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Added 2 hours ago
Executive Assistant, Administrative Network
University of Saskatchewan
Saskatoon, SK
The executive assistant provides a wide range of confidential support to one or more senior leaders. Key responsibilities include coordinating complex calendars, providing comprehensive…
Added 3 hours ago
Assistant Controller, Commercial Property
HireLoft Recruitment
AB · Edmonton, AB
$105,000 to $125,000 CAD / year
Full-time
…and property management company in Western Canada to hire an Assistant Controller in…
Added 4 hours ago
Office & Corporate Support
Earthscape Play
Wallenstein, ON
$75,000 to $85,000 CAD / year
Full-time
We’re looking for an Office & Corporate Support - a trusted, proactive leader who will serve as a force multiplier for our executive team and keep our operational headquarters running…
Added 5 hours ago
Field Lead Operator
Canadian Natural
Grande Prairie, AB
At Canadian Natural, we are proud to be a leader in Canada’s energy industry. Join us and help drive innovation and long-term value through integrity, teamwork, and a passion for doing…
Added 6 hours ago
Administrative Assistant, Office of Indigenous Engagement and Initiatives
Langara College
Abbotsford, BC · Building C
Full-time
The Administrative Assistant reports to the Executive Director of Indigenous Engagement and Initiatives (IEI) and has a central role within the IEI team and the Gathering Place.
Added 9 hours ago
Golf Course Second Assistant Superintendent
Cabot
NS · Inverness, NS
Full-time
Title:Golf Course Second Assistant Superintendent
Added 10 hours ago
Logistics Assistant
Toradex
ON
We are currently searching for an ambitious and highly motivated Logistics Assistant to support our Shipping/Receiving and Inventory departments
Added 10 hours ago
Events Coordinator
Durham College
Oshawa, ON
A leader in innovative teaching and learning, Durham College offers a
Added 1 day ago
Client Implementation & Service, Assistant Vice President
State Street
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Full-time
…Development teams leveraging strong technical risk management, project management, and communication/people…
Added 1 day ago
Guest Experience and Accessibility Coordinator
BC Pavilion Corporation (owner and operator of BC Place and Vancouver Convention Centre)
Vancouver, BC
Additionally, the coordinator will support the Guest Experience Team in achieving and maintaining global leader standards, ensuring a memorable experience for every guest at BC Place. This…
Added 1 day ago
Guest Experience and Accessibility Coordinator
BC Pavilion Corporation (owner and operator of BC Place and Vancouver Convention Centre)
Vancouver, BC
Additionally, the coordinator will support the Guest Experience Team in achieving and maintaining global leader standards, ensuring a memorable experience for every guest at BC Place. This…
Added 1 day ago
Director of Development, Faculty of Science
The University of British Columbia
Vancouver, BC
$10,459.67 to $15,675.58 CAD / month
Full-time
Reporting to and working closely with the Assistant Dean, the Director will help lead a talented development team while personally managing a $4M portfolio of leadership-level donors. The…
Added 1 day ago
Program Coordinator, Partnerships and Engagement
University of Alberta
Edmonton, AB
Full-time
This position will be directed by the Assistant Director, Learning Health System Team, Alberta SPOR SUPPORT Unit, in the Department of Medicine.
Added 1 day ago
Executive Assistant and Operations (Toronto)
Aercoustics Engineering Limited
Mississauga, ON
Full-time
5+ years of experience as an Executive Assistant, Administrative Assistant, or in a comparable support role
Added 1 day ago
Executive Assistant - Temporary (12 Months)
Fairmont Hotels & Resorts
Victoria, BC
Temporary
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure…
Added 1 day ago
Sr. Change Management & Training Specialist (12 Month Contract)
McKesson
Mississauga, ON
Full-time
Design and deliver training and learning solutions aligned to change strategies, including learning pathways, leader‑led sessions, workshops, and enterprise enablement programs.
Added 1 day ago
Assistant Vice-President, Technology Lead, Health
Sun Life Québec
Montreal, QC
Full-time
Lead a transformational technology organization powering health and benefits experiences for millions. As the Assistant Vice-President (AVP), Technology Lead, you will own one of Sun Life…
Added 1 day ago
*Senior Project Engineer (Sewer and Drainage Operations)
Metro Vancouver
Burnaby, BC
Full-time
…experience gained in similar situations. Typically acts as a project leader and actively works to encourage teamwork, collaboration and…
Added 1 day ago
Assistant Controller, Qualico Properties
Qualico Developments Canada Ltd.
Edmonton, AB
Full-time
Reporting to the Controller, The Assistant Controller - Qualico Properties you are responsible to provide financial and accounting services, advice and expertise within their region,…
Added 1 day ago
Assistant Controller, Qualico Properties
Qualico Properties
AB · Edmonton, AB
Full-time
Reporting to the Controller, The Assistant Controller - Qualico Properties you are responsible to provide financial and accounting services, advice and expertise within their region,…
Added 1 day ago
Executive Assistant - Temporary (12 Months)
AccorHotel
Victoria, BC
Contract
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure…
Added 1 day ago
Director of Development, Faculty of Science
University of British Columbia
Vancouver, BC · UBCV | Earth Sciences Building (ESB)
$10,459.67 to $15,675.58 CAD / month
Full-time
Reporting to and working closely with the Assistant Dean, the Director will help lead a talented development team while personally managing a $4M portfolio of leadership-level donors. The…
Added 1 day ago
Executive Administrative Assistant
Peak Associates Limited
Toronto, ON · Scarborough, ON
$70,000 to $85,000 CAD / year
Full-time
The Executive Administrative Assistant ensures that everything the CEO starts actually lands: tasks tracked, commitments closed, calendar managed, and nothing dropped. This position…
Added 1 day ago
Executive Assistant I (Marketing)
TD
Toronto, ON
Full-time
Work with complete autonomy alongside leader; may partner with Special Assistant or other leaders to finish unique tasks
Added 1 day ago
Assistant Vice-President, Technology Lead, Health
Sun Life
Toronto, ON · Waterloo, ON · Montreal, QC · Halifax, NS · NB · AB · BC · Sun Life Waterloo King
Full-time
Lead a transformational technology organization powering health and benefits experiences for millions. As the Assistant Vice-President (AVP), Technology Lead, you will own one of Sun Life…

