Office administrator jobs in Canada (1,436 jobs)

Find office administrator jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 9, 2026

Hiring at a glance

View jobs

Open jobs: 1,436
Employers: 1,036

Advertised starting pay

Average starting payCAD / hour: $31.64Across 279 listings
Average starting payCAD / year: $63,625Across 146 listings
Average starting payCAD / month: $4,710Across 10 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%5 listings
Hybrid: 10%139 listings
On-site: 90%1,287 listings

Not specified: <1% (5 listings)

Employers hiring include 123Dentist (32), Brandt Group of Companies (18), Quantum Management Services Ltd. (17).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office administrator jobs in Canada

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Added 17 days ago
A
Office Administrator
Altis
Mississauga, ON
- Contract
We are seeking a confident, proactive, and highly organized Leasing and Office Administrator to provide commercial leasing, property administration, accounting, and general office support…
Added 17 days ago
HE
Office Administrator (Maternity Leave Contract)
Harbourside Engineering Group
Dartmouth, NS
- Full-time
Position: Office Administrator (Maternity Leave Term - Minimum 1 Year)
Added 17 days ago
CI
Test Administrator (Psychological Assessments)
Calian in Space & Technology
Kitchener, ON
- Temporary
Added 18 days ago
TO
office administrator
Timmins Overhead Doors
Timmins, ON
- Full-time
Added 18 days ago
EV
Administrative Coordinator
Ending Violence Association of BC
Vancouver, BC
- Full-time
Added 18 days ago
SC
Bookkeeper/Office Manager (Client Site)
Stern Cohen LLP
Toronto, ON · Scarborough, Ontario
- Full-time
Stern Cohen is recruiting a Bookkeeper/Office Manager for a client in the fasteners and construction supplies industries in Scarborough, Ontario.
Added 18 days ago
Office Coordinator (18 month FTC)
Hologic
Mississauga, ON
The Office Coordinator supports the office team and commercial sales organization across multiple divisions within Hologic Canada. This role is responsible for supporting site leadership,…
Added 18 days ago
CH
Medical Office Administrator (part-time)
CBI Health
Calgary, AB
- Part-time
Part-time Medical Office Administrator - Momentum Health Westbrook
Added 18 days ago
B
Baffinland Community Liaison Officer (BCLO) & Training Officer
Baffinland
Clyde River, NU
- Full-time
Added 18 days ago
AT
Office Administrator
AMACO TRAFFIC MANAGEMENT
New Westminster, BC
- Full-time
Added 18 days ago
Office Administrator
The Armour Group Limited
Dartmouth, NS
Added 18 days ago
H
Medical Office Administrator
HealthOne
Toronto, ON
- $20 to $23 CAD / hour
Added 18 days ago
CH
Front Office Manager CAN
Concord Hospitality Enterprises
Ottawa, ON
- Full-time
Reporting to the Hotel Manager, The Front Office Manager is responsible for delivering exceptional guest experiences, achieving departmental financial objectives, leading and developing a…
Added 18 days ago
WH
Office Manager & IT Support
Whitetail Homes Group
BC · British Columbia, Canada
- Full-time
You'll own Whitetail's offices and technology: head office, our Langley construction office (run remotely), the systems everyone uses and
Added 18 days ago
P
Office Manager
P&H
Cambridge, ON
- Full-time
Added 18 days ago
BG
Administrateur/Administratrice du bureau / Office Administrator (Val d'Or)
Brandt Group of Companies
Val-d'Or, QC
- Full-time
Added 18 days ago
QM
Medical Office Administrator
Quantum Management Services Ltd.
Vaughan, ON
- $52,000 to $62,000 CAD / year
- Full-time
…personalized care, is growing and needs an experienced Medical Office Administrator. You'll be the welcoming face of the clinic and an ambassador for patients and the…
Added 18 days ago
CI
Test Administrator (Psychological Assessments)
Calian IT & Cyber Solutions
Waterloo, ON
- Temporary
We are looking for a Test Administrator to manage testing for small to medium
Added 18 days ago
AO
Administrative Coordinator
Association of Ontario Land Surveyors
Mississauga, ON
- Full-time
The Office Administrative Coordinator role is the initial point of contact for both members of the Association and the public, ensuring effective communication and interactions and ensuring…
Added 18 days ago
IF
Administrative Analyst 2 (12 Month Contract)
iA Financial Group
Vancouver, BC
- Full-time
Added 18 days ago
AC
Office Manager
Accelerator Centre
Waterloo, ON
- Full-time
The Accelerator Centre (AC) is seeking a highly organized, service-oriented and proactive Office Manager to oversee the day-to-day operations of our facilities, coworking spaces, meeting…
Added 18 days ago
P
Controller and Office Manager
Phantom
Kitchener, ON
- Full-time
Job Description: Controller and Office Manager
Added 18 days ago
IR
Office Administrator
Integrated Resources, Inc ( IRI )
Markham, ON
- Contract
Planning and coordinating all office operations, including on-site interdepartmental support activities.
Added 18 days ago
BC
Loans Administration Officer
Brunswick Credit Union
Saint John, NB
- Full-time
Added 18 days ago
BC
Loans Administration Officer
Brunswick Credit Union
Fredericton, NB
- Full-time

Accelerator Centre

Office Manager

Waterloo, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Apr 19, 2027
Posting language: English
Posted: Oct 21, 2026

Original job description

The Accelerator Centre (AC) is seeking a highly organized, service-oriented and proactive Office Manager to oversee the day-to-day operations of our facilities, coworking spaces, meeting room rentals and front desk services, while providing executive administrative support to our leadership team.

