Office & administration jobs in Canada

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Added 11 days ago
FC
Operations Supervisor
FedEx Canada
Woodbridge, ON
- Part-time
Must possess valid driver’s license and a good driving record
Added 11 days ago
FC
Operations Supervisor-2
FedEx Canada
Woodbridge, ON
- Part-time
Must possess valid driver’s license and a good driving record
Added 11 days ago
CW
Business Office Coordinator
Canadian Wealth Inc.
Calgary, AB
- Full-time
Approximately 1 year of experience in administration, customer service, office coordination, business operations, or a related field preferred.
Added 11 days ago
Student Library Page
County of Elgin
Rodney, ON
Added 11 days ago
UO
Administrative Assistant, HR Students & Facilities
University of British Columbia
Vancouver, BC · UBCV | Liu Institute for Global Issues (LIU)
- $4,719 to $4,960 CAD / month
- Full-time
Coordinates complex processes, such as office administration procedures, appointing student workers, and providing confidential administrative support to the School.
Added 11 days ago
S
Unit Clerk, Ambulatory Care
Sanya’k̓ula
Vancouver, BC
- Full-time
Added 11 days ago
EC
Receptionist (All Sites)
ErinoakKids Center for Treatment and Development
Oakville, ON
- Contract
Must possess a valid Ontario driver’s license and have access to a personal vehicle
Added 11 days ago
EC
Receptionist
ErinoakKids Center for Treatment and Development
Brampton, ON
- Part-time
Proficient knowledge of office equipment (postage meter machines, fax machines, photocopiers and multi-line telephone systems);
Added 11 days ago
JI
Executive Assistant
J.D. Irving, Limited
Dartmouth, NS
- Full-time
Post-secondary certificate or diploma in Business Administration or a related field.
Added 11 days ago
Administrative Assistant, Commercial Banking - Halifax, NS
Scotiabank
Halifax, NS
Monitoring, reviewing, and approving standard expenditures to ensure the activities of the office are conducted within established budgets;
Added 11 days ago
C
Land Agent
Canacre
BC
- Temporary
Added 11 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
MB · Laurier, MB
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 11 days ago
S(
Gestionnaire immobilier Westwalk DDO / Property Manager Westwalk DDO
Scalia (Les Propriétés)
Montreal, QC
- Full-time
Solide compréhension de l'administration des baux, des clauses d'indexation des loyers et de la conformité légale.
Added 11 days ago
ES
Office Administrator & Accounting Specialist
Engineering Search Firm Inc.
Toronto, ON · North York, ON
- $65,000 to $85,000 CAD / year
- Full-time
The successful candidate will be responsible for a variety of duties, including office administration, tenant account management, accounts receivable and payable, rent processing, and legal…
Added 11 days ago
EC
Administrative Assistant, Office of the AVP Research + Dean of Graduate Studies
Emily Carr University of Art and Design
Vancouver, BC
- Temporary
A two-year diploma in Office Administration or a related field
Added 11 days ago
B
Administrative Assistant
BPA
Calgary, AB
- Full-time
College diploma in administration, office administration, or a related field, or equivalent experience;
Added 11 days ago
C
Change Management Consultant, Claims (16 Month Temporary)
Co-operators
Calgary, AB · AB · Moncton, NB · Guelph, ON · Hamilton, ON · Mississauga, ON · Toronto, ON · Edmonton, AB
- Full-time
Work Model: Hybrid (2 days in office)
Added 11 days ago
FC
Administrative Assistant
FLINT Corp.
Calgary, AB
- Full-time
Coordinate day-to-day office administration to maintain an organized, professional, and efficient corporate office environment.
Added 11 days ago
BB
Office Administrative Assistant - Law Firm
Bleay Both Uppal LLP
Vancouver, BC
- Full-time
…is an exciting opportunity for someone who wants to build an administration career with a dynamic growing organization. This is a permanent full-time, in-office position at our Vancouver…
Added 11 days ago
B&
Administrative Assistant
Black & McDonald Limited
Toronto, ON · Scarborough, ON
- Full-time
MS Office (Word, Excel), including basic knowledge of document editing
Added 11 days ago
CH
Executive Assistant
Covenant Health Canada
AB · Edmonton, AB
- Contract
Related post-secondary office administration certificate. Five years in a senior secretarial or administrative assistant position in a health care institution.
Added 11 days ago
S
Medical Secretary
SRCHC
Toronto, ON
- Full-time
Added 11 days ago
Executive Assistant to Executive Director/Artistic Director
Stratford Festival
Stratford, ON
…effectiveness and leadership priorities. This position also supports office operations, reception functions, and special projects that contribute to the smooth functioning of the Directors’…
Added 11 days ago
TD
Receptionist (Temporary, Part-Time)
The District of Sechelt
Sechelt, BC
- Part-time
Applicants must have a high level of proficiency with Microsoft Office 365 tools and be able to learn new software quickly
Added 11 days ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
- Full-time
A community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.

