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AccessHR

Junior Executive Administrative Assistant

Calgary, AB, Canada

Job type: Full-time
Apply by: Oct 25, 2026
Posting language: English
Posted: Sep 25, 2026

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Applications open in a new tab.

Original job description

AccessHR is excited to partner with GLJ for the recruitment of a full-time, permanent Junior Executive Administrative Assistant.

ABOUT GLJ

GLJ is a Calgary-based global energy advisory firm with more than 50 years of experience. Its engineers, geoscientists, and business professionals provide independent technical advice and help clients navigate traditional and emerging energy opportunities. Recognized as one of Alberta’s Top Employers in 2026, GLJ invests in its people and supports their professional growth.

POSITION DESCRIPTION

Reporting to the Executive Assistant, the Junior Executive Administrative Assistant will support GLJ’s team with the coordination and day-to-day administration that keeps work moving.

The role combines executive support and broader administration. You will manage calendars, meetings, travel and expenses; help coordinate events; and keep records and shared documents organized. You will also use Microsoft 365, and ensure work is completed accurately and on time.

This is an opportunity for someone with strong organizational, systems, and customer service skills who enjoys helping others and wants to grow into executive support. You will work alongside an experienced team of administrative professionals, build relationships across GLJ, and learn how to anticipate what leaders need.

Success in this role calls for clear communication, sound judgement, and the confidence to ask questions when priorities change. You will bring order to busy days, follow through on details, and take a curious, tech-forward approach to finding better ways to make the team’s work easier.

KEY DELIVERABLES

Executive Coordination: Manage calendars, schedule meetings, resolve conflicts, coordinate travel arrangements, and process expense reports.
Clear Communication: Draft and format professional correspondence and documents; coordinate meetings, prepare materials, and capture meeting notes.
Organize Information: Maintain accessible digital records, shared documents and files, and support a shift toward cloud-based filing.
Team and Office Support: Respond to requests from leaders and colleagues, track commitments, and help coordinate office activities as well as staff and client events.

QUALIFICATIONS

Service and Discretion: Bring a helpful, responsive approach and handle confidential information with sound judgement.
Microsoft 365 Skills: Use Outlook calendars, Word, PowerPoint, and Teams accurately and confidently; bring an interest in learning new digital tools.
Communications: Write and speak professionally, ask thoughtful questions, clarify expectations, follow through on commitments, and confirm all communications.
Organization and Problem Solving: Manage competing requests, pay close attention to detail, and seek guidance when priorities need to be reset.
Professional Presence: Stay calm and approachable under pressure; build trust with executives and colleagues.

EDUCATION & EXPERIENCE

Secondary education (High School Diploma) or equivalent.
1 to 3 years’ experience in administration, executive support, reception, or customer service, or an equivalent combination of education and experience.

ASSETS

Post-secondary education in Business, Office Administration, Communications, or related field.
Experience with SharePoint, OneDrive, and/or digital filing.
Experience coordinating events.
Familiarity with Power Automate.

WHAT WE OFFER

Competitive total compensation package, including RRSP, health and dental benefits and 3 weeks’ vacation.
Hybrid work schedule, typically in office Monday through Thursday with the option to work remotely on Friday, subject to business needs.
Downtown Calgary location with access to a subsidized fitness facility.

POSITION REQUIREMENTS

Ability to work outside of business hours for events or urgent requests.
Ability to commute to Downtown Calgary.

APPLY

Interested candidates are invited to apply with a cover letter and resume. Please note that the position posting will close at 6:00 pm on October 6th, 2026.

All applicants will receive a personalized response, and candidates under consideration will be contacted directly. Applications are reviewed regularly, and interviews may be scheduled throughout the posting period. If you require adjustments or accommodations at any stage of the application or interview process, we encourage you to let us know.

We welcome applications from individuals with diverse backgrounds, experiences, and ways of thinking. GLJ is committed to fostering a respectful, inclusive, and safe workplace where differences are valued. We encourage applications from people of all ages, genders, marital statuses, family statuses, races, ancestry, place of origin, source of income abilities, neurodivergent identities, sexual orientations, gender identities or expressions, and religious beliefs. All qualified applicants are considered fairly and without discrimination in accordance with applicable human rights legislation.

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More about this job

Responsibilities

Manage executive calendars, meetings, travel arrangements, and expense reports, while preparing correspondence, documents, meeting materials, and notes. Maintain organized digital records, respond to requests, track commitments, and support office activities and staff and client events.

Requirements

Requires a high school diploma or equivalent and 1 to 3 years of experience in administration, executive support, reception, or customer service, or an equivalent combination of education and experience. Candidates should have strong organizational, communication, customer service, and Microsoft 365 skills, exercise discretion with confidential information, and be able to commute to downtown Calgary and work outside business hours when needed.

Skills

Calendar Management
Meeting Coordination
Travel Coordination
Expense Reporting
Professional Correspondence
Document Formatting
Meeting Notes
Digital Records Management
Microsoft Outlook
Microsoft Word
Microsoft PowerPoint
Microsoft Teams
SharePoint
OneDrive
Event Coordination
Confidentiality

Benefits

RRSP
Health Benefits
Dental Benefits
Three Weeks' Vacation
Subsidized Fitness Facility

Visa sponsorship

Not detected in the job text

Keywords

Microsoft 365
Outlook
Word
PowerPoint
Teams
SharePoint
OneDrive
Power Automate
Calendar Management
Meeting Coordination
Travel Arrangements
Expense Reports
Executive Support
Administrative Support
Digital Filing
Cloud-Based Filing
Records Management
Event Coordination
Customer Service
Confidential Information
Professional Correspondence
Document Preparation
Meeting Notes
Office Administration
Energy Advisory

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