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Added 4 mins ago
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Technical Marketing & Partnerships Specialist
MistyWest
Vancouver, BC
- $75,000 to $95,000 CAD / year
- Full-time
MistyWest builds hard technology: connected devices, embedded AI and IoT systems for Mining, Logistics, Smart Infrastructure and HealthTech. Our engineers do remarkable work, but most of it…
Added 4 mins ago
TC
Coordinator, Return to Work- STSLDP
Toronto Catholic District School Board
Toronto, ON
- Full-time
NIDMAR Certified Return to Work Coordinator Certification (RTWC) or Registered Rehabilitation Professional (RRP) is an asset
Added 4 mins ago
MI
Senior Associate, Capital Activity- Private Equity/ Private Markets
MUFG Investor Services
Toronto, ON
- $72,000 to $105,600 CAD / year
- Full-time
Record capital activity transactions in fund accounting systems, including Investran, Yardi, or other applicable platforms, and generate investor notices for review and approval.
Added 4 mins ago
AU
HR Specialist
Alsco Uniforms
Surrey, BC
- Full-time
Support payroll and timekeeping processes by reviewing branch timecards for each pay period, processing commissions, and bonuses, completing payroll pre-checks, and maintaining payroll…
Added 4 mins ago
AC
Gestionnaire Comptable
Aston Carter
Montreal, QC
- $65 to $70 CAD / hour
- Contract
Added 4 mins ago
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Customer Service Rep (Travel Enthusiast) On-Site
Concentrix
NS · Glace Bay, NS
- Full-time
…diverse team from 70+ countries where ALL members contribute and support each other’s success and well-being, proudly united as “game-changers.” Together, we help the world’s best-known…
Added 4 mins ago
CO
Junior Developer
City of Vaughan
Vaughan, ON
- $81,924 to $95,838 CAD / year
- Contract
Responsible for providing Technical Systems support to the City of Vaughan including analyzing technical requirements, designing custom solutions, recommending technical options, performing…
Added 4 mins ago
CN
Niagara Airbus Night Dispatcher
CAA Niagara
Niagara Falls, ON
- Full-time
…and ensuring timely, efficient, and safe service delivery in support of a 24/7 operating…
Added 4 mins ago
CS
Security Systems Installer
CSD Security Systems and Data Wiring
Halifax, NS · Greater Halifax Metropolitan Area
- Full-time
Role Description The Security Systems Installer is a full-time, on-site role based in the Greater Halifax Metropolitan Area. This position is responsible for installing, configuring, and…
Added 4 mins ago
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Talent Acquisition Specialist
Mount Valley Foundation Services
Burlington, ON
- Full-time
Partners with recruiting agencies as needed and approved by Manager for recruitment support
Added 4 mins ago
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Administrateur(trice) HubSpot CRM et opérations marketing
Athos Services Commémoratifs
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
As part of the implementation of HubSpot as our enterprise CRM, we are seeking a professional who will oversee the platform, support users, and optimize business processes to maximize its…
Added 4 mins ago
IC
Senior Accountant- EN
IAMGOLD Corporation
Toronto, ON
- Full-time
We're looking for a finance professional with a university degree or college diploma in Accounting, Finance, or a related discipline, along with 7 to 10 years of progressive accounting…
Added 4 mins ago
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Senior Manager, Information Security & IT
illumin
Toronto, ON
- Full-time
…corporate IT team, overseeing the technology and operations that support our employees while identifying opportunities to improve security, scalability, automation, and effectiveness across…
Added 4 mins ago
AH
Associate Physician - Pediatric Neurology
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
…within our Emergency Department. Eleven Pediatric Neurologists support the inpatient service and outpatient (urgent clinic), with diverse expertise in education, systems of care, and…
Added 5 mins ago
AG
Business Unit Manager
AXIUS GROUP LLC
Toronto, ON · North York, ON
- Full-time
…business needs and system capabilities. This role is ideal for a systems thinker who is inquisitive, analytical, and highly collaborative. While not a traditional technical position, the…
Added 5 mins ago
HI
INTERNAL - Full-Time Hybrid Site Supervisor (2 month Temp Contract)
Housing Information Services
Windsor, ON
- Full-time
- Temporary
…access into homelessness services while providing basic needs support, housing intake and assessment services, community engagement initiatives, and connections to clinical support from…
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Health, Saftey & Wellbeing Advisor
Arcadis
Markham, ON
- Full-time
Experience using digital tools, reporting systems or HSW management platforms to support data collection, reporting and performance monitoring activities.
Added 5 mins ago
Sr. GTM Automation Specialist
Dayforce
Canada
This role combines sales development expertise with AI, automation, data, and technology to build scalable prospecting systems that help our teams determine who to target, why, when, and…
Added 5 mins ago
Operations Coordinator - Casual
BC Pavilion Corporation (owner and operator of BC Place and Vancouver Convention Centre)
Vancouver, BC
…requests are dispatched, logged, and executed in a timely and professional…
Added 5 mins ago
Sr. GTM Automation Specialist
Dayforce
Canada
This role combines sales development expertise with AI, automation, data, and technology to build scalable prospecting systems that help our teams determine who to target, why, when, and…
Added 5 mins ago
UO
Clinical Skills and Simulation Lab Technician
University of British Columbia
Vancouver, BC · UBCV | MacIsaac Health Building (GWHB)
- $4,845.17 to $5,713.66 CAD / month
- Full-time
This position provides support for the daily operations and activities of the Clinical Skills and Simulation Labs (CSSL) in the School of Nursing related to lab learning and simulation…
Added 5 mins ago
Animal Protection Officer
The British Columbia Society for the Prevention of Cruelty to Animals (BC SPCA)
Kelowna, BC
Report Writing for Professional Investigators - INVE 1005
Added 5 mins ago
Assistant Resident Manager (Sherbrooke)
Realstar
Sherbrooke, QC
Greet and interact with residents in a friendly and professional manner
Added 5 mins ago
Assistant Resident Manager Team (Sherbrooke)
Realstar
Sherbrooke, QC
Greet and interact with residents in a friendly and professional manner
Added 5 mins ago
Sales Office Administrator
Great Gulf Group
Orangeville, ON
…detail-oriented, and takes pride in creating a welcoming and professional experience as the first point of contact for new home…