Accurate Indigenous Managers & Advisors

Junior Data Entry Clerk

Winnipeg, MB, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 29, 2026
Experience: Minimum 2 years of relevant data entry, administrative, financial administration, or related office experience.
Posting language: English
Posted: Oct 30, 2026

Original job description

Position Title: Junior Data Entry Clerk Location: Winnipeg, Manitoba Employment Status: Full-Time Reports To: Office Manager Overtime Status: Overtime eligible in accordance with Manitoba Employment Standards

About AIMA

Accurate Indigenous Managers & Advisors (AIMA) partners with First Nations, Indigenous organizations, and businesses to deliver professional consulting, operational support, financial administration, human resources, and organizational development services.

Our team is committed to building strong relationships, supporting Indigenous communities, and helping organizations operate efficiently through practical, people-focused solutions. We believe in collaboration, continuous learning, accountability, and making meaningful contributions to the communities we serve.

Position Summary

The Junior Data Entry Clerk supports Accurate Indigenous Managers & Advisors (AIMA) by ensuring organizational information is entered, maintained, and managed accurately across multiple business systems. This position assists with administrative processes by organizing records, updating databases and financial systems, digitizing documentation, and supporting data integrity across Human Resources, Finance, Operations, and consulting projects.

Working closely with multiple departments, the Junior Data Entry Clerk plays an important role in ensuring organizational information remains accurate, accessible, and secure. This position requires a dependable and accountable individual who can work independently, maintain a high degree of accuracy, and manage multiple priorities in a fast-paced environment.

Key Responsibilities

Data Entry & Database Maintenance
Enter, update, and maintain information within organizational databases and software systems.
Enter and maintain applicable information within QuickBooks and Sage 300 as assigned.
Verify the accuracy and completeness of information before entry.
Review records for inconsistencies, missing information, or duplicate entries.
Correct data errors in accordance with established procedures.
Maintain confidentiality while handling sensitive organizational information.
Complete assigned data entry accurately and within established timelines.
Document Management
Scan, upload, and organize digital records.
Maintain electronic and physical filing systems.
Archive historical documentation in accordance with organizational procedures.
Ensure documents are properly labelled, indexed, and stored for easy retrieval.
Assist with records retention and document organization projects.
Administrative Support
Prepare spreadsheets, reports, and tracking documents.
Assist with the creation and maintenance of templates and forms.
Support administrative projects across multiple departments.
Respond to internal requests for documentation and records.
Assist with meeting preparation, document distribution, and filing.
Independently manage assigned administrative and data-entry responsibilities within established deadlines.
Information Quality & Reporting
Perform routine quality checks on databases, financial systems, and spreadsheets.
Identify incomplete, inaccurate, or outdated information.
Generate routine reports and summaries as requested.
Support leadership by providing organized and accurate information.
Recommend opportunities to improve record-keeping processes.
Promptly identify and escalate discrepancies or data-quality concerns that cannot be independently resolved.
Cross-Department Support
Assist Human Resources with employee documentation and personnel records.
Support Finance with document organization, financial filing, and data entry.
Assist Operations with project tracking and administrative documentation.
Support consulting projects through accurate data collection and organization.
Collaborate with staff across departments to maintain accurate organizational records.

Authority & Decision-Making

The Junior Data Entry Clerk is responsible for maintaining the accuracy, confidentiality, and integrity of organizational records while following established procedures.

The position is expected to manage assigned responsibilities independently, take accountability for the accuracy and timely completion of work, identify discrepancies or missing information, and escalate matters requiring supervisory direction.

