Office & administration jobs in Canada

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Added 7 days ago
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Administrative Assistant (18-month Term)
MNP
Chatham-Kent, ON · Chatham, ON · Tilbury, ON
- Full-time
Post-secondary education in administration is considered an asset
Added 7 days ago
Councillor's Administrative Assistant
City of Mississauga
Mississauga, ON
…Assistant, Ward 3 will carry out the daily duties of the Council…
Added 7 days ago
PH
Health Records Clerk, Fraser Health sites
Providence Healthcare
Surrey, BC
- Other
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OU
Fundraising Administrator & Executive Assistant to the CEO
Orthodox Union
Toronto, ON
- Full-time
Proficiency in Microsoft Office (Word, Excel, PowerPoint)
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Executive Assistant to CFO
Hays
Guelph, ON
- Contract
Post-secondary education (degree, diploma, certificate) in business, finance, administration or equivalent work experience
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Property Administrator - Residential
Morguard
Calgary, AB
- Full-time
Oversee and coordinate all office administration, including ordering office supplies, organizing and maintaining filing system, email, phone calls and walk-in visitors.
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Receptionist
Primacorp Ventures Inc
Burnaby, BC
High school diploma with formal or practical training in office administration, customer service, and business communications.
Added 7 days ago
Executive Receptionist
State Window Corporation
Vaughan, ON
…Receptionist supports the smooth day-to-day operation of the front office and provides administrative assistance as…
Added 7 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Blaine Lake, SK
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 7 days ago
C
Administrative Assistant
CIBC
Winnipeg, MB
- Full-time
You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit
Added 7 days ago
Office Manager
Long View Systems
AB
We are looking for an experienced, people-focused Office Manager to lead the day-to-day workplace experience for our Edmonton branch. This visible and hands-on role combines office and…
Added 7 days ago
SH
Administrative Assistant - AY2 - Primary Care
Southern Health-Santé Sud
Steinbach, MB
- Full-time
…maintaining personnel files, finance functions, clerical functions, office and data management, document production, documentation, communications and other duties as…
Added 7 days ago
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Receptionist Clerk - Bilingual
Interlake-Eastern Regional Health Authority
Powerview-Pine Falls, MB · Pine Falls, MB
- Full-time
…The incumbent provides services in support of the business office such as typing, filing, handling of incoming and outgoing correspondence and data entry. The position of Receptionist Clerk…
Added 7 days ago
MC
Property Administrator
Medallion Corporation
Toronto, ON
- Full-time
…and on-site teams. This role ensures the efficient day to day administration of property operations, including resident relations, financial coordination, and compliance with Ontario…
Added 7 days ago
WM
Administrative Assistant - Kingsway Mall
Westcliff Management Ltd
AB · Edmonton, AB
- Full-time
Coordinate office supplies, meeting minutes, filing systems, and general office administration.
Added 7 days ago
KS
Inventory Manager
Kelly Science, Engineering, Technology & Telecom
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
10 ans et plus d'expérience avec un baccalauréat, OU 7 ans et plus avec une maîtrise (chaîne d'approvisionnement, ingénierie ou administration/commerce de préférence).
Added 7 days ago
IH
Office Coordinator
Inspired HR Ltd
Vancouver, BC
- Full-time
Approximately two to three years of experience in office coordination, administration or a similar support role.
Added 7 days ago
FI
Data Entry Operator - Bilingual - Proficient
FP Inc.
Montreal, QC
- $20 to $22 CAD / hour
- Contract
Review account opening documents sent by the Front Office, ensuring integrity, accuracy and fast processing for a varying number of files.
Added 7 days ago
CM
Unit Clerk - Repost
CancerCare Manitoba
Winnipeg, MB
- Full-time
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Junior Data Entry Clerk
Accurate Indigenous Managers & Advisors
Winnipeg, MB
- Full-time
Minimum 2 years of relevant data entry, administrative, financial administration, or related office experience.
Added 7 days ago
Administrative Assistant - AY2 - Primary Care
Winnipeg Regional Health Authority
Steinbach, MB
…maintaining personnel files, finance functions, clerical functions, office and data management, document production, documentation, communications and other duties as…
Added 7 days ago
GC
Administrative Assistant
Groupex Canada
AB · Edmonton, AB
- Full-time
The Administrative Assistant plays a crucial role in supporting the efficient operation of the general office with a focus on the rebate process. This role involves administrative tasks…
Added 7 days ago
AC
Paralegal - Corporate Secretary - Temporary
Air Canada
Dorval, QC
- Full-time
…authorities and supporting the work of the Corporate Secretary’s Office. This position also ensures that Air Canada and its subsidiaries comply with applicable regulations and assists in…
Added 7 days ago
LG
Senior Administrative Assistant
LGC Group
Vaughan, ON
- $70,000 to $90,000 CAD / year
- Full-time
The role requires standard business office hours with some flexibility because the position is more about accomplishing tasks and objectives with a high level of responsiveness than…
Added 7 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Chatham-Kent, ON · Wheatley, ON
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…

