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Added 7 mins ago
Principal Risk Engineer, Energy & Renewables
Liberty Mutual Canada
Toronto, ON
Full-time
…energy, conventional power generation, battery energy storage systems (BESS), transmission and distribution infrastructure, and associated energy…
Added 7 mins ago
Security Guard (Full Time/ Part Time)
Skanna Systems Investigations
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Full-time · Part-time
Skanna Systems & Investigations Inc. is currently looking for a Full-time Security Guard in Halton Hills, Ontario.
Added 7 mins ago
Intermediate Backend Developer (Camunda / Orchestration)
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Contract
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Added 7 mins ago
Process Engineer
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Certifications in identity and access management (e.g., Okta Certified Professional, Certified Information Systems Security Professional CISSP).
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Added 7 mins ago
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…environments, and want to grow within a collaborative team that values professional development, this opportunity is for…
Added 7 mins ago
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Added 7 mins ago
Senior Security Engineer - Cloud Security
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…strong engineer: you'll build and operate security-focused systems at scale to protect PagerDuty's multi-account AWS environment and the Kubernetes platforms running on it, with deep…
Added 7 mins ago
Technical Lead & Project Manager (Roofing), Building Sciences
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Added 7 mins ago
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State Group Automation (formerly Fletcher Group Automation)
Mississauga, ON
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…specializing in the design, engineering, commissioning, and support of advanced robotic systems. With a team of over 80 engineers and decades of combined experience, SGA delivers smart…
Added 7 mins ago
Controls Engineer - North Bay
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Added 7 mins ago
IT Technician (Underground)
Agnico Eagle Mines Limited
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Added 7 mins ago
Customs Specialist- Qualified Officer
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Linear Logistics is seeking a hands-on Customs Specialist to support our Canadian customs operations and compliance activities. This is an intermediate opportunity for someone with a solid…
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Exchange IT Specialist
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…Security Appliance (CES). The role includes day-to-day operational support, management of assigned work requests, and the delivery of third-level technical support. The successful candidate…
Added 7 mins ago
Account Manager
Accuenergy Inc.
Toronto, ON · Greater Toronto Area, Canada
Full-time
…compensation, comprehensive benefits, and opportunities for professional development and growth within our rapidly expanding…
Added 7 mins ago
Technical Lead & Project Manager (Roofing), Building Sciences
WSP in Canada
Vaughan, ON
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We are seeking an experienced building science professional with a strong background in building envelope restoration and rehabilitation to lead multidisciplinary project teams and provide…
Added 7 mins ago
Truck Dispatcher
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Full-time
…The role involves maintaining accurate records in dispatch systems, confirming load details with customers, and providing updates on shipment status. The Truck Dispatcher will also…
Added 7 mins ago
Process Engineer III - Extractive Metallurgy
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Vancouver, BC
Full-time
Engineer III is the first level within Lydium's post-licensure Engineering track, designed for new professional registrants with 4-6 years of professional working experience in a technical…
Added 7 mins ago
Manager, Site and Clinical Services - Long Term Care and Assisted Living
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…(together, Good Samaritan) have been providing exceptional care and support since…
Added 7 mins ago
Technical Lead & Project Manager (Roofing), Building Sciences
WSP in Canada
Markham, ON
Full-time
We are seeking an experienced building science professional with a strong background in building envelope restoration and rehabilitation to lead multidisciplinary project teams and provide…
Added 7 mins ago
Early Professional, Structural Engineer-in-Training
WSP in Canada
Calgary, AB
Contract
…and build a strong technical foundation while developing your professional…
Added 7 mins ago
Senior Cybersecurity Specialist / Focused Education Resources
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· Advanced certification(s) such as Certified Information Systems Security Professional (CISSP), Certified Information Systems Auditor (CISA), Certified Ethical Hacker (CEH), Offensive…

AccorHotel

Executive Assistant - Temporary (12 Months)

Victoria, BC, Canada

Pay: Competitive Salary starting at $60,200.
Job type: Contract
Apply by: Oct 9, 2026
Experience: Minimum of 3 years of executive administration experience, preferably within a hotel or similarly fast-paced environment.
Posting language: English
Posted: Sep 28, 2026

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Original job description

Company Description

Recognized as the #1 Best Canadian Hotel in Travel + Leisure's 2025 and 2026 World's Best Awards, Fairmont Empress is located in Victoria, BC, overlooking the city's sparkling Inner Harbour. A Forbes recommended and MICHELIN key hotel that offers 431 beautifully appointed guest rooms and suites, Fairmont Spa with signature West Coast experiences, and Q at the Empress featuring Pacific Northwest cuisine, an award-winning wine list, and regionally focused cocktail culture. World-famous Tea at the Empress is served in the Lobby Lounge with stunning harbour views.

