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Added 1 hour ago
Executive Assistant to the Chief Project Development Officer
Trans Mountain
Calgary, AB
…driven individual to join our dynamic team as an Executive Assistant to the Chief Project Development Officer, Pacific Link. The Executive Assistant will provide senior-level executive,…
Added 1 hour ago
NL
S2627-80 Educational Assistant - Aurora Middle School and J.A. Williams High School
Northern Lights Public Schools
Bonnyville, AB
- Full-time
S2627-80 Educational Assistant - Aurora Middle School & J.A. Williams High School
Added 1 hour ago
NL
Administrative Assistant, Information Technology
Nanaimo Ladysmith Public Schools - School District 68
Nanaimo, BC
- Full-time
Nanaimo Ladysmith Public Schools (NLPS) is seeking an organized, resourceful, Administrative Assistant to support our Information Technology Department. Reporting to the Director of…
Added 3 hours ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 4 hours ago
R|
Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
As Research Assistant (public engagement), you will be responsible for the development, implementation, and evaluation of CADeN’s public engagement campaign. As part of this work, you will…
Added 5 hours ago
YC
Marketing assistant
Your Choice Moblie Ltd.
St. Albert, AB
- From $36 CAD / hour
- Full-time
- On-site
Gather, research and prepare communications material
Added 5 hours ago
MA
Access and Events Assistant
Mount Allison University
Sackville, NB
- Full-time
The Access and Events Assistant works closely with the full-time staff of the Owens Art Gallery and plays a vital role supporting access initiatives and public events at the Gallery. This…
Added 5 hours ago
S
Stage Experience Lead - Full Time
Sephora
Toronto, ON · Ontario, ON
- $22.2 to $26.1 CAD / hour
- Full-time
…Skincare, Fragrance & Haircare or a combination of these areas. An Assistant Manager, Client Experience is responsible for ensuring that all members of their team execute Sephora’s selling…
Added 6 hours ago
MS
Executive Assistant
Marberg Staffing
Toronto, ON
- $45 to $50 CAD / hour
- Temporary
Executive Assistant to C-Level Executive, Canadian office of international advisory firm client, downtown Toronto.
Added 6 hours ago
MH
Occupational Therapy Assistant - Panorama
Monarch House
Panorama, BC
- Part-time
As an Occupational Therapy Assistant (OTA) at Monarch House your primary responsibility is implementing interventions for children and youth with autism spectrum disorder or other…
Added 7 hours ago
Project Coordinator - Capital Projects
Convergint Technologies Ltd
Dartmouth, NS
…and contract documentation and facilitation of project team communications. The project administrator provides support, advice, resources and guidance to clients, contractors and Convergint…
Added 8 hours ago
BS
Head Office Administrative Coordinator
Bento Sushi
Richmond Hill, ON
- $50,000 to $55,000 CAD / year
- Full-time
Manage and support internal communications, company announcements, employee engagement initiatives, and corporate reporting activities.
Added 9 hours ago
Assistant Marketing Manager, Häagen-Dazs
Nestle Operational Services Worldwide SA
Toronto, ON · North York, ON
As Assistant Marketing Manager, Häagen-Dazs, you’ll play a meaningful role in shaping how one of the world’s most iconic premium brands shows up in Canada. This is a hands-on brand role…
Added 9 hours ago
M
Electronics Inspector
MDA
Sainte-Anne-de-Bellevue, QC
- Full-time
…and more than 450 missions, MDA Space is a global leader in communications satellites, Earth and space observation, and space exploration and infrastructure. The MDA Space team of more than…
Added 10 hours ago
RP
Marketing Assistant
Roylo Partners
Toronto, ON
- Full-time
We’re hiring a full-time Marketing Assistant in Toronto, ON to support promotional campaigns, coordinate marketing activities, and help keep projects moving from the planning stage through…
Added 12 hours ago
B
Director & Assistant Market Leader, Private Wealth
BMO
Toronto, ON · FCP
- Full-time
The Director & Assistant Market Leader supports the organization’s growth objectives by enhancing profitability, market share and loyalty of the assigned Private Wealth branch / market with…
Added 13 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
…head MOA and an office manager across all locations. Dedicated communications and IT support are also available. An upstairs space is currently under construction and will include…
Added 13 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
…head MOA and an office manager across all locations. Dedicated communications and IT support are also available. An upstairs space is currently under construction and will include…
Added 13 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
…head MOA and an office manager across all locations. Dedicated communications and IT support are also available. An upstairs space is currently under construction and will include…
Added 15 hours ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 15 hours ago
FU
Assistant Coach, Track and Field – Throws
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Field, BC
- Internship
Part-Time Assistant Coach, Track and Field – Throws
Added 16 hours ago
A
Parajuriste***Paralegal
Aliaxis
CA - IDS - Office
- Full-time
Added 16 hours ago
IG
Parajuriste***Paralegal
IPEX Group
CA - IDS - Office
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Added 17 hours ago
Assistant Store Manager
Rogers Communications
Toronto, ON · Scarborough, ON
Added 17 hours ago
OH
Case Management Assistant
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The Case Management Assistant works under the direction of the Social Work Manager in Case Management, the Case Management Assistant (CMA) has responsibility to provide care/service safely…

Accurate Indigenous Managers & Advisors

Personal Assistant

Winnipeg, MB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 7, 2026
Posting language: English
Posted: Oct 8, 2026

Original job description

Location: Winnipeg, Manitoba (On-Site with Regular Travel) Employment Type: Full-Time Reports To: Senior Leadership – AIMA (Catherine Li) Compensation: Based on experience and qualifications Overtime Status: Non-management role; overtime eligibility governed by Manitoba Employment Standards

About AIMA

Accurate Indigenous Management & Advisors (AIMA) is a 100% Indigenous-owned consulting firm supporting First Nations communities and Indigenous-led organizations through financial administration, governance support, project management, and community-centered initiatives.

