Office & administration jobs in Canada

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Added 9 hours ago
IE
Materials Coordinator - Night Shift
Industrial Electric Mfg. (IEM)
Surrey, BC
- Full-time
Must have 6 months of experience using inventory management systems within an ERP
Added 9 hours ago
Medical Secretary, Department of Medicine
Sinai Health
Toronto, ON
This role is responsible for running an outpatient clinic 2 half-days per week, with additional clinic days as required
Added 9 hours ago
LAA-26-66 - Office Administrative Assistant
Legal Aid Alberta
Edmonton, AB
Legal Aid Alberta is seeking to fill a full time permanent Office Administrative Assistant position in our Edmonton office. This position will appeal to an individual that likes to take…
Added 9 hours ago
O&
Administrative Coordinator
Owen & Associates
Collingwood, ON
- Full-time
Post-secondary education in office administration, business administration, or a related field is considered an asset. Equivalent practical experience will also be considered.
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TS
Administrative Assistant
The Salvation Army Canada and Bermuda Territory
Gibsons, BC · Sunshine Coast Ministries
- Part-time
Standard Class 5 drivers license required
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D
Administrative assistant, Administration
Desjardins
ON · Caisse Desjardins Ontario
- Full-time
Added 9 hours ago
TM
Administrative Assistant, Indigenous Engagement and Regulatory Affairs
Trekor Metals Limited
McLeese Lake, BC
- Full-time
…with strong communication, document management, and Microsoft Office…
Added 9 hours ago
BC
Operations Supervisor
Brink's Canada
Ottawa, ON · CAN-BKS-ON:Ottawa
- Full-time
Ensure grievances are addressed in a timely fashion; make recommendations for disciplinary actions; administration of applicable Collective Bargaining Agreement.
Added 9 hours ago
Office Manager
Glen Group Of Companies
Richmond, BC
· Must have own vehicle and Class 5 license
Added 9 hours ago
Post Office Assistant - Term
Canada Post - Postes Canada
Oxbow, SK
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 9 hours ago
CO
Administrative Assistant 3 - Front Desk
City of Saint John
Saint John, NB
- Full-time
The successful candidate must possess a community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.
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SH
Unit Clerk - Repost
Southern Health-Santé Sud
Steinbach, MB
- Full-time
Proficient in Microsoft Office Applications and Email.
Added 9 hours ago
AI
Junior Data Entry Clerk
Accurate Indigenous Managers & Advisors
Winnipeg, MB
- Full-time
Minimum 2 years of relevant data entry, administrative, financial administration, or related office experience.
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WL
Réceptionniste
Warwick Le Crystal - Montréal
Montreal, QC
- Other
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H
Unit Clerk
HealthCareersInSask.ca
Regina, SK
- Full-time
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H
Unit Clerk
HealthCareersInSask.ca
Regina, SK
- Part-time
Added 9 hours ago
R
Program & Support Services Manager
RhynoCare
Kingsville, ON
- $65,000 CAD / year
- Other
Added 9 hours ago
Unit Clerk - Repost
Winnipeg Regional Health Authority
Steinbach, MB
Proficient in Microsoft Office Applications and Email.
Added 9 hours ago
CI
Identity and Access Management Consultant (Contract)
CoreFactor Inc.
ON · Etobicoke Northwest (Clairville / Humberwood / Woodbine Downs / West Humber / Kipling Heights / Rexdale / Elms / Tandridge / Old Rexdale), Ontario
- Contract
This position is hybrid and will require the successful consultant to go into the office two (2) times per week.
Added 9 hours ago
Administrative Assistant (Program Clerk - General)
Canadian Blood Services
SK · Regina, SK
Minimum of two years of recent related office or administrative experience
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KA
Receptionist
Kaizen Automotive Group
Calgary, AB
- Full-time
Proficiency with phone systems, computers, and basic office software (Outlook, Word, Excel).
Added 10 hours ago
PI
Administrative Coordinator
Pinchin in Canada
Mississauga, ON
- Full-time
In this role, you will be based at Pinchin’s Head Office in Mississauga, providing front-line reception and administrative support to keep the office organized and running efficiently. As a…
Added 10 hours ago
VC
Program Assistant, Mental Health & Substance Use (Medical Office Assistant/Medical Transcription)
Vancouver Coastal Health
Vancouver, BC
- $26.42 to $28.25 CAD / hour
- Full-time
Grade 12, graduation from an approved program in Medical Transcription and/or Medical Office Administration Certificate, plus one (1) year recent, related experience or an equivalent…
Added 10 hours ago
R|
Fellowship and Bursary Administrative Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…Children’s Hospital Foundation, the McGill Student Accounts Office, and…
Added 10 hours ago
C
Identity and Access Management Consultant (Contract)
CoreFactor
Toronto, ON · Etobicoke, ON
- Contract
This position is hybrid and will require the successful consultant to go into the office two (2) times per week.

