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Added 1 day ago
SB
Executive Assistant, Senior Vice President and Chief Operating Officer
South Bow
Calgary, AB · Manulife Place
- Full-time
…administrative and operational support to the Senior Vice President and Chief Operating Officer (SVP & COO). This role is a trusted partner to the executive, helping manage priorities,…
Added 1 day ago
M
Vice President, Bus Fleet Maintenance
Metrolinx
Mississauga, ON
- Full-time
…on planning and project progress timelines to the EVP, Bus, Chief Operating Officer (COO) and Senior Management Team…
Added 1 day ago
SA
Chief Operating Officer
Schroeder Ambulatory Centre
Richmond Hill, ON
- Full-time
Reporting directly to the Chair and Chief Executive Officer, the Chief Operating Officer (COO) will serve as a key member of the executive leadership team and provide the strategic,…
Added 1 day ago
L&
Chief Operating Officer
London & Middlesex Community Housing
London, ON
- Full-time
Reporting to the Chief Executive Officer and serving as a member of the Senior Leadership Team, the Chief Operating Officer (COO) provides strategic and operational leadership across London…
Added 2 days ago
LS
Executive Assistant / Office Coordinator - Permanent - 19575
LRO Staffing
Ottawa, ON
- Contract
The successful candidate will support the Chief Operating Officer (COO), with occasional support to other members of the executive team. The role also encompasses business administration,…
Added 2 days ago
LS
Chief of Staff - Permanent - 19557
LRO Staffing
Toronto, ON
- Full-time
…becoming an AI-native legal technology business, is looking for a Chief of Staff with 4+ years of experience to work as the COO’s right hand. The company has grown fivefold since its pivot…
Added 3 days ago
O
Communications Strategist
OceanMD
Toronto, ON
- Full-time
Reporting to the Senior Director of Business Operations and working closely alongside the Chief Operating Officer, we are hiring a Communications Strategist to shape how OceanMD…
Added 3 days ago
BL
Executive Assistant
BC Legal Management Association
Vancouver, BC
- Other
We are currently recruiting for an Executive Assistant. This position reports directly to the Chief Operating Officer of the firm. Candidates must be able to work well both independently…
Added 3 days ago
BM
General Manager/COO, Brantford Golf & Country Club
BoardRoom magazine
Brantford, ON
- Full-time
…amenities, events, and engagement. The next General Manager / Chief Operating Ofﬁcer (“GM/COO”) will help the Board and membership evaluate opportunities that strengthen member value while…
Added 3 days ago
BL
Administrative and Accounting Assistant
BC Legal Management Association
Victoria, BC
- Other
Added 3 days ago
AC
Office Manager
Accelerator Centre
Waterloo, ON
- Full-time
Reporting to the Chief Operating Officer (COO), the Office Manager takes ownership of facilities operations, tenant relationships, workspace administration, vendor coordination, operational…
Added 3 days ago
GG
Finance Manager
Gold's Gym Calgary
Canada
- $75,000 to $85,000 CAD / year
- Full-time
Support budgeting, forecasting, and variance analysis with the COO and operating departments.
Added 3 days ago
FD
Coordonnateur(trice) des ressources humaines et de l’administration