AccorHotel

Executive Assistant - Temporary (12 Months)

Victoria, BC, Canada

Pay: Competitive Salary starting at $60,200.
Job type: Contract
Apply by: Oct 9, 2026
Experience: Minimum of 3 years of executive administration experience, preferably within a hotel or similarly fast-paced environment.
Posting language: English
Posted: Sep 28, 2026

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Original job description

Company Description

Recognized as the #1 Best Canadian Hotel in Travel + Leisure's 2025 and 2026 World's Best Awards, Fairmont Empress is located in Victoria, BC, overlooking the city's sparkling Inner Harbour. A Forbes recommended and MICHELIN key hotel that offers 431 beautifully appointed guest rooms and suites, Fairmont Spa with signature West Coast experiences, and Q at the Empress featuring Pacific Northwest cuisine, an award-winning wine list, and regionally focused cocktail culture. World-famous Tea at the Empress is served in the Lobby Lounge with stunning harbour views.

The magnificent property completed a $60+ million restoration in 2017 that celebrated its proud history while moving the hotel into a new era of modern luxury and transforming the iconic property into a must-visit destination. In 2023, the property introduced a revamped Fairmont Gold Experience, including a major renovation to the Fairmont Gold floor. 88 Fairmont Gold rooms and a newly renovated lounge are ready to accommodate guests. Located on Vancouver Island, Canada's Castle on the Coast is the ideal starting point to explore British Columbia's stunning natural and expansive beauty. Historic Hotels Worldwide recognizes the property's prestigious grounds as the Top 25 Most Magnificent Gardens in the World.