Qualifications

Required

Minimum 2 years of relevant data entry, administrative, financial administration, or related office experience.
High school diploma or equivalent.
Demonstrated experience using QuickBooks is required.
Demonstrated experience using Sage 300 is required.
Minimum keyboarding speed of 50 words per minute (WPM) with a high degree of accuracy.
Strong computer proficiency.
Proficiency in Microsoft Office, including Word, Excel, Outlook, and Teams.
Excellent keyboarding and data-entry accuracy.
Strong organizational and time-management skills.
High attention to detail and accuracy.
Ability to work effectively in a fast-paced environment and manage multiple competing priorities.
Ability to work independently with minimal supervision.
Demonstrated dependability, accountability, and consistent follow-through.
Ability to recognize errors and discrepancies and take appropriate corrective action or escalate concerns.
Ability to manage confidential information professionally.

Assets

Certificate or diploma in Office Administration, Business Administration, Accounting, or a related field.
Experience using Microsoft 365, SharePoint, or database management systems.
Experience working with Indigenous organizations, consulting firms, or non-profit environments.

Core Competencies

Accuracy
Attention to Detail
Organization
Confidentiality
Time Management
Dependability
Accountability
Independent Work
Initiative
Adaptability
Professional Communication
Ability to Work Under Pressure
Teamwork
Continuous Learning

Working Conditions

Primarily office-based at AIMA's Winnipeg office.
Standard business hours with occasional flexibility based on operational needs.
Extensive computer and keyboard use.
Frequent interaction with multiple departments.
Fast-paced environment requiring the management of multiple priorities while maintaining a high degree of accuracy.
Regular independent work requiring personal accountability and effective time management.

Why Join AIMA?

At AIMA, you'll become part of a collaborative team committed to supporting Indigenous communities through professional consulting and organizational services. Every role contributes to building stronger organizations, improving systems, and delivering meaningful results.

As a Junior Data Entry Clerk, you'll gain experience working across multiple departments and business systems while developing strong administrative, organizational, and information-management skills.

Equal Opportunity Employer

Accurate Indigenous Managers & Advisors is committed to fostering an inclusive and respectful workplace. We welcome applications from all qualified individuals and encourage applications from First Nations, Métis, Inuit, and other Indigenous peoples, as well as members of equity-deserving groups.

Reasonable accommodations are available throughout the recruitment process upon request.

Apply on LinkedIn About employer

More about this job

Responsibilities

Enter, verify, update, and maintain accurate information across databases, QuickBooks, Sage 300, spreadsheets, and organizational records while protecting confidential information. Organize and digitize documents, prepare routine reports, support administrative work across departments, and identify or escalate data-quality issues.

Requirements

Requires at least two years of relevant data-entry, administrative, financial-administration, or related office experience, a high school diploma or equivalent, and demonstrated experience with QuickBooks and Sage 300. Candidates must type at least 50 WPM accurately and demonstrate computer proficiency, Microsoft Office skills, attention to detail, organization, confidentiality, and the ability to work independently and manage competing priorities.

Skills

Data Entry
Database Maintenance
QuickBooks
Sage 300
Microsoft Office
Microsoft Excel
Microsoft Word
Microsoft Outlook
Microsoft Teams
Document Management
Data Accuracy
Records Management
Confidentiality
Organization
Time Management
Financial Administration

Visa sponsorship

Not detected in the job text

Keywords

Data Entry
QuickBooks
Sage 300
Microsoft Office
Microsoft 365
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Teams
SharePoint
Database Management
Financial Administration
Human Resources
Document Management
Records Retention
Data Integrity
Data Quality
Electronic Filing
Physical Filing
Digitization
Reporting
Spreadsheets
Confidential Information
Keyboarding
50 WPM
Administrative Support
Indigenous Organizations
Consulting
Non-Profit

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Office & administration jobs in Canada

Operations Supervisor

Operations Supervisor-2

Business Office Coordinator

Student Library Page

Administrative Assistant, HR Students & Facilities

Unit Clerk, Ambulatory Care

Receptionist (All Sites)

Receptionist

Executive Assistant

Administrative Assistant, Commercial Banking - Halifax, NS

Land Agent

Post Office Assistant - Term

Gestionnaire immobilier Westwalk DDO / Property Manager Westwalk DDO

Office Administrator & Accounting Specialist

Administrative Assistant, Office of the AVP Research + Dean of Graduate Studies

Administrative Assistant

Change Management Consultant, Claims (16 Month Temporary)

Administrative Assistant

Office Administrative Assistant - Law Firm

Administrative Assistant

Executive Assistant

Medical Secretary

Executive Assistant to Executive Director/Artistic Director

Receptionist (Temporary, Part-Time)

Administrative Assistant 4 - Street Crime Unit (up to two year term)

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Advertised starting pay

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Office & administration jobs in Canada