Accurate Indigenous Managers & Advisors

Junior Data Entry Clerk

Winnipeg, MB, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 3, 2026
Experience: Minimum 2 years of relevant data entry, administrative, financial administration, or related office experience.
Posting language: English
Posted: Nov 3, 2026

Original job description

Position Title: Junior Data Entry Clerk Location: Winnipeg, Manitoba Employment Status: Full-Time Reports To: Office Manager Overtime Status: Overtime eligible in accordance with Manitoba Employment Standards

About AIMA

Accurate Indigenous Managers & Advisors (AIMA) partners with First Nations, Indigenous organizations, and businesses to deliver professional consulting, operational support, financial administration, human resources, and organizational development services.

Our team is committed to building strong relationships, supporting Indigenous communities, and helping organizations operate efficiently through practical, people-focused solutions. We believe in collaboration, continuous learning, accountability, and making meaningful contributions to the communities we serve.

Position Summary

The Junior Data Entry Clerk supports Accurate Indigenous Managers & Advisors (AIMA) by ensuring organizational information is entered, maintained, and managed accurately across multiple business systems. This position assists with administrative processes by organizing records, updating databases and financial systems, digitizing documentation, and supporting data integrity across Human Resources, Finance, Operations, and consulting projects.

Working closely with multiple departments, the Junior Data Entry Clerk plays an important role in ensuring organizational information remains accurate, accessible, and secure. This position requires a dependable and accountable individual who can work independently, maintain a high degree of accuracy, and manage multiple priorities in a fast-paced environment.

Key Responsibilities

Data Entry & Database Maintenance
Enter, update, and maintain information within organizational databases and software systems.
Enter and maintain applicable information within QuickBooks and Sage 300 as assigned.
Verify the accuracy and completeness of information before entry.
Review records for inconsistencies, missing information, or duplicate entries.
Correct data errors in accordance with established procedures.
Maintain confidentiality while handling sensitive organizational information.
Complete assigned data entry accurately and within established timelines.
Document Management
Scan, upload, and organize digital records.
Maintain electronic and physical filing systems.
Archive historical documentation in accordance with organizational procedures.
Ensure documents are properly labelled, indexed, and stored for easy retrieval.
Assist with records retention and document organization projects.
Administrative Support
Prepare spreadsheets, reports, and tracking documents.
Assist with the creation and maintenance of templates and forms.
Support administrative projects across multiple departments.
Respond to internal requests for documentation and records.
Assist with meeting preparation, document distribution, and filing.
Independently manage assigned administrative and data-entry responsibilities within established deadlines.
Information Quality & Reporting
Perform routine quality checks on databases, financial systems, and spreadsheets.
Identify incomplete, inaccurate, or outdated information.
Generate routine reports and summaries as requested.
Support leadership by providing organized and accurate information.
Recommend opportunities to improve record-keeping processes.
Promptly identify and escalate discrepancies or data-quality concerns that cannot be independently resolved.
Cross-Department Support
Assist Human Resources with employee documentation and personnel records.
Support Finance with document organization, financial filing, and data entry.
Assist Operations with project tracking and administrative documentation.
Support consulting projects through accurate data collection and organization.
Collaborate with staff across departments to maintain accurate organizational records.

Authority & Decision-Making

The Junior Data Entry Clerk is responsible for maintaining the accuracy, confidentiality, and integrity of organizational records while following established procedures.

The position is expected to manage assigned responsibilities independently, take accountability for the accuracy and timely completion of work, identify discrepancies or missing information, and escalate matters requiring supervisory direction.