AccorHotel

Executive Assistant - Temporary (12 Months)

Victoria, BC, Canada

Competitive Salary starting at $60,200. · Contract

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Job details

Pay: Competitive Salary starting at $60,200.
Job type: Contract
Apply by: Oct 16, 2026
Experience: Minimum of 3 years of executive administration experience, preferably within a hotel or similarly fast-paced environment.
Posting language: English
Posted: Oct 8, 2026

Original job description

Company Description

Recognized as the #1 Best Canadian Hotel in Travel + Leisure's 2025 and 2026 World's Best Awards, Fairmont Empress is located in Victoria, BC, overlooking the city's sparkling Inner Harbour. A Forbes recommended and MICHELIN key hotel that offers 431 beautifully appointed guest rooms and suites, Fairmont Spa with signature West Coast experiences, and Q at the Empress featuring Pacific Northwest cuisine, an award-winning wine list, and regionally focused cocktail culture. World-famous Tea at the Empress is served in the Lobby Lounge with stunning harbour views.

The magnificent property completed a $60+ million restoration in 2017 that celebrated its proud history while moving the hotel into a new era of modern luxury and transforming the iconic property into a must-visit destination. In 2023, the property introduced a revamped Fairmont Gold Experience, including a major renovation to the Fairmont Gold floor. 88 Fairmont Gold rooms and a newly renovated lounge are ready to accommodate guests. Located on Vancouver Island, Canada's Castle on the Coast is the ideal starting point to explore British Columbia's stunning natural and expansive beauty. Historic Hotels Worldwide recognizes the property's prestigious grounds as the Top 25 Most Magnificent Gardens in the World.

