invoicing, expense tracking, payroll information, and financial records. Coordinate HR documentation and recruitment, and maintain construction, health and safety, insurance, licensing, and compliance records.

Requirements

Fluency in written and spoken French and English is mandatory, along with basic knowledge of bookkeeping, accounts payable and receivable, payroll, and HR processes. Strong Microsoft Office skills, organization, attention to detail, discretion, reliability, and the ability to manage competing priorities are required; two years of relevant experience and construction-sector experience are assets.

Skills

Office Administration
Bookkeeping
Accounting Support
Accounts Payable
Accounts Receivable
Payroll Administration
Human Resources Administration
Employee Records Management
Recruitment Coordination
Microsoft Excel
Microsoft Word
Microsoft Outlook
Financial Recordkeeping
Document Management
Health and Safety Compliance
Bilingual Communication

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Bookkeeping
Accounting
Accounts Payable
Accounts Receivable
Invoicing
Expense Tracking
Bank Reconciliation
Credit Card Reconciliation
Payroll
Timesheets
Human Resources
Employee Onboarding
Employee Offboarding
Recruitment
Microsoft Office
Microsoft Excel
Microsoft Word
Microsoft Outlook
Financial Reporting
Project Cost Tracking
Document Management
Health and Safety
Compliance
Insurance Records
Licensing
Construction
Renovation
Paving
French-English Bilingual

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Office administrator jobs in Canada

Community Liaison Officer, Kugluktuk

Technicien(ne) en administration - Administrative Technician

Office Manager – Wholesale Distribution

Office Coordinator - Etobicoke