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Added 2 hours ago
Administrative Assistant
Government of Yukon
Carcross/Tagish First Nation, YT · Carcross, YT
Full-time
…they are delivered at the community health centre; provides reception services; and performs other duties. The primary responsibility is providing this support to the health care team and…
Added 3 hours ago
Assistant to AD, Equity; the Director, Innovation and Business Development; and the Director, Graduate and Postdoctoral Studies
The University of British Columbia
Vancouver, BC
$4,732 to $4,972 CAD / month
Full-time
The administrative assistant is expected to develop and maintain organize administrative systems and complete tasks and special projects that support the work of the Associate Dean and…
Added 3 hours ago
Assistant to AD, Equity; the Director, Innovation and Business Development; and the Director, Graduate and Postdoctoral Studies
University of British Columbia
Vancouver, BC · UBCV | Buchanan Building (BUCH)
$4,732 to $4,972 CAD / month
Full-time
The administrative assistant is expected to develop and maintain organize administrative systems and complete tasks and special projects that support the work of the Associate Dean and…
Added 5 hours ago
Administrative Assistant – Delta
LabTest Certification Inc.
Delta, BC
$21 to $24 CAD / hour
Full-time
We are currently seeking a professional, organized, and detail-oriented Administrative Assistant to join our team at our Delta location.
Added 7 hours ago
Medical Office Assistant
Care First Pharmacy and medical clinic
Surrey, BC
Part-time
Role Description This part-time Medical Office Assistant role is an on-site position based in Surrey, BC. The Medical Office Assistant will greet patients, manage check-in and check-out…
Added 11 hours ago
Branch Assistant
CIBC
Calgary, AB
Full-time
CIBC’s Wood Gundy team is the full-service brokerage division of CIBC serving our high net worth clientele. As a Branch Assistant, you will provide ongoing support to the branch manager and…
Added 14 hours ago
office administrative assistant
Diamond Granite Countertops Inc
Brampton, ON
Full-time
Added 1 day ago
Administrative Assistant - Supply List
Waterloo Catholic District School Board
Kitchener, ON
Internship
The following are example of Administrative Assistant positions available at our Board:
Added 1 day ago
Administrative Assistant Full-time
First Nations University of Canada
Regina, SK
Full-time
SaskEnergy is seeking a qualified and motivated individual to join our team. The Administrative Assistant provides general office support for the department by performing a variety of…
Added 2 days ago
Receptionist
Covenant Health Canada
AB · Edmonton, AB
Full-time
…Tower. The Receptionist provides professional and welcoming reception and administrative support to staff, visitors and other stakeholders, while supporting the day-to-day operations of the…
Added 2 days ago
Administrative Assistant
SaskEnergy
Regina, SK
Full-time
SaskEnergy is seeking a qualified and motivated individual to join our team. The Administrative Assistant provides general office support for the department by performing a variety of…
Added 2 days ago
Executive Assistant / Office Coordinator
VS Group
North Bay, ON
Full-time
We are looking for a highly organized, professional, technology-savvy, and dependable individual to join our team as an Executive Assistant / Office Coordinator.
Added 2 days ago
Project Manager Assistant
BELFOR CANADA INC.
Edmonton, AB
$22 to $25 CAD / hour
Full-time
The Project Manager Assistant provides support to the
Added 2 days ago
Reception & Office Assistant
HealthCareersInSask.ca
Melville, SK
Part-time
Job Description: Operates switchboard, directs calls, responds to codes and alarms and provides information. Provides reception, registration, admission, discharge and clerical services.
Added 2 days ago
Junior Executive Administrative Assistant
AccessHR
Calgary, AB
Full-time
Reporting to the Executive Assistant, the Junior Executive Administrative Assistant will support GLJ’s team with the coordination and day-to-day administration that keeps work moving.
Added 2 days ago
Reception & Office Assistant
HealthCareersInSask.ca
Melville, SK
Job Description: Operates switchboard, directs calls, responds to codes and alarms and provides information. Provides reception, registration, admission, discharge and clerical services.
Added 2 days ago
26/27-098E - Relief Administrative Assistant 4 - 35 hrs/wk (MMNLC)
School District No. 91 Nechako Lakes
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Internship
Provides confidential services to administration, performs clerical, reception and bookkeeping services
Added 2 days ago
Administrative Assistant
SaskEnergy
Regina, SK
Full-time
SaskEnergy is seeking a qualified and motivated individual to join our team. The Administrative Assistant provides general office support for the department by performing a variety of…
Added 2 days ago
Office Administrative Assistant
Stelumar Advanced Manufacturing Inc.
Canada
Full-time
As the Office Administrative Assistant, you will be the welcoming first point of contact for visitors, employees, and callers, while keeping our office running smoothly day to day. This…
Added 2 days ago
Unit Assistant
HealthCareersInSask.ca
Saskatoon, SK
Full-time
Job Description: Provides support to a unit/department by performing reception, clerical, portering and cleaning duties.
Added 2 days ago
Administrative Assistant
Fusion Homes
Guelph, ON
We are searching for an exceptionally talented Administrative Assistant to join our Administration team. The position plays a critical role in creating an organized, welcoming, and elevated…
Added 2 days ago
Administrative Assistant II, Medical
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Toronto, ON
Full-time
The Administrative Assistant II will be responsible for providing administrative, reception, and referral support within the Division of Medical Oncology and Hematology at UHN.
Added 2 days ago
Law Clerk / WSIB Claims Assistant
Quantum Management Services Ltd.
Toronto, ON
$65,000 to $80,000 CAD / year
Full-time
…disability claims management to hire a Law Clerk / WSIB Claims Assistant for its Toronto office. This is an excellent opportunity to join a collaborative team supporting employers across…
Added 2 days ago
Réceptionniste/adjoint(e) administrative - Receptionist/Administrative Assistant
Bray International, Inc.
Montreal, QC · Greater Montreal Metropolitan Area
Full-time
Le/la réceptionniste/assistant (e) administrative est le/la premier(ère) point de contact pour les visiteurs, les appelants et les demandes internes. Ce poste joue un rôle clé dans le bon…
Added 2 days ago
IMA/PAP Technician - IMG/ITP
Appletree Medical Group
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$18.1 CAD / hour
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The International Medical Assistant (IMA) role is designed for International Medical Graduates (IMGs) or Internationally Trained Physicians who are actively pursuing medical licensure in…