Accurate Indigenous Managers & Advisors

Junior Data Entry Clerk

Winnipeg, MB, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 13, 2026
Experience: Minimum 2 years of relevant data entry, administrative, financial administration, or related office experience.
Posting language: English
Posted: Nov 13, 2026

Original job description

Position Title: Junior Data Entry Clerk Location: Winnipeg, Manitoba Employment Status: Full-Time Reports To: Office Manager Overtime Status: Overtime eligible in accordance with Manitoba Employment Standards

About AIMA

Accurate Indigenous Managers & Advisors (AIMA) partners with First Nations, Indigenous organizations, and businesses to deliver professional consulting, operational support, financial administration, human resources, and organizational development services.

Our team is committed to building strong relationships, supporting Indigenous communities, and helping organizations operate efficiently through practical, people-focused solutions. We believe in collaboration, continuous learning, accountability, and making meaningful contributions to the communities we serve.

Position Summary

The Junior Data Entry Clerk supports Accurate Indigenous Managers & Advisors (AIMA) by ensuring organizational information is entered, maintained, and managed accurately across multiple business systems. This position assists with administrative processes by organizing records, updating databases and financial systems, digitizing documentation, and supporting data integrity across Human Resources, Finance, Operations, and consulting projects.

Working closely with multiple departments, the Junior Data Entry Clerk plays an important role in ensuring organizational information remains accurate, accessible, and secure. This position requires a dependable and accountable individual who can work independently, maintain a high degree of accuracy, and manage multiple priorities in a fast-paced environment.

Key Responsibilities

Data Entry & Database Maintenance
Enter, update, and maintain information within organizational databases and software systems.
Enter and maintain applicable information within QuickBooks and Sage 300 as assigned.
Verify the accuracy and completeness of information before entry.
Review records for inconsistencies, missing information, or duplicate entries.
Correct data errors in accordance with established procedures.
Maintain confidentiality while handling sensitive organizational information.
Complete assigned data entry accurately and within established timelines.
Document Management
Scan, upload, and organize digital records.
Maintain electronic and physical filing systems.
Archive historical documentation in accordance with organizational procedures.
Ensure documents are properly labelled, indexed, and stored for easy retrieval.
Assist with records retention and document organization projects.
Administrative Support
Prepare spreadsheets, reports, and tracking documents.
Assist with the creation and maintenance of templates and forms.
Support administrative projects across multiple departments.
Respond to internal requests for documentation and records.
Assist with meeting preparation, document distribution, and filing.
Independently manage assigned administrative and data-entry responsibilities within established deadlines.
Information Quality & Reporting
Perform routine quality checks on databases, financial systems, and spreadsheets.
Identify incomplete, inaccurate, or outdated information.
Generate routine reports and summaries as requested.
Support leadership by providing organized and accurate information.
Recommend opportunities to improve record-keeping processes.
Promptly identify and escalate discrepancies or data-quality concerns that cannot be independently resolved.
Cross-Department Support
Assist Human Resources with employee documentation and personnel records.
Support Finance with document organization, financial filing, and data entry.
Assist Operations with project tracking and administrative documentation.
Support consulting projects through accurate data collection and organization.
Collaborate with staff across departments to maintain accurate organizational records.

Authority & Decision-Making

The Junior Data Entry Clerk is responsible for maintaining the accuracy, confidentiality, and integrity of organizational records while following established procedures.

The position is expected to manage assigned responsibilities independently, take accountability for the accuracy and timely completion of work, identify discrepancies or missing information, and escalate matters requiring supervisory direction.

