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Added 16 mins ago
UO
Senior Coordinator, Competency Assessment
University of Ottawa
Ottawa, ON · Roger Guindon Hall
- Full-time
…in close collaboration with the Clerkship Directors and the Assistant Dean, Student Assessment and…
Added 32 mins ago
RC
Weekend Part Time Operations Generalist
Rogers Communications
Edmonton, AB
- Part-time
Occasional Production Assistant duties in the Production Control Room.
Added 3 hours ago
Executive Assistant
Bearspaw First Nation
Stoney 142, 143, 144, AB · Mînî Thnî,, AB
The Executive Assistant provides comprehensive administrative and executive support to Chief & Council and Senior Management while assisting with the coordination of day-to-day…
Added 3 hours ago
Senior Leadership - Executive Administrative Assistant
Laurentis Energy Partners
Oshawa, ON
…President's office and senior leadership team. The Executive Assistant plays a key role in managing schedules, coordinating communications, supporting strategic initiatives, and ensuring…
Added 4 hours ago
ÆL
Executive Assistant
Æ Labs
Toronto, ON
- Full-time
We're looking for a highly ambitious, driven, and resourceful Executive Assistant to work directly with our founder.
Added 4 hours ago
OC
Assistant
Options Consulting Solutions
Toronto, ON
- $70,000 to $80,000 CAD / year
- Full-time
A leading professional services firm is hiring an Assistant to join its Marketing & Communications team in downtown Toronto. This is an administration-focused role: managing calendars,…
Added 7 hours ago
RS
Computer Systems Technologist - Level 2
Richmond School District No. 38
Richmond, BC
- Full-time
…projects. This position is under the general supervision of the Assistant Manager of Technology and Information Services, but work is performed independently with minimal direction…
Added 7 hours ago
LC
Category Assistant, Prestige Beauty
Loblaw Companies Limited
Toronto, ON
- Full-time
Reporting to the Category Director, the Category Assistant, Prestige Beauty supports the product, financial, and administrative activities that drive the success of the Prestige Beauty…
Added 7 hours ago
SD
Pharmacy Assistant
Shoppers Drug Mart Specialty Health Network
Mississauga, ON
- Full-time
The Pharmacy Assistant plays a pivotal role in the coordination of internal and external workflows and communications to ensure medications are provided on a timely basis to patients. This…
Added 8 hours ago
DT
Assistant Manager 1
Dollar Tree Stores
Saskatoon, SK
- Part-time
We’re seeking an Assistant Store Manager to join our team to help with store operations, customer service and team development. Duties include, but are not limited to, the following:
Added 10 hours ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 11 hours ago
R|
Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
As Research Assistant (public engagement), you will be responsible for the development, implementation, and evaluation of CADeN’s public engagement campaign. As part of this work, you will…
Added 15 hours ago
ST
Assistant brand manager - advertising
Subway T1
Etobicoke, ON
- From $37.5 CAD / hour
- Full-time
- On-site
Gather, research and prepare communications material
Added 21 hours ago
CC
Retail Shift Leader
Canna Cabana
Canmore, AB
- Full-time
Support the Store Manager and Assistant Store Manager with daily operations and assume leadership responsibilities in their absence.
Added 23 hours ago
S
Stage Experience Lead - Full Time
sephora.com
ON
- $22.2 to $26.1 CAD / hour
- Full-time
…Skincare, Fragrance & Haircare or a combination of these areas. An Assistant Manager, Client Experience is responsible for ensuring that all members of their team execute Sephora’s selling…
Added 1 day ago
KA
Legal Assistant
Kootenay Access Legal Clinic
Nelson, BC
- Full-time
Role Description The Legal Assistant will support lawyers and advocates with day-to-day legal and administrative tasks in a fast-paced clinic environment. Responsibilities include preparing…
Added 1 day ago
Executive Assistant to the Chief Project Development Officer
Trans Mountain
Calgary, AB
…driven individual to join our dynamic team as an Executive Assistant to the Chief Project Development Officer, Pacific Link. The Executive Assistant will provide senior-level executive,…
Added 1 day ago
NL
S2627-80 Educational Assistant - Aurora Middle School and J.A. Williams High School
Northern Lights Public Schools
Bonnyville, AB
- Full-time
S2627-80 Educational Assistant - Aurora Middle School & J.A. Williams High School
Added 1 day ago
NL
Administrative Assistant, Information Technology
Nanaimo Ladysmith Public Schools - School District 68
Nanaimo, BC
- Full-time
Nanaimo Ladysmith Public Schools (NLPS) is seeking an organized, resourceful, Administrative Assistant to support our Information Technology Department. Reporting to the Director of…
Added 1 day ago
YC
Marketing assistant
Your Choice Moblie Ltd.
St. Albert, AB
- From $36 CAD / hour
- Full-time
- On-site
Gather, research and prepare communications material
Added 1 day ago
MA
Access and Events Assistant
Mount Allison University
Sackville, NB
- Full-time
The Access and Events Assistant works closely with the full-time staff of the Owens Art Gallery and plays a vital role supporting access initiatives and public events at the Gallery. This…
Added 1 day ago
S
Stage Experience Lead - Full Time
Sephora
Toronto, ON · Ontario, ON
- $22.2 to $26.1 CAD / hour
- Full-time
…Skincare, Fragrance & Haircare or a combination of these areas. An Assistant Manager, Client Experience is responsible for ensuring that all members of their team execute Sephora’s selling…
Added 1 day ago
MS
Executive Assistant
Marberg Staffing
Toronto, ON
- $45 to $50 CAD / hour
- Temporary
Executive Assistant to C-Level Executive, Canadian office of international advisory firm client, downtown Toronto.
Added 1 day ago
MH
Occupational Therapy Assistant - Panorama
Monarch House
Panorama, BC
- Part-time
As an Occupational Therapy Assistant (OTA) at Monarch House your primary responsibility is implementing interventions for children and youth with autism spectrum disorder or other…
Added 1 day ago
Project Coordinator - Capital Projects
Convergint Technologies Ltd
Dartmouth, NS
…and contract documentation and facilitation of project team communications. The project administrator provides support, advice, resources and guidance to clients, contractors and Convergint…