Fondation du Centre universitaire de santé McGill / McGill University Health Centre Foundation
Montreal, QC
- Full-time
Reporting to the Chief Operating Officer (COO), the Human Resources and Administrative Coordinator supports the Foundation’s human resources practices, governance processes, and day-to-day…
Added 4 days ago
P
Executive Assistant (Chief Operating Officer)
Perennial
Toronto, ON
- Full-time
Position: Executive Assistant to the Chief Operating Officer (COO)
Added 4 days ago
N
Chief of Staff to the CEO (Integrator)
NexScale
Remote, Canada
- Contract
- Remote
…B2B SaaS products, including as founder and CTO of C2RO and Chief Product Officer at Nakisa. At NexScale, she is building an AI-native company with a seasoned, high-ownership team that sets…
Added 4 days ago
SR
Chief Financial Officer
Swim Recruiting
Toronto, ON
- $240,000 to $300,000 CAD / year
- Full-time
Swim Recruiting has been engaged on the search for a new Global Chief Financial Officer whose first priority is capital markets: raising capital for a TSXV growth company and keeping the…
Added 4 days ago
Physician Assistant (PA) / Clinical Assistant (CA)
Winnipeg Regional Health Authority
Winkler, MB
Reports To: Supervising Physician / Chief Operating Officer (COO)
Added 4 days ago
AC
OFFICE MANAGER
Accelerator Centre
Waterloo, ON
- Full-time
Reporting to the Chief Operating Officer (COO), the Office Manager takes ownership of facilities operations, tenant relationships, workspace administration, vendor coordination, operational…
Added 5 days ago
B
Senior Vice President Operations
BoomerangFX
Mississauga, ON
- $250,000 to $275,000 CAD / year
- Full-time
…ownership and direct accountability for revenue, profitability and operating performance. Direct experience operating or scaling a SaaS business with $5 million to $50 million in ARR is…
Added 7 days ago
CA
Senior National Team Manager
Canada Artistic Swimming/Natation Artistique Canada
Canada
- Full-time
Working closely with the Chief Operating Officer (COO), High Performance Manager (HPM), Senior National Team Lead Coach and other members of the High Performance team, the Manager…
Added 8 days ago
Chief Operating Officer - Deer Lodge Health Group
Winnipeg Regional Health Authority
Winnipeg, MB
The Chief Operating Officer (COO) is accountable for leading the Deer Lodge Health Group – Deer Lodge Health Centre, Golden West Centennial Lodge, Middlechurch Home, River Park Gardens -…
Added 8 days ago
TB
Director Supply Chain Management
The Byng Group
Vaughan, ON
- Full-time
Reporting to the Chief Operating Officer, the Director, Supply Chain owns Byng's end-to-end supply chain: procurement, inventory management, warehousing, production support, logistics and…
Added 9 days ago
WH
Head of Procurement and Strategic Sourcing
WELL Health Technologies Corp
Toronto, ON
- Full-time
Reporting to the Chief Operating Officer, we are hiring a Head of Procurement and Strategic Sourcing to build WELL Health’s procurement function from the ground up. You will develop and…
Added 9 days ago
AH
Chief Operating Officer
Axxel HR
Montreal, QC
- Full-time
Our client is seeking an experienced Chief Operating Officer (COO) to lead day-to-day operations and support the organization’s continued growth.
Added 9 days ago
BL
Administrative and Accounting Assistant
BC Legal Management Association
Victoria, BC
- Other

