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Added 5 hours ago
TO
nail care technician
Tropical Oasis Nail Lounge, Tan & Spa
Coquitlam, BC
- Full-time
Added 9 hours ago
GN
Part-time Guest Experience Associate
Groupe Nordik
Whitby, ON
- Part-time
…live a happier and longer life. Your role as an artisan of our spa village is to cultivate peace. We are passionate and dedicated team players here at Thermëa spa village. Always…
Added 11 hours ago
RP
Turndown Supervisor
Rudding Park
Harrogate, BC
- Internship
We believe that the best part of our team is the energy, positivity, and genuine smiles we share with every guest and team members.
Added 14 hours ago
MP
Project Manager - Low/Mid-rise Residential - Ottawa
Michael Page
Ottawa, ON
- $120,000 to $140,000 CAD / year
- Full-time
…includes acquiring resources and coordinating the efforts of team members and third-party contractors or consultants in order to deliver projects according to…
Added 15 hours ago
WR
Front Desk Agent
Westin Resort and Spa Whistler
Whistler, BC
- Up to $21 CAD / hour
- Full-time
…are looking for dynamic people who are excited to join our team of hospitality professionals. Are you ready to jump into any situation and give a helping hand? If you’re someone who has is…
Added 16 hours ago
KB
spa supervisor
Kurves Brow Bar
Kingston, ON
- Full-time
Added 17 hours ago
PL
Assistant Executive Housekeeper
Pomeroy Lodging
Kananaskis, AB
- Full-time
As Assistant Executive Housekeeper, you will assist leading Housekeeping team taking guest experience within our guest rooms to a new level. Reporting to the Executive Housekeeper, the main…
Added 21 hours ago
B
Host & Server Assistant
Basecamp
Canmore, AB
- $17 to $18 CAD / hour
- Part-time
Everwild is a growing chain of boutique Nordic spas and hotels based in Canmore. We are an energetic team driven by our core values and providing our guests a home away from home.
Added 21 hours ago
B
Bar Supervisor
Basecamp
Canmore, AB
- Up to $22 CAD / hour
- Full-time
Everwild is a growing chain of boutique Nordic spas and hotels based in Canmore. We are an energetic team driven by our core values and providing our guests a home away from home.
Added 1 day ago
MS
Senior Construction Project Manager
ML6 Search + Talent Advisory
Toronto, ON
- Full-time
Coordinate consultants and ensure key deliverables are achieved for SPA, permitting, tender, and IFC milestones.
Added 1 day ago
MS
Construction Project Manager
ML6 Search + Talent Advisory
Toronto, ON
- Full-time
Coordinate consultants and ensure key deliverables are achieved for SPA, permitting, tender, and IFC milestones.
Added 1 day ago
E
Male Locker Room Associates, Yorkville
Equinox
Toronto, ON
- Full-time
…community vested in each other’s success. We value humility and a team approach at every level of the…
Added 1 day ago
FS
Platform Engineer, Spa and Leisure Technologies
Four Seasons Hotels and Resorts
Toronto, ON · Four Seasons Corporate Headquarters Toronto
- Full-time
…to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury…
Added 1 day ago
FS
Registered Massage Therapist - Part Time
Four Seasons Hotels and Resorts
Toronto, ON · Four Seasons Toronto
- Part-time
…serene environment. You will also contribute to the overall spa experience by promoting wellness offerings and supporting the team in creating a memorable experience for all…
Added 1 day ago
WI
Assistant Spa Manager - The Wickaninnish Inn
Wickaninnish Inn
Ucluelet, BC
- Full-time
Join our Spa Team as an Assistant Spa Manager where you have the opportunity to learn and grow in a Relais & Châteaux property recognized by Forbes, Michelin Key, AAA Four Diamond, and…
Added 1 day ago
WI
Guest Service Representative/Reservations Agent - The Wickaninnish Inn
Wickaninnish Inn
Tofino, BC
- Full-time
The Reservations Agent works alongside the Reservations Supervisor as part of our Reservations Team and is a primary contact for guests making room, dining, spa, and activity reservations…
Added 1 day ago
WI
Spa Practitioner - The Wickaninnish Inn
Wickaninnish Inn
Ucluelet, BC
- Full-time
Join our Spa Team as a Practitioner where you have the opportunity to learn and grow in a Relais & Châteaux property recognized by Forbes, Michelin Key, AAA Four Diamond, and Travel &…
Added 1 day ago
WI
Spa Manager - The Wickaninnish Inn
Wickaninnish Inn
Ucluelet, BC
- Full-time
Join our Spa team as a Spa Manager, where you have the opportunity to learn and grow in a Relais & Châteaux property recognized by Forbes, Michelin Key, AAA Four Diamond, and Travel &…
Added 1 day ago
WI
Esthetician - The Wickaninnish Inn
Wickaninnish Inn
Tofino, BC
- Full-time
Join our Spa Team as an Esthetician where you have the opportunity to learn and grow in a Relais & Châteaux property recognized by Forbes, Michelin Key, AAA Four Diamond, and Travel &…
Added 1 day ago
R&
Guest Service Representative/Reservations Agent - The Wickaninnish Inn
Relais & Châteaux
Tofino, BC
- Full-time
The Reservations Agent works alongside the Reservations Supervisor as part of our Reservations Team and is a primary contact for guests making room, dining, spa, and activity reservations…
Added 1 day ago
R&
Esthetician - The Wickaninnish Inn
Relais & Châteaux
Tofino, BC
- Full-time
Join our Spa Team as an Esthetician where you have the opportunity to learn and grow in a Relais & Châteaux property recognized by Forbes, Michelin Key, AAA Four Diamond, and Travel &…
Added 1 day ago
R&
Spa Manager - The Wickaninnish Inn
Relais & Châteaux
Tofino, BC
- Full-time
Join our Spa team as a Spa Manager, where you have the opportunity to learn and grow in a Relais & Châteaux property recognized by Forbes, Michelin Key, AAA Four Diamond, and Travel &…
Added 1 day ago
R&
Assistant Spa Manager - The Wickaninnish Inn
Relais & Châteaux
Tofino, BC
- Full-time
Join our Spa Team as an Assistant Spa Manager where you have the opportunity to learn and grow in a Relais & Châteaux property recognized by Forbes, Michelin Key, AAA Four Diamond, and…
Added 1 day ago
R&
Spa Practitioner - The Wickaninnish Inn
Relais & Châteaux
Tofino, BC
- Full-time
Join our Spa Team as a Practitioner where you have the opportunity to learn and grow in a Relais & Châteaux property recognized by Forbes, Michelin Key, AAA Four Diamond, and Travel &…
Added 1 day ago
PL
Switchboard Agent
Pomeroy Lodging
Banff, AB
- Full-time
As a Switchboard Agent with our Rooms Division, you will be an important member of a team that creates an atmosphere of exceeding guest expectations, each and every shift. Your role is…