Qualifications

Required

Minimum 2 years of relevant data entry, administrative, financial administration, or related office experience.
High school diploma or equivalent.
Demonstrated experience using QuickBooks is required.
Demonstrated experience using Sage 300 is required.
Minimum keyboarding speed of 50 words per minute (WPM) with a high degree of accuracy.
Strong computer proficiency.
Proficiency in Microsoft Office, including Word, Excel, Outlook, and Teams.
Excellent keyboarding and data-entry accuracy.
Strong organizational and time-management skills.
High attention to detail and accuracy.
Ability to work effectively in a fast-paced environment and manage multiple competing priorities.
Ability to work independently with minimal supervision.
Demonstrated dependability, accountability, and consistent follow-through.
Ability to recognize errors and discrepancies and take appropriate corrective action or escalate concerns.
Ability to manage confidential information professionally.

Assets

Certificate or diploma in Office Administration, Business Administration, Accounting, or a related field.
Experience using Microsoft 365, SharePoint, or database management systems.
Experience working with Indigenous organizations, consulting firms, or non-profit environments.

Core Competencies

Accuracy
Attention to Detail
Organization
Confidentiality
Time Management
Dependability
Accountability
Independent Work
Initiative
Adaptability
Professional Communication
Ability to Work Under Pressure
Teamwork
Continuous Learning

Working Conditions

Primarily office-based at AIMA's Winnipeg office.
Standard business hours with occasional flexibility based on operational needs.
Extensive computer and keyboard use.
Frequent interaction with multiple departments.
Fast-paced environment requiring the management of multiple priorities while maintaining a high degree of accuracy.
Regular independent work requiring personal accountability and effective time management.

Why Join AIMA?

At AIMA, you'll become part of a collaborative team committed to supporting Indigenous communities through professional consulting and organizational services. Every role contributes to building stronger organizations, improving systems, and delivering meaningful results.

As a Junior Data Entry Clerk, you'll gain experience working across multiple departments and business systems while developing strong administrative, organizational, and information-management skills.

Equal Opportunity Employer

Accurate Indigenous Managers & Advisors is committed to fostering an inclusive and respectful workplace. We welcome applications from all qualified individuals and encourage applications from First Nations, Métis, Inuit, and other Indigenous peoples, as well as members of equity-deserving groups.

Reasonable accommodations are available throughout the recruitment process upon request.

Apply on LinkedIn About employer

More about this job

Responsibilities

Enter, verify, update, and maintain accurate information across databases, QuickBooks, Sage 300, spreadsheets, and organizational records while protecting confidential information. Organize and digitize documents, prepare routine reports, support administrative work across departments, and identify or escalate data-quality issues.

Requirements

Requires at least two years of relevant data-entry, administrative, financial-administration, or related office experience, a high school diploma or equivalent, and demonstrated experience with QuickBooks and Sage 300. Candidates must type at least 50 WPM accurately and have strong computer, organizational, communication, confidentiality, and independent-work skills, including proficiency in Microsoft Office.

Skills

Data Entry
Database Maintenance
QuickBooks
Sage 300
Microsoft Office
Microsoft Excel
Microsoft Word
Microsoft Outlook
Microsoft Teams
Document Management
Data Accuracy
Records Management
Confidentiality
Time Management
Attention to Detail
Financial Administration

Visa sponsorship

Not detected in the job text

Keywords

Data Entry
Database Management
QuickBooks
Sage 300
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Microsoft 365
SharePoint
Financial Administration
Human Resources Records
Document Management
Records Retention
Data Integrity
Data Quality Checks
Spreadsheets
Routine Reporting
Digitization
Confidential Information
Keyboarding
50 WPM
Administrative Support
Indigenous Organizations
Consulting Services

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Office & administration jobs in Canada

Administrative Assistant (18-month Term)

Councillor's Administrative Assistant

Health Records Clerk, Fraser Health sites

Fundraising Administrator & Executive Assistant to the CEO

Executive Assistant to CFO

Property Administrator - Residential

Receptionist

Executive Receptionist

Post Office Assistant - Term

Administrative Assistant

Office Manager

Administrative Assistant - AY2 - Primary Care

Receptionist Clerk - Bilingual

Property Administrator

Administrative Assistant - Kingsway Mall

Inventory Manager

Office Coordinator

Data Entry Operator - Bilingual - Proficient

Unit Clerk - Repost