Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 27, 2026

Hiring at a glance

View jobs

Open jobs: 7,837
Employers: 3,594

Advertised starting pay

Average starting payCAD / hour: $31.15Across 959 listings
Average starting payCAD / year: $71,242Across 590 listings
Average starting payUSD / year: $73,007Across 21 listings
Average starting payCAD / month: $4,934Across 19 listings
Average starting payUSD / hour: $24.36Across 15 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%63 listings
Hybrid: 13%1,031 listings
On-site: 85%6,693 listings

Not specified: 1% (50 listings)

Employers hiring include Canada Post - Postes Canada (381), HealthCareersInSask.ca (148), Chartwell (65).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 5 days ago
H
Reception & Office Assistant
HealthCareersInSask.ca
Prince Albert, SK
- Part-time
Added 5 days ago
Medical Office Assistant
HealthCareersInSask.ca
Regina, SK
Added 5 days ago
S
Medical Administrative Assistant - Department of Psychiatry - Regular Full-Time - 2026-18979 (2026-18979)
Sunnybrook
Toronto, ON
- Full-time
Added 5 days ago
Administrative Secretary 3
Winnipeg Regional Health Authority
Winnipeg, MB
Added 5 days ago
Unit Clerk - Ambulatory Care
Winnipeg Regional Health Authority
Winnipeg, MB
Added 5 days ago
R|
Fellowship and Bursary Administrative Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Contract
Added 5 days ago
NY
Admin Assistant, Program Adult Mental Health, FT (J1026-0440)
North York General Hospital
Toronto, ON
- Full-time
Added 5 days ago
SR
Executive Assistant
Swim Recruiting
Vancouver, BC
- $60,000 to $90,000 CAD / year
- Full-time
Added 5 days ago
SJ
Patient Care Unit Clerk
St. Joseph's Healthcare Hamilton
Hamilton, ON · Stoney Creek, NB · King Campus
- Part-time
Added 5 days ago
Medical Secretary
Health Sciences North
Sudbury, ON
Added 5 days ago
Administrative Secretary
Health Sciences North
Sudbury, ON
Added 5 days ago
Administrative Secretary
Health Sciences North
Sudbury, ON
Added 5 days ago
Admitting Clerk
Health Sciences North
Sudbury, ON
Added 5 days ago
Admitting Clerk
Health Sciences North
Sudbury, ON
Added 5 days ago
Admitting Clerk
Health Sciences North
Sudbury, ON
Added 5 days ago
Medical Secretary
Health Sciences North
Sudbury, ON
Added 5 days ago
HH
Executive Assistant
Hamilton Health Sciences
Hamilton, ON
- Full-time
Added 5 days ago
HH
Medical Secretary
Hamilton Health Sciences
Hamilton, ON
- Full-time
Added 5 days ago
CE
Investment Appraisal & Portfolio Management Analyst
Cenovus Energy
Calgary, AB
- Full-time
Added 5 days ago
OI
Office Assistant
Okanagan Indian Band
Armstrong, BC
- Internship
Added 5 days ago
HP
Executive Assistant
Hariri Pontarini Architects
Toronto, ON
- Full-time
Added 5 days ago
L
Supply Chain Project Manager | Contract until October 2027
lululemon
Vancouver, BC
- Full-time
Added 5 days ago
S
Executive Assistant
SaskCulture
Saskatoon, SK
- Full-time
Added 5 days ago
GD
Receptionist
George Derby Care Society
Burnaby, BC
- Up to $29.24 CAD / hour
Added 5 days ago
Workforce Management Analyst
Metergy Solutions
Toronto, ON

Accelerator Centre

Office Manager

Waterloo, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Apr 19, 2027
Posting language: English
Posted: Oct 21, 2026

Original job description

The Accelerator Centre (AC) is seeking a highly organized, service-oriented and proactive Office Manager to oversee the day-to-day operations of our facilities, coworking spaces, meeting room rentals and front desk services, while providing executive administrative support to our leadership team.

As the primary point of contact for members and visitors, the Office Manager plays a central role in creating a welcoming, professional and inclusive environment where entrepreneurs can thrive.

Reporting to the Chief Operating Officer (COO), the Office Manager takes ownership of facilities operations, tenant relationships, workspace administration, vendor coordination, operational processes and day-to-day expense management. The role also provides administrative and executive support to the CEO and COO.