AccorHotel

Executive Assistant - Temporary (12 Months)

Victoria, BC, Canada

Competitive Salary starting at $60,200. · Contract

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Job details

Pay: Competitive Salary starting at $60,200.
Job type: Contract
Apply by: Oct 16, 2026
Experience: Minimum of 3 years of executive administration experience, preferably within a hotel or similarly fast-paced environment.
Posting language: English
Posted: Oct 8, 2026

Original job description

Company Description

Recognized as the #1 Best Canadian Hotel in Travel + Leisure's 2025 and 2026 World's Best Awards, Fairmont Empress is located in Victoria, BC, overlooking the city's sparkling Inner Harbour. A Forbes recommended and MICHELIN key hotel that offers 431 beautifully appointed guest rooms and suites, Fairmont Spa with signature West Coast experiences, and Q at the Empress featuring Pacific Northwest cuisine, an award-winning wine list, and regionally focused cocktail culture. World-famous Tea at the Empress is served in the Lobby Lounge with stunning harbour views.

The magnificent property completed a $60+ million restoration in 2017 that celebrated its proud history while moving the hotel into a new era of modern luxury and transforming the iconic property into a must-visit destination. In 2023, the property introduced a revamped Fairmont Gold Experience, including a major renovation to the Fairmont Gold floor. 88 Fairmont Gold rooms and a newly renovated lounge are ready to accommodate guests. Located on Vancouver Island, Canada's Castle on the Coast is the ideal starting point to explore British Columbia's stunning natural and expansive beauty. Historic Hotels Worldwide recognizes the property's prestigious grounds as the Top 25 Most Magnificent Gardens in the World.