As the primary point of contact for members and visitors, the Office Manager plays a central role in creating a welcoming, professional and inclusive environment where entrepreneurs can thrive.

Reporting to the Chief Operating Officer (COO), the Office Manager takes ownership of facilities operations, tenant relationships, workspace administration, vendor coordination, operational processes and day-to-day expense management. The role also provides administrative and executive support to the CEO and COO.

KEY RESPONSIBILITIES

Facilities & Coworking

Oversee daily facilities operations, maintenance and overall presentation of spaces, ensuring a safe, clean, functional and welcoming environment.
Manage the front desk and serve as the first point of contact for visitors, clients, partners and other guests entering facilities.
Manage incoming coworking inquiries, tours, agreements, onboarding, renewals, workspace changes and offboarding.
Manage meeting room and shared workspace rental operations, ensuring an efficient booking process and exceptional client experience
Coordinate events that support an active AC coworking community
Maintain accurate tenant and membership information in HubSpot and other relevant systems.
Coordinate with Finance on rental invoicing, payment follow-up and account administration.
Manage day-to-day facilities and coworking expenditures within approved budgets and spending authorities.
Responsibility for procurement and asset tracking of all facility capital assets, including office furniture, staff and building hardware, and IT assets
Managing physical and cyber security services, including providing after-hours responses to facility emergencies as required
Coordinate routine maintenance, repairs, cleaning, inspections and preventative maintenance activities.
Manage relationships with facilities vendors, contractors and service providers, including coordinating work, monitoring service quality and addressing performance issues.
Coordinate building access, security services, keys, access cards and related procedures.
Manage office supplies, inventory, purchasing and replenishment to ensure efficient use of resources.
Coordinate workplace health and safety activities, including inspections, emergency preparedness, fire drills and first aid supplies.
Coordinate larger maintenance and facilities improvement projects in collaboration with AC leadership.
Keep up to date with the startup resources the AC has to offer to be able to properly facilitate them with co-working members

Executive Assistance

Provide professional administrative and executive support to the CEO and COO, ensuring efficient coordination of schedules, meetings and day-to-day executive activities.
Support our governance processes, assisting with Board admin tasks including coordinating signatures, booking board meetings, arranging catering, and circulating minutes.
Manage executive calendars, including scheduling meetings, coordinating availability and triaging appointment requests from internal and external stakeholders.
Coordinate travel arrangements, including transportation, accommodations and itineraries.
Manage executive communications and sensitive information with professionalism, discretion and confidentiality.
Assist with special projects, administrative requests and other executive priorities as required.

QUALIFICATIONS & EXPERIENCE

Required

Minimum of three years of relevant experience
Demonstrated experience coordinating office operations, vendors, service providers and administrative processes.
Strong executive administrative skills, including calendar management, meeting coordination and handling confidential information.
Exceptional customer service and relationship management skills, with a commitment to creating positive experiences for clients, tenants and visitors.
Experience monitoring budgets, tracking expenses, coordinating purchasing or managing operational financial records.
Strong problem-solving skills, sound judgment and a proactive approach to identifying and resolving issues.
Excellent written and verbal communication skills, with the ability to interact professionally with a wide range of stakeholders.
Willingness and ability to perform hands-on facilities tasks, including setting up meeting rooms, moving furniture and coordinating workspace changes.
Ability to lift up to 50 pounds, with reasonable accommodation where required.

Preferred

Experience working in a coworking space, innovation hub, incubator, commercial office environment or similar setting.
Familiarity with startups, entrepreneurship and the Waterloo Region innovation ecosystem.
Experience using HubSpot or another CRM platform.
Knowledge of workplace health and safety practices and basic facilities management procedures.

Apply About employer

More about this job

Responsibilities

Oversee facilities, coworking operations, front desk services, meeting room rentals, tenant relationships, vendors, workplace safety, and day-to-day expenses. Provide executive and governance support to the CEO and COO, including calendar and travel coordination, meeting administration, and handling sensitive communications.

Requirements

Requires at least three years of relevant experience, including office operations, vendor coordination, executive administration, customer service, and expense or budget tracking. Candidates should have strong communication and problem-solving skills and be able to perform hands-on facilities tasks, including lifting up to 50 pounds; coworking, startup, HubSpot, and workplace safety experience are preferred.

Skills

Facilities Management
Office Operations
Executive Administration
Calendar Management
Meeting Coordination
Vendor Management
Customer Service
Relationship Management
Budget Monitoring
Expense Tracking
Procurement
HubSpot
Workspace Administration
Workplace Health And Safety
Problem-Solving
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Facilities Operations
Coworking
Office Management
Front Desk Services
Meeting Room Rentals
Tenant Relationships
Vendor Coordination
Executive Support
Board Administration
Calendar Management
Travel Arrangements
Budget Management
Expense Tracking
Procurement
Asset Tracking
HubSpot
Customer Service
Workspace Administration
Building Access
Physical Security
Cybersecurity
Workplace Health And Safety
Emergency Preparedness
Preventative Maintenance
Startup Ecosystem
Innovation Hub

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