KEY RESPONSIBILITIES

Facilities & Coworking

Oversee daily facilities operations, maintenance and overall presentation of spaces, ensuring a safe, clean, functional and welcoming environment.
Manage the front desk and serve as the first point of contact for visitors, clients, partners and other guests entering facilities.
Manage incoming coworking inquiries, tours, agreements, onboarding, renewals, workspace changes and offboarding.
Manage meeting room and shared workspace rental operations, ensuring an efficient booking process and exceptional client experience
Coordinate events that support an active AC coworking community
Maintain accurate tenant and membership information in HubSpot and other relevant systems.
Coordinate with Finance on rental invoicing, payment follow-up and account administration.
Manage day-to-day facilities and coworking expenditures within approved budgets and spending authorities.
Responsibility for procurement and asset tracking of all facility capital assets, including office furniture, staff and building hardware, and IT assets
Managing physical and cyber security services, including providing after-hours responses to facility emergencies as required
Coordinate routine maintenance, repairs, cleaning, inspections and preventative maintenance activities.
Manage relationships with facilities vendors, contractors and service providers, including coordinating work, monitoring service quality and addressing performance issues.
Coordinate building access, security services, keys, access cards and related procedures.
Manage office supplies, inventory, purchasing and replenishment to ensure efficient use of resources.
Coordinate workplace health and safety activities, including inspections, emergency preparedness, fire drills and first aid supplies.
Coordinate larger maintenance and facilities improvement projects in collaboration with AC leadership.
Keep up to date with the startup resources the AC has to offer to be able to properly facilitate them with co-working members

Executive Assistance

Provide professional administrative and executive support to the CEO and COO, ensuring efficient coordination of schedules, meetings and day-to-day executive activities.
Support our governance processes, assisting with Board admin tasks including coordinating signatures, booking board meetings, arranging catering, and circulating minutes.
Manage executive calendars, including scheduling meetings, coordinating availability and triaging appointment requests from internal and external stakeholders.
Coordinate travel arrangements, including transportation, accommodations and itineraries.
Manage executive communications and sensitive information with professionalism, discretion and confidentiality.
Assist with special projects, administrative requests and other executive priorities as required.

QUALIFICATIONS & EXPERIENCE

Required

Minimum of three years of relevant experience
Demonstrated experience coordinating office operations, vendors, service providers and administrative processes.
Strong executive administrative skills, including calendar management, meeting coordination and handling confidential information.
Exceptional customer service and relationship management skills, with a commitment to creating positive experiences for clients, tenants and visitors.
Experience monitoring budgets, tracking expenses, coordinating purchasing or managing operational financial records.
Strong problem-solving skills, sound judgment and a proactive approach to identifying and resolving issues.
Excellent written and verbal communication skills, with the ability to interact professionally with a wide range of stakeholders.
Willingness and ability to perform hands-on facilities tasks, including setting up meeting rooms, moving furniture and coordinating workspace changes.
Ability to lift up to 50 pounds, with reasonable accommodation where required.

Preferred

Experience working in a coworking space, innovation hub, incubator, commercial office environment or similar setting.
Familiarity with startups, entrepreneurship and the Waterloo Region innovation ecosystem.
Experience using HubSpot or another CRM platform.
Knowledge of workplace health and safety practices and basic facilities management procedures.

Apply About employer

More about this job

Responsibilities

Oversee facilities, coworking operations, front desk services, meeting room rentals, tenant relationships, vendors, workplace safety, and day-to-day expenses. Provide executive and governance support to the CEO and COO, including calendar and travel coordination, meeting administration, and handling sensitive communications.

Requirements

Requires at least three years of relevant experience, including office operations, vendor coordination, executive administration, customer service, and expense or budget tracking. Candidates should have strong communication and problem-solving skills and be able to perform hands-on facilities tasks, including lifting up to 50 pounds; coworking, startup, HubSpot, and workplace safety experience are preferred.

Skills

Facilities Management
Office Operations
Executive Administration
Calendar Management
Meeting Coordination
Vendor Management
Customer Service
Relationship Management
Budget Monitoring
Expense Tracking
Procurement
HubSpot
Workspace Administration
Workplace Health And Safety
Problem-Solving
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Facilities Operations
Coworking
Office Management
Front Desk Services
Meeting Room Rentals
Tenant Relationships
Vendor Coordination
Executive Support
Board Administration
Calendar Management
Travel Arrangements
Budget Management
Expense Tracking
Procurement
Asset Tracking
HubSpot
Customer Service
Workspace Administration
Building Access
Physical Security
Cybersecurity
Workplace Health And Safety
Emergency Preparedness
Preventative Maintenance
Startup Ecosystem
Innovation Hub

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