Qualifications

Required

Minimum 2 years of relevant data entry, administrative, financial administration, or related office experience.
High school diploma or equivalent.
Demonstrated experience using QuickBooks is required.
Demonstrated experience using Sage 300 is required.
Minimum keyboarding speed of 50 words per minute (WPM) with a high degree of accuracy.
Strong computer proficiency.
Proficiency in Microsoft Office, including Word, Excel, Outlook, and Teams.
Excellent keyboarding and data-entry accuracy.
Strong organizational and time-management skills.
High attention to detail and accuracy.
Ability to work effectively in a fast-paced environment and manage multiple competing priorities.
Ability to work independently with minimal supervision.
Demonstrated dependability, accountability, and consistent follow-through.
Ability to recognize errors and discrepancies and take appropriate corrective action or escalate concerns.
Ability to manage confidential information professionally.

Assets

Certificate or diploma in Office Administration, Business Administration, Accounting, or a related field.
Experience using Microsoft 365, SharePoint, or database management systems.
Experience working with Indigenous organizations, consulting firms, or non-profit environments.

Core Competencies

Accuracy
Attention to Detail
Organization
Confidentiality
Time Management
Dependability
Accountability
Independent Work
Initiative
Adaptability
Professional Communication
Ability to Work Under Pressure
Teamwork
Continuous Learning

Working Conditions

Primarily office-based at AIMA's Winnipeg office.
Standard business hours with occasional flexibility based on operational needs.
Extensive computer and keyboard use.
Frequent interaction with multiple departments.
Fast-paced environment requiring the management of multiple priorities while maintaining a high degree of accuracy.
Regular independent work requiring personal accountability and effective time management.

Why Join AIMA?

At AIMA, you'll become part of a collaborative team committed to supporting Indigenous communities through professional consulting and organizational services. Every role contributes to building stronger organizations, improving systems, and delivering meaningful results.

As a Junior Data Entry Clerk, you'll gain experience working across multiple departments and business systems while developing strong administrative, organizational, and information-management skills.

Equal Opportunity Employer

Accurate Indigenous Managers & Advisors is committed to fostering an inclusive and respectful workplace. We welcome applications from all qualified individuals and encourage applications from First Nations, Métis, Inuit, and other Indigenous peoples, as well as members of equity-deserving groups.

Reasonable accommodations are available throughout the recruitment process upon request.

Apply on LinkedIn About employer

More about this job

Responsibilities

Enter, verify, update, and organize records across databases and financial systems, including QuickBooks and Sage 300, while maintaining confidentiality and data accuracy. Provide administrative and document-management support across Human Resources, Finance, Operations, and consulting projects, and identify or escalate data-quality issues.

Requirements

Requires at least two years of relevant data-entry, administrative, financial-administration, or related office experience, a high school diploma or equivalent, and demonstrated experience with QuickBooks and Sage 300. Candidates must type at least 50 WPM accurately and demonstrate strong computer, organizational, communication, confidentiality, and independent-work skills.

Skills

Data Entry
Database Maintenance
QuickBooks
Sage 300
Microsoft Office
Microsoft Excel
Microsoft Word
Microsoft Outlook
Microsoft Teams
Document Management
Data Accuracy
Confidentiality
Record-Keeping
Time Management
Attention to Detail
Administrative Support

Visa sponsorship

Not detected in the job text

Keywords

Data Entry
QuickBooks
Sage 300
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Microsoft 365
SharePoint
Database Management
Financial Administration
Document Management
Records Retention
Data Integrity
Data Quality
Electronic Filing
Physical Filing
Spreadsheets
Reporting
Human Resources Records
Confidential Information
Administrative Support
Indigenous Organizations
Consulting Services

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Office & administration jobs in Canada

Materials Coordinator - Night Shift

Medical Secretary, Department of Medicine

LAA-26-66 - Office Administrative Assistant

Administrative Coordinator

Administrative Assistant

Administrative assistant, Administration

Administrative Assistant, Indigenous Engagement and Regulatory Affairs

Operations Supervisor

Office Manager

Post Office Assistant - Term

Administrative Assistant 3 - Front Desk

Unit Clerk - Repost