Accelerator Centre

Office Manager

Waterloo, ON, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: Apr 19, 2027
Posting language: English
Posted: Oct 21, 2026

Original job description

The Accelerator Centre (AC) is seeking a highly organized, service-oriented and proactive Office Manager to oversee the day-to-day operations of our facilities, coworking spaces, meeting room rentals and front desk services, while providing executive administrative support to our leadership team.

As the primary point of contact for members and visitors, the Office Manager plays a central role in creating a welcoming, professional and inclusive environment where entrepreneurs can thrive.

Reporting to the Chief Operating Officer (COO), the Office Manager takes ownership of facilities operations, tenant relationships, workspace administration, vendor coordination, operational processes and day-to-day expense management. The role also provides administrative and executive support to the CEO and COO.

KEY RESPONSIBILITIES

Facilities & Coworking

Oversee daily facilities operations, maintenance and overall presentation of spaces, ensuring a safe, clean, functional and welcoming environment.
Manage the front desk and serve as the first point of contact for visitors, clients, partners and other guests entering facilities.
Manage incoming coworking inquiries, tours, agreements, onboarding, renewals, workspace changes and offboarding.
Manage meeting room and shared workspace rental operations, ensuring an efficient booking process and exceptional client experience
Coordinate events that support an active AC coworking community
Maintain accurate tenant and membership information in HubSpot and other relevant systems.
Coordinate with Finance on rental invoicing, payment follow-up and account administration.
Manage day-to-day facilities and coworking expenditures within approved budgets and spending authorities.
Responsibility for procurement and asset tracking of all facility capital assets, including office furniture, staff and building hardware, and IT assets
Managing physical and cyber security services, including providing after-hours responses to facility emergencies as required
Coordinate routine maintenance, repairs, cleaning, inspections and preventative maintenance activities.
Manage relationships with facilities vendors, contractors and service providers, including coordinating work, monitoring service quality and addressing performance issues.
Coordinate building access, security services, keys, access cards and related procedures.
Manage office supplies, inventory, purchasing and replenishment to ensure efficient use of resources.
Coordinate workplace health and safety activities, including inspections, emergency preparedness, fire drills and first aid supplies.
Coordinate larger maintenance and facilities improvement projects in collaboration with AC leadership.
Keep up to date with the startup resources the AC has to offer to be able to properly facilitate them with co-working members

Executive Assistance

Provide professional administrative and executive support to the CEO and COO, ensuring efficient coordination of schedules, meetings and day-to-day executive activities.
Support our governance processes, assisting with Board admin tasks including coordinating signatures, booking board meetings, arranging catering, and circulating minutes.
Manage executive calendars, including scheduling meetings, coordinating availability and triaging appointment requests from internal and external stakeholders.
Coordinate travel arrangements, including transportation, accommodations and itineraries.
Manage executive communications and sensitive information with professionalism, discretion and confidentiality.
Assist with special projects, administrative requests and other executive priorities as required.

QUALIFICATIONS & EXPERIENCE

Required

Minimum of three years of relevant experience
Demonstrated experience coordinating office operations, vendors, service providers and administrative processes.
Strong executive administrative skills, including calendar management, meeting coordination and handling confidential information.
Exceptional customer service and relationship management skills, with a commitment to creating positive experiences for clients, tenants and visitors.
Experience monitoring budgets, tracking expenses, coordinating purchasing or managing operational financial records.
Strong problem-solving skills, sound judgment and a proactive approach to identifying and resolving issues.
Excellent written and verbal communication skills, with the ability to interact professionally with a wide range of stakeholders.
Willingness and ability to perform hands-on facilities tasks, including setting up meeting rooms, moving furniture and coordinating workspace changes.
Ability to lift up to 50 pounds, with reasonable accommodation where required.

Preferred

Experience working in a coworking space, innovation hub, incubator, commercial office environment or similar setting.
Familiarity with startups, entrepreneurship and the Waterloo Region innovation ecosystem.
Experience using HubSpot or another CRM platform.
Knowledge of workplace health and safety practices and basic facilities management procedures.

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More about this job

Responsibilities

Oversee facilities, coworking operations, front desk services, meeting room rentals, tenant relationships, vendors, workplace safety, and day-to-day expenses. Provide executive and governance support to the CEO and COO, including calendar and travel coordination, meeting administration, and handling sensitive communications.

Requirements

Requires at least three years of relevant experience, including office operations, vendor coordination, executive administration, customer service, and expense or budget tracking. Candidates should have strong communication and problem-solving skills and be able to perform hands-on facilities tasks, including lifting up to 50 pounds; coworking, startup, HubSpot, and workplace safety experience are preferred.

Skills

Facilities Management
Office Operations
Executive Administration
Calendar Management
Meeting Coordination
Vendor Management
Customer Service
Relationship Management
Budget Monitoring
Expense Tracking
Procurement
HubSpot
Workspace Administration
Workplace Health And Safety
Problem-Solving
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Facilities Operations
Coworking
Office Management
Front Desk Services
Meeting Room Rentals
Tenant Relationships
Vendor Coordination
Executive Support
Board Administration
Calendar Management
Travel Arrangements
Budget Management
Expense Tracking
Procurement
Asset Tracking
HubSpot
Customer Service
Workspace Administration
Building Access
Physical Security
Cybersecurity
Workplace Health And Safety
Emergency Preparedness
Preventative Maintenance
Startup Ecosystem
Innovation Hub

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