AccorHotel

Executive Assistant - Temporary (12 Months)

Victoria, BC, Canada

Competitive Salary starting at $60,200. · Contract

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Job details

Pay: Competitive Salary starting at $60,200.
Job type: Contract
Apply by: Oct 9, 2026
Experience: Minimum of 3 years of executive administration experience, preferably within a hotel or similarly fast-paced environment.
Posting language: English
Posted: Sep 28, 2026

Original job description

Company Description

Recognized as the #1 Best Canadian Hotel in Travel + Leisure's 2025 and 2026 World's Best Awards, Fairmont Empress is located in Victoria, BC, overlooking the city's sparkling Inner Harbour. A Forbes recommended and MICHELIN key hotel that offers 431 beautifully appointed guest rooms and suites, Fairmont Spa with signature West Coast experiences, and Q at the Empress featuring Pacific Northwest cuisine, an award-winning wine list, and regionally focused cocktail culture. World-famous Tea at the Empress is served in the Lobby Lounge with stunning harbour views.

The magnificent property completed a $60+ million restoration in 2017 that celebrated its proud history while moving the hotel into a new era of modern luxury and transforming the iconic property into a must-visit destination. In 2023, the property introduced a revamped Fairmont Gold Experience, including a major renovation to the Fairmont Gold floor. 88 Fairmont Gold rooms and a newly renovated lounge are ready to accommodate guests. Located on Vancouver Island, Canada's Castle on the Coast is the ideal starting point to explore British Columbia's stunning natural and expansive beauty. Historic Hotels Worldwide recognizes the property's prestigious grounds as the Top 25 Most Magnificent Gardens in the World.