Job Description

What you will be doing

Manage and prioritize the Executive Office’s calendar, appointments, meetings, correspondence and competing priorities.
Act as a key liaison between the Executive Office, hotel leaders and internal and external stakeholders.
Drive follow-through on action items, commitments and deadlines across hotel departments, proactively following up with leaders to support timely completion.
Coordinate cross-functional initiatives, ensuring clear ownership, appropriate follow-up and escalation of time-sensitive or outstanding matters.
Utilize Microsoft Copilot to improve efficiency and productivity, continuously identifying opportunities to evolve repeatable work from manual processes and templates toward automated workflows and AI agents where appropriate.
Coordinate Executive Committee and leadership meetings, including scheduling, agendas, materials, minutes and follow-up on resulting action items.
Draft and coordinate correspondence and communications on behalf of the Executive Office, including guest, colleague and external communications.
Coordinate VIP stays, including reservations, amenities, welcome correspondence, preferences and special requests, in partnership with operational teams.
Serve as a key point of contact for Corporate and Ownership VIP stays, ensuring seamless planning, communication and execution across hotel departments.
Own and coordinate the Voice of Guest feedback process, including responses, operational follow-up and identification of recurring trends or service gaps.
Manage gift certificate, donation and community requests, including approvals, issuance, correspondence and associated follow-up.
Coordinate leadership, executive and colleague events, as well as Executive Office travel arrangements, as required.
Maintain confidential Executive Office records, correspondence, trace systems and administrative processes, ensuring outstanding matters remain visible and are followed through to resolution.
Provide general Executive Office administration and support as required, including incoming requests, mail, records and office coordination.
Competitive Salary starting at $60,200. Final compensation will be determined based on skills, relevant experience, and alignment with the role’s core and advanced competencies. Candidates with deeper expertise or specialized knowledge may be placed toward the upper portion of the range

Qualifications

Your experience and skills include

Minimum of 3 years of executive administration experience, preferably within a hotel or similarly fast-paced environment.
Exceptional organizational skills with the ability to manage competing priorities, anticipate needs and meet deadlines.
Strong initiative and follow-through, with the confidence to coordinate across teams and maintain accountability for deliverables.
Excellent interpersonal, written and verbal communication skills, with a professional and polished approach.
Sound judgment and demonstrated ability to handle confidential and sensitive information with discretion.
Ability to build effective working relationships with senior leaders, colleagues, guests and external stakeholders.
Strong attention to detail and ability to work independently while remaining highly collaborative.
Advanced proficiency in Copilot, Microsoft Outlook, Word, Excel and PowerPoint.
Must be legally eligible to work in Canada.

Additional Information

Visa Requirements: Must be legally eligible to work in Canada. The hotel is unable to assist candidates in obtaining Canadian work authorization.

Your team and working environment: Welcome to Canada’s Castle on the Coast. The Empress Hotel sits proudly at the centre of culture and history in Victoria, British Columbia. This is the best of all worlds – where contrast meets distinction, opulence blends harmoniously with the understated and fabled history meshes with contemporary affairs. This award-winning Victoria hotel and National Historic Site is an alluring blend of classic and contemporary, vintage and cutting-edge: Where Modern meets Iconic. Come join our wonderful team of hospitality experts!

Our commitment to Diversity & Inclusion:
We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.

Why work for Accor?
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/

Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS

Job-Category: Administration & Support

Job Type: Temporary

Job Schedule: Full-Time

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More about this job

Responsibilities

The Executive Assistant will manage the Executive Office's calendar, correspondence, and meetings while acting as a key liaison between leadership and stakeholders. They will also coordinate cross-functional initiatives, VIP stays, and administrative processes to ensure operational efficiency.

Requirements

Candidates must have a minimum of 3 years of executive administration experience, preferably within the hospitality industry. Proficiency in Microsoft Office Suite and Copilot is required, along with exceptional organizational and communication skills.

Skills

Executive administration
Calendar management
Stakeholder liaison
Microsoft Copilot
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Event coordination
Communication skills
Organizational skills
Attention to detail
Confidentiality
Project coordination
Time management

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Hospitality
Administration
Microsoft Copilot
Calendar Management
VIP Services
Event Planning
Stakeholder Management
Office Coordination
Fairmont Empress
Luxury Hotel
Administrative Support
Project Management
Correspondence
Data Management

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