Job Description

What you will be doing

Manage and prioritize the Executive Office’s calendar, appointments, meetings, correspondence and competing priorities.
Act as a key liaison between the Executive Office, hotel leaders and internal and external stakeholders.
Drive follow-through on action items, commitments and deadlines across hotel departments, proactively following up with leaders to support timely completion.
Coordinate cross-functional initiatives, ensuring clear ownership, appropriate follow-up and escalation of time-sensitive or outstanding matters.
Utilize Microsoft Copilot to improve efficiency and productivity, continuously identifying opportunities to evolve repeatable work from manual processes and templates toward automated workflows and AI agents where appropriate.
Coordinate Executive Committee and leadership meetings, including scheduling, agendas, materials, minutes and follow-up on resulting action items.
Draft and coordinate correspondence and communications on behalf of the Executive Office, including guest, colleague and external communications.
Coordinate VIP stays, including reservations, amenities, welcome correspondence, preferences and special requests, in partnership with operational teams.
Serve as a key point of contact for Corporate and Ownership VIP stays, ensuring seamless planning, communication and execution across hotel departments.
Own and coordinate the Voice of Guest feedback process, including responses, operational follow-up and identification of recurring trends or service gaps.
Manage gift certificate, donation and community requests, including approvals, issuance, correspondence and associated follow-up.
Coordinate leadership, executive and colleague events, as well as Executive Office travel arrangements, as required.
Maintain confidential Executive Office records, correspondence, trace systems and administrative processes, ensuring outstanding matters remain visible and are followed through to resolution.
Provide general Executive Office administration and support as required, including incoming requests, mail, records and office coordination.
Competitive Salary starting at $60,200. Final compensation will be determined based on skills, relevant experience, and alignment with the role’s core and advanced competencies. Candidates with deeper expertise or specialized knowledge may be placed toward the upper portion of the range

Qualifications

Your experience and skills include

Minimum of 3 years of executive administration experience, preferably within a hotel or similarly fast-paced environment.
Previous operational experience in Rooms or Food & Beverage is an asset, with a solid understanding of luxury hotel operations and guest service excellence.
Exceptional organizational skills with the ability to manage competing priorities, anticipate needs and meet deadlines.
Strong initiative and follow-through, with the confidence to coordinate across teams and maintain accountability for deliverables.
Excellent interpersonal, written and verbal communication skills, with a professional and polished approach.
Sound judgment and demonstrated ability to handle confidential and sensitive information with discretion.
Ability to build effective working relationships with senior leaders, colleagues, guests and external stakeholders.
Strong attention to detail and ability to work independently while remaining highly collaborative.
Advanced proficiency in Copilot, Microsoft Outlook, Word, Excel and PowerPoint.
Must be legally eligible to work in Canada.

Additional Information

Visa Requirements: Must be legally eligible to work in Canada. The hotel is unable to assist candidates in obtaining Canadian work authorization.

Your team and working environment: Welcome to Canada’s Castle on the Coast. The Empress Hotel sits proudly at the centre of culture and history in Victoria, British Columbia. This is the best of all worlds – where contrast meets distinction, opulence blends harmoniously with the understated and fabled history meshes with contemporary affairs. This award-winning Victoria hotel and National Historic Site is an alluring blend of classic and contemporary, vintage and cutting-edge: Where Modern meets Iconic. Come join our wonderful team of hospitality experts!

Our commitment to Diversity & Inclusion:
We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.

Why work for Accor?
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/

Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS

Job-Category: Administration & Support

Job Type: Temporary

Job Schedule: Full-Time

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More about this job

Responsibilities

The Executive Assistant will manage the Executive Office's calendar, correspondence, and meetings while acting as a key liaison between hotel leadership and stakeholders. They will also coordinate cross-functional initiatives, VIP guest stays, and administrative processes to ensure operational efficiency.

Requirements

Candidates must have a minimum of 3 years of executive administration experience, preferably within a luxury hotel environment. Proficiency in Microsoft Office suite and Copilot is required, along with strong interpersonal skills and the ability to handle confidential information.

Skills

Executive administration
Calendar management
Stakeholder management
Project coordination
Microsoft Copilot
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Communication skills
Organizational skills
Attention to detail
Confidentiality
Hospitality operations
Event coordination

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administration
Hospitality
Luxury Hotel
Calendar Management
Stakeholder Liaison
Microsoft Copilot
Microsoft Office
VIP Services
Event Coordination
Project Management
Guest Relations
Operational Support
Data Management
Communication
Time Management
Confidentiality
Professionalism
Reporting
Workflow Automation

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