Job Description

What you will be doing

Manage and prioritize the Executive Office’s calendar, appointments, meetings, correspondence and competing priorities.
Act as a key liaison between the Executive Office, hotel leaders and internal and external stakeholders.
Drive follow-through on action items, commitments and deadlines across hotel departments, proactively following up with leaders to support timely completion.
Coordinate cross-functional initiatives, ensuring clear ownership, appropriate follow-up and escalation of time-sensitive or outstanding matters.
Utilize Microsoft Copilot to improve efficiency and productivity, continuously identifying opportunities to evolve repeatable work from manual processes and templates toward automated workflows and AI agents where appropriate.
Coordinate Executive Committee and leadership meetings, including scheduling, agendas, materials, minutes and follow-up on resulting action items.
Draft and coordinate correspondence and communications on behalf of the Executive Office, including guest, colleague and external communications.
Coordinate VIP stays, including reservations, amenities, welcome correspondence, preferences and special requests, in partnership with operational teams.
Serve as a key point of contact for Corporate and Ownership VIP stays, ensuring seamless planning, communication and execution across hotel departments.
Own and coordinate the Voice of Guest feedback process, including responses, operational follow-up and identification of recurring trends or service gaps.
Manage gift certificate, donation and community requests, including approvals, issuance, correspondence and associated follow-up.
Coordinate leadership, executive and colleague events, as well as Executive Office travel arrangements, as required.
Maintain confidential Executive Office records, correspondence, trace systems and administrative processes, ensuring outstanding matters remain visible and are followed through to resolution.
Provide general Executive Office administration and support as required, including incoming requests, mail, records and office coordination.
Competitive Salary starting at $60,200. Final compensation will be determined based on skills, relevant experience, and alignment with the role’s core and advanced competencies. Candidates with deeper expertise or specialized knowledge may be placed toward the upper portion of the range

Qualifications

Your experience and skills include

Minimum of 3 years of executive administration experience, preferably within a hotel or similarly fast-paced environment.
Exceptional organizational skills with the ability to manage competing priorities, anticipate needs and meet deadlines.
Strong initiative and follow-through, with the confidence to coordinate across teams and maintain accountability for deliverables.
Excellent interpersonal, written and verbal communication skills, with a professional and polished approach.
Sound judgment and demonstrated ability to handle confidential and sensitive information with discretion.
Ability to build effective working relationships with senior leaders, colleagues, guests and external stakeholders.
Strong attention to detail and ability to work independently while remaining highly collaborative.
Advanced proficiency in Copilot, Microsoft Outlook, Word, Excel and PowerPoint.
Must be legally eligible to work in Canada.

Additional Information

Visa Requirements: Must be legally eligible to work in Canada. The hotel is unable to assist candidates in obtaining Canadian work authorization.

Your team and working environment: Welcome to Canada’s Castle on the Coast. The Empress Hotel sits proudly at the centre of culture and history in Victoria, British Columbia. This is the best of all worlds – where contrast meets distinction, opulence blends harmoniously with the understated and fabled history meshes with contemporary affairs. This award-winning Victoria hotel and National Historic Site is an alluring blend of classic and contemporary, vintage and cutting-edge: Where Modern meets Iconic. Come join our wonderful team of hospitality experts!

Our commitment to Diversity & Inclusion:
We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.

Why work for Accor?
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/

Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS

Job-Category: Administration & Support

Job Type: Temporary

Job Schedule: Full-Time

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More about this job

Responsibilities

The Executive Assistant will manage the Executive Office's calendar, correspondence, and meetings while acting as a key liaison between leadership and stakeholders. They will also coordinate cross-functional initiatives, VIP stays, and administrative processes to ensure operational efficiency.

Requirements

Candidates must have a minimum of 3 years of executive administration experience, preferably within the hospitality industry. Proficiency in Microsoft Office Suite and Copilot is required, along with exceptional organizational and communication skills.

Skills

Executive administration
Calendar management
Stakeholder liaison
Microsoft Copilot
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Event coordination
Communication skills
Organizational skills
Attention to detail
Confidentiality
Project coordination
Time management

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Hospitality
Administration
Microsoft Copilot
Calendar Management
VIP Services
Event Planning
Stakeholder Management
Office Coordination
Fairmont Empress
Luxury Hotel
Administrative Support
Project Management
Correspondence
Data Management

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