AccessHR

Junior Executive Administrative Assistant

Calgary, AB, Canada

Job type: Full-time
Apply by: Oct 25, 2026
Posting language: English
Posted: Sep 25, 2026

Apply About employer

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Original job description

AccessHR is excited to partner with GLJ for the recruitment of a full-time, permanent Junior Executive Administrative Assistant.

ABOUT GLJ

GLJ is a Calgary-based global energy advisory firm with more than 50 years of experience. Its engineers, geoscientists, and business professionals provide independent technical advice and help clients navigate traditional and emerging energy opportunities. Recognized as one of Alberta’s Top Employers in 2026, GLJ invests in its people and supports their professional growth.

POSITION DESCRIPTION

Reporting to the Executive Assistant, the Junior Executive Administrative Assistant will support GLJ’s team with the coordination and day-to-day administration that keeps work moving.

The role combines executive support and broader administration. You will manage calendars, meetings, travel and expenses; help coordinate events; and keep records and shared documents organized. You will also use Microsoft 365, and ensure work is completed accurately and on time.

This is an opportunity for someone with strong organizational, systems, and customer service skills who enjoys helping others and wants to grow into executive support. You will work alongside an experienced team of administrative professionals, build relationships across GLJ, and learn how to anticipate what leaders need.

Success in this role calls for clear communication, sound judgement, and the confidence to ask questions when priorities change. You will bring order to busy days, follow through on details, and take a curious, tech-forward approach to finding better ways to make the team’s work easier.