AIMA also supports and operates affiliated business ventures, including Shelly’s Indigenous Bistro and other current or future initiatives led by senior leadership. This role operates within a high-trust, confidential, and multi-entity environment.

Position Summary

The Personal Assistant provides direct support to senior leadership with personal logistics, scheduling, family coordination, transportation support, errands, and administrative activities.

This role requires strong organizational skills, professional judgment, discretion, and the ability to manage changing priorities in a fast-paced and highly confidential environment.

The Personal Assistant works closely with the Executive Assistant and other designated support personnel to ensure continuity, coordination, and support across business, family, travel, and personal commitments.

Scope of Role

Acts on direct instruction from senior leadership
Works collaboratively with the Executive Assistant and designated support personnel
Supports family, personal, logistical, and executive coordination needs
Handles highly sensitive and confidential information with professionalism
Supports execution of priorities but does not make independent operational decisions

Key Responsibilities

Executive Coordination & Communication

Maintain regular communication with the Executive Assistant regarding schedules, appointments, travel, family commitments, errands, and priorities
Ensure tasks, bookings, appointments, and follow-ups are coordinated and not duplicated
Escalate scheduling conflicts, urgent matters, or changes in priorities promptly
Provide updates regarding completed tasks, outstanding items, and issues requiring attention
Work collaboratively with the Executive Assistant and other support personnel to maintain continuity and organization

Personal & Household Coordination

Coordinate appointments, schedules, and personal commitments
Assist with household organization and logistical planning
Coordinate service providers, deliveries, maintenance appointments, and third-party arrangements
Assist with time-sensitive personal tasks and errands
Support planning and preparation for travel, events, and personal commitments

Family & Child Support

Assist with family scheduling and activity coordination
Support transportation and logistics related to children's activities, appointments, and commitments
Coordinate communication related to family schedules and commitments

Logistics, Errands & Operational Support

Complete time-sensitive errands and logistical tasks as assigned
Coordinate deliveries, purchases, returns, supplies, and equipment
Support vehicle-related logistics, including pickups and drop-offs
Assist with travel arrangements, accommodations, and itineraries
Provide support during travel periods, special events, and assigned activities as required

Confidential & Sensitive Information Handling

Handle confidential personal, family, business, financial, governance, and operational information
Maintain strict confidentiality and privacy at all times
Ensure documents, records, and communications are handled securely
Exercise professional judgment in all interactions

Qualifications & Experience

Demonstrated reliability, punctuality, and professionalism
Strong organizational and time-management skills
Ability to manage multiple priorities in a fast-paced environment
High level of discretion, judgment, and integrity
Strong written and verbal communication skills
Valid driver's license and access to a reliable vehicle
Ability to adapt to changing schedules and operational priorities

Work Conditions

Primarily daytime hours, with flexibility based on operational and travel needs
Combination of office work, travel, errands, and off-site coordination
Local travel throughout Winnipeg required

Mandatory Conditions of Employment

The Following Are Required

Satisfactory Criminal Record Check
Child Abuse Registry Check
Valid driver's license and reliable vehicle
Ability to maintain strict confidentiality regarding personal, family, business, financial, governance, and operational matters
Ability to work collaboratively with the Executive Assistant and other designated support personnel
Signing of Confidentiality & Non-Disclosure Agreement
Compliance with all company policies and procedures

A criminal record does not automatically disqualify a candidate. Assessments will be made in accordance with applicable legislation.

How to Apply

Please Submit Your Resume To

Email: esabella@aimadvisors.ca Subject Line: Personal Assistant Application

Employment Equity Statement

AIMA is an Indigenous-owned organization committed to equity, diversity, and inclusion. Preference may be given to qualified Indigenous applicants.

Apply About employer

More about this job

Responsibilities

Provide senior leadership with personal, family, household, and executive coordination, including scheduling, appointments, errands, transportation, travel, and event support. Coordinate closely with the Executive Assistant and other support personnel, communicate updates and urgent changes, and handle sensitive information securely and confidentially.

Requirements

The role requires reliability, punctuality, professionalism, strong organizational and time-management abilities, discretion, sound judgment, communication skills, and adaptability to changing priorities. Candidates must have a valid driver's license and reliable vehicle, pass the required criminal record and child abuse registry checks, maintain strict confidentiality, and sign a confidentiality and non-disclosure agreement.

Skills

Organization
Time Management
Discretion
Professional Judgment
Confidentiality
Written Communication
Verbal Communication
Scheduling
Coordination
Prioritization
Travel Planning
Logistics
Transportation Coordination
Adaptability
Reliability
Punctuality

Visa sponsorship

Not detected in the job text

Hiring contact

Catherine Li

Keywords

Personal Assistance
Executive Coordination
Scheduling
Appointment Management
Family Coordination
Household Organization
Errands
Travel Arrangements
Itineraries
Transportation
Logistics
Service Provider Coordination
Confidential Information
Privacy
Document Handling
Criminal Record Check
Child Abuse Registry Check
Confidentiality And Non-Disclosure Agreement
Indigenous-Owned Consulting
First Nations Communities
Governance Support
Financial Administration
Project Management

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