Job Description

What you will be doing

Manage and prioritize the Executive Office’s calendar, appointments, meetings, correspondence and competing priorities.
Act as a key liaison between the Executive Office, hotel leaders and internal and external stakeholders.
Drive follow-through on action items, commitments and deadlines across hotel departments, proactively following up with leaders to support timely completion.
Coordinate cross-functional initiatives, ensuring clear ownership, appropriate follow-up and escalation of time-sensitive or outstanding matters.
Utilize Microsoft Copilot to improve efficiency and productivity, continuously identifying opportunities to evolve repeatable work from manual processes and templates toward automated workflows and AI agents where appropriate.
Coordinate Executive Committee and leadership meetings, including scheduling, agendas, materials, minutes and follow-up on resulting action items.
Draft and coordinate correspondence and communications on behalf of the Executive Office, including guest, colleague and external communications.
Coordinate VIP stays, including reservations, amenities, welcome correspondence, preferences and special requests, in partnership with operational teams.
Serve as a key point of contact for Corporate and Ownership VIP stays, ensuring seamless planning, communication and execution across hotel departments.
Own and coordinate the Voice of Guest feedback process, including responses, operational follow-up and identification of recurring trends or service gaps.
Manage gift certificate, donation and community requests, including approvals, issuance, correspondence and associated follow-up.
Coordinate leadership, executive and colleague events, as well as Executive Office travel arrangements, as required.
Maintain confidential Executive Office records, correspondence, trace systems and administrative processes, ensuring outstanding matters remain visible and are followed through to resolution.
Provide general Executive Office administration and support as required, including incoming requests, mail, records and office coordination.
Competitive Salary starting at $60,200. Final compensation will be determined based on skills, relevant experience, and alignment with the role’s core and advanced competencies. Candidates with deeper expertise or specialized knowledge may be placed toward the upper portion of the range

Qualifications

Your experience and skills include

Minimum of 3 years of executive administration experience, preferably within a hotel or similarly fast-paced environment.
Previous operational experience in Rooms or Food & Beverage is an asset, with a solid understanding of luxury hotel operations and guest service excellence.
Exceptional organizational skills with the ability to manage competing priorities, anticipate needs and meet deadlines.
Strong initiative and follow-through, with the confidence to coordinate across teams and maintain accountability for deliverables.
Excellent interpersonal, written and verbal communication skills, with a professional and polished approach.
Sound judgment and demonstrated ability to handle confidential and sensitive information with discretion.
Ability to build effective working relationships with senior leaders, colleagues, guests and external stakeholders.
Strong attention to detail and ability to work independently while remaining highly collaborative.
Advanced proficiency in Copilot, Microsoft Outlook, Word, Excel and PowerPoint.
Must be legally eligible to work in Canada.

Additional Information

Visa Requirements: Must be legally eligible to work in Canada. The hotel is unable to assist candidates in obtaining Canadian work authorization.

Your team and working environment: Welcome to Canada’s Castle on the Coast. The Empress Hotel sits proudly at the centre of culture and history in Victoria, British Columbia. This is the best of all worlds – where contrast meets distinction, opulence blends harmoniously with the understated and fabled history meshes with contemporary affairs. This award-winning Victoria hotel and National Historic Site is an alluring blend of classic and contemporary, vintage and cutting-edge: Where Modern meets Iconic. Come join our wonderful team of hospitality experts!

Our commitment to Diversity & Inclusion:
We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.

Why work for Accor?
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/

Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS

Job-Category: Administration & Support

Job Type: Temporary

Job Schedule: Full-Time

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More about this job

Responsibilities

The Executive Assistant will manage the Executive Office's calendar, correspondence, and meetings while acting as a key liaison between hotel leadership and stakeholders. They will also coordinate cross-functional initiatives, VIP guest stays, and administrative processes to ensure operational efficiency.

Requirements

Candidates must have a minimum of 3 years of executive administration experience, preferably within a luxury hotel environment. Proficiency in Microsoft Office suite and Copilot is required, along with strong interpersonal skills and the ability to handle confidential information.

Skills

Executive administration
Calendar management
Stakeholder management
Project coordination
Microsoft Copilot
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Communication skills
Organizational skills
Attention to detail
Confidentiality
Hospitality operations
Event coordination

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administration
Hospitality
Luxury Hotel
Calendar Management
Stakeholder Liaison
Microsoft Copilot
Microsoft Office
VIP Services
Event Coordination
Project Management
Guest Relations
Operational Support
Data Management
Communication
Time Management
Confidentiality
Professionalism
Reporting
Workflow Automation

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