KEY DELIVERABLES

Executive Coordination: Manage calendars, schedule meetings, resolve conflicts, coordinate travel arrangements, and process expense reports.
Clear Communication: Draft and format professional correspondence and documents; coordinate meetings, prepare materials, and capture meeting notes.
Organize Information: Maintain accessible digital records, shared documents and files, and support a shift toward cloud-based filing.
Team and Office Support: Respond to requests from leaders and colleagues, track commitments, and help coordinate office activities as well as staff and client events.

QUALIFICATIONS

Service and Discretion: Bring a helpful, responsive approach and handle confidential information with sound judgement.
Microsoft 365 Skills: Use Outlook calendars, Word, PowerPoint, and Teams accurately and confidently; bring an interest in learning new digital tools.
Communications: Write and speak professionally, ask thoughtful questions, clarify expectations, follow through on commitments, and confirm all communications.
Organization and Problem Solving: Manage competing requests, pay close attention to detail, and seek guidance when priorities need to be reset.
Professional Presence: Stay calm and approachable under pressure; build trust with executives and colleagues.

EDUCATION & EXPERIENCE

Secondary education (High School Diploma) or equivalent.
1 to 3 years’ experience in administration, executive support, reception, or customer service, or an equivalent combination of education and experience.

ASSETS

Post-secondary education in Business, Office Administration, Communications, or related field.
Experience with SharePoint, OneDrive, and/or digital filing.
Experience coordinating events.
Familiarity with Power Automate.

WHAT WE OFFER

Competitive total compensation package, including RRSP, health and dental benefits and 3 weeks’ vacation.
Hybrid work schedule, typically in office Monday through Thursday with the option to work remotely on Friday, subject to business needs.
Downtown Calgary location with access to a subsidized fitness facility.

POSITION REQUIREMENTS

Ability to work outside of business hours for events or urgent requests.
Ability to commute to Downtown Calgary.

APPLY

Interested candidates are invited to apply with a cover letter and resume. Please note that the position posting will close at 6:00 pm on October 6th, 2026.

All applicants will receive a personalized response, and candidates under consideration will be contacted directly. Applications are reviewed regularly, and interviews may be scheduled throughout the posting period. If you require adjustments or accommodations at any stage of the application or interview process, we encourage you to let us know.

We welcome applications from individuals with diverse backgrounds, experiences, and ways of thinking. GLJ is committed to fostering a respectful, inclusive, and safe workplace where differences are valued. We encourage applications from people of all ages, genders, marital statuses, family statuses, races, ancestry, place of origin, source of income abilities, neurodivergent identities, sexual orientations, gender identities or expressions, and religious beliefs. All qualified applicants are considered fairly and without discrimination in accordance with applicable human rights legislation.

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More about this job

Responsibilities

Manage executive calendars, meetings, travel arrangements, and expense reports, while preparing correspondence, documents, meeting materials, and notes. Maintain organized digital records, respond to requests, track commitments, and support office activities and staff and client events.

Requirements

Requires a high school diploma or equivalent and 1 to 3 years of experience in administration, executive support, reception, or customer service, or an equivalent combination of education and experience. Candidates should have strong organizational, communication, customer service, and Microsoft 365 skills, exercise discretion with confidential information, and be able to commute to downtown Calgary and work outside business hours when needed.

Skills

Calendar Management
Meeting Coordination
Travel Coordination
Expense Reporting
Professional Correspondence
Document Formatting
Meeting Notes
Digital Records Management
Microsoft Outlook
Microsoft Word
Microsoft PowerPoint
Microsoft Teams
SharePoint
OneDrive
Event Coordination
Confidentiality

Benefits

RRSP
Health Benefits
Dental Benefits
Three Weeks' Vacation
Subsidized Fitness Facility

Visa sponsorship

Not detected in the job text

Keywords

Microsoft 365
Outlook
Word
PowerPoint
Teams
SharePoint
OneDrive
Power Automate
Calendar Management
Meeting Coordination
Travel Arrangements
Expense Reports
Executive Support
Administrative Support
Digital Filing
Cloud-Based Filing
Records Management
Event Coordination
Customer Service
Confidential Information
Professional Correspondence
Document Preparation
Meeting Notes
Office Administration
Energy Advisory

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