The magnificent property completed a $60+ million restoration in 2017 that celebrated its proud history while moving the hotel into a new era of modern luxury and transforming the iconic property into a must-visit destination. In 2023, the property introduced a revamped Fairmont Gold Experience, including a major renovation to the Fairmont Gold floor. 88 Fairmont Gold rooms and a newly renovated lounge are ready to accommodate guests. Located on Vancouver Island, Canada's Castle on the Coast is the ideal starting point to explore British Columbia's stunning natural and expansive beauty. Historic Hotels Worldwide recognizes the property's prestigious grounds as the Top 25 Most Magnificent Gardens in the World.

Job Description

What you will be doing

Manage and prioritize the Executive Office’s calendar, appointments, meetings, correspondence and competing priorities.
Act as a key liaison between the Executive Office, hotel leaders and internal and external stakeholders.
Drive follow-through on action items, commitments and deadlines across hotel departments, proactively following up with leaders to support timely completion.
Coordinate cross-functional initiatives, ensuring clear ownership, appropriate follow-up and escalation of time-sensitive or outstanding matters.
Utilize Microsoft Copilot to improve efficiency and productivity, continuously identifying opportunities to evolve repeatable work from manual processes and templates toward automated workflows and AI agents where appropriate.
Coordinate Executive Committee and leadership meetings, including scheduling, agendas, materials, minutes and follow-up on resulting action items.
Draft and coordinate correspondence and communications on behalf of the Executive Office, including guest, colleague and external communications.
Coordinate VIP stays, including reservations, amenities, welcome correspondence, preferences and special requests, in partnership with operational teams.
Serve as a key point of contact for Corporate and Ownership VIP stays, ensuring seamless planning, communication and execution across hotel departments.
Own and coordinate the Voice of Guest feedback process, including responses, operational follow-up and identification of recurring trends or service gaps.
Manage gift certificate, donation and community requests, including approvals, issuance, correspondence and associated follow-up.
Coordinate leadership, executive and colleague events, as well as Executive Office travel arrangements, as required.
Maintain confidential Executive Office records, correspondence, trace systems and administrative processes, ensuring outstanding matters remain visible and are followed through to resolution.
Provide general Executive Office administration and support as required, including incoming requests, mail, records and office coordination.
Competitive Salary starting at $60,200. Final compensation will be determined based on skills, relevant experience, and alignment with the role’s core and advanced competencies. Candidates with deeper expertise or specialized knowledge may be placed toward the upper portion of the range

Qualifications

Your experience and skills include

Minimum of 3 years of executive administration experience, preferably within a hotel or similarly fast-paced environment.
Exceptional organizational skills with the ability to manage competing priorities, anticipate needs and meet deadlines.
Strong initiative and follow-through, with the confidence to coordinate across teams and maintain accountability for deliverables.
Excellent interpersonal, written and verbal communication skills, with a professional and polished approach.
Sound judgment and demonstrated ability to handle confidential and sensitive information with discretion.
Ability to build effective working relationships with senior leaders, colleagues, guests and external stakeholders.
Strong attention to detail and ability to work independently while remaining highly collaborative.
Advanced proficiency in Copilot, Microsoft Outlook, Word, Excel and PowerPoint.
Must be legally eligible to work in Canada.

Additional Information

Visa Requirements: Must be legally eligible to work in Canada. The hotel is unable to assist candidates in obtaining Canadian work authorization.

Your team and working environment: Welcome to Canada’s Castle on the Coast. The Empress Hotel sits proudly at the centre of culture and history in Victoria, British Columbia. This is the best of all worlds – where contrast meets distinction, opulence blends harmoniously with the understated and fabled history meshes with contemporary affairs. This award-winning Victoria hotel and National Historic Site is an alluring blend of classic and contemporary, vintage and cutting-edge: Where Modern meets Iconic. Come join our wonderful team of hospitality experts!

Our commitment to Diversity & Inclusion:
We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.

Why work for Accor?
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/

Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS

Job-Category: Administration & Support

Job Type: Temporary

Job Schedule: Full-Time

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More about this job

Responsibilities

The Executive Assistant will manage the Executive Office's calendar, correspondence, and meetings while acting as a key liaison between leadership and stakeholders. They will also coordinate cross-functional initiatives, VIP stays, and administrative processes to ensure operational efficiency.

Requirements

Candidates must have a minimum of 3 years of executive administration experience, preferably within the hospitality industry. Proficiency in Microsoft Office Suite and Copilot is required, along with exceptional organizational and communication skills.

Skills

Executive administration
Calendar management
Stakeholder liaison
Microsoft Copilot
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Event coordination
Communication skills
Organizational skills
Attention to detail
Confidentiality
Project coordination
Time management

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Hospitality
Administration
Microsoft Copilot
Calendar Management
VIP Services
Event Planning
Stakeholder Management
Office Coordination
Fairmont Empress
Luxury Hotel
Administrative Support
Project Management
Correspondence
Data Management

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