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Added 14 mins ago
SM
Perioperative Support Assistant - Operating Rooms
St. Michael's Hospital
Toronto, ON
- Full-time
Exercise sound judgment, clinical situational awareness, and professionalism in a fast-paced environment.
Added 32 mins ago
WO
Administrative Assistant - Molecular Biology
William Osler Health System
Brampton, ON
- Full-time
The Adminitrative assistant will provide administrative requirements including the coordination of calendars, preparation of meeting materials and file management for the Molecular…
Added 45 mins ago
HP
Educational Assistant - HPE, High Prairie, Alberta
High Prairie School Division
High Prairie, AB
- Full-time
Early Childhood Training and/or Teacher Assistant Certificate
Added 45 mins ago
SA
HG – 26-27-059 – Educational Assistant 3 (EA3)
St Albert Public School Division
St. Albert, AB
- Temporary
Competition: HG – 26-27-059 – Educational Assistant 3 (EA3)
Added 47 mins ago
Executive Assistant
The City of Red Deer
Red Deer, AB
The City of Red Deer is currently recruiting for an Executive Assistant to fill a regular (permanent) full-time position. Reporting to the Executive Advisor - Enterprise Strategy,…
Added 1 hour ago
LH
2600002577 - Ot/Pt Assistant
Lakeridge Health
Whitby, ON
- Internship
Providing and monitoring various functional restoration and exercise programs under prescription of the Occupational Therapist and Physiotherapist with appropriate use of related equipment;…
Added 1 hour ago
WO
Administrative Assistant - Molecular Biology
William Osler Health System
Brampton, ON
- Full-time
The Adminitrative assistant will provide administrative requirements including the coordination of calendars, preparation of meeting materials and file management for the Molecular…
Added 1 hour ago
WO
Administrative Assistant - Molecular Biology
William Osler Health System
Brampton, ON
- Full-time
The Adminitrative assistant will provide administrative requirements including the coordination of calendars, preparation of meeting materials and file management for the Molecular…
Added 1 hour ago
UO
Team Lead, Administrative Services
University of Alberta
Edmonton, AB
- Full-time
…Operations, while providing direct supervision to the Executive Assistant to the Dean and Vice-Dean and the Administrative Coordinator…
Added 2 hours ago
TS
Christmas Kettle Assistant
The Salvation Army in Canada
Burlington, ON
- Full-time
The Christmas Kettle Assistant helps to organize, direct, and supervise the work performed by Christmas Kettle Campaign Worker activities.
Added 2 hours ago
TS
Christmas Kettle Assistant
The Salvation Army in Canada
ON · Simcoe, ON
- Part-time
Ability to maintain information in confidence and exercise good judgement.
Added 2 hours ago
VB
Financial Controller
Vaco by Highspring
Toronto, ON
- $55 to $65 CAD / hour
- Contract
· 3+ years of experience in a Controller, Assistant Controller, or similar leadership role.
Added 2 hours ago
UH
Rehabilitation Assistant
University Health Network
Toronto, ON
- Part-time
As a Rehabilitation Assistant, your responsibility is to aid physiotherapists and occupational therapists in executing particular aspects of the treatment plan devised by the therapist.…
Added 2 hours ago
MS
Consultant Conversion - Tech Admin Office II, NEX : Job Level - Associate
Morgan Stanley
Montreal, QC
- Full-time
We’re seeking someone to join our team as an Administrative Assistant to support senior stakeholders and office operations through administrative coordination, onboarding, communications,…
Added 2 hours ago
IM
Continuing care assistant
Inverary Manor
Inverness, NS
- $24.41 to $27.13 CAD / hour
- Full-time
- On-site
Added 2 hours ago
C
Executive Personal Assistant
Confidential
Victoria, BC
- $70,000 to $85,000 CAD / year
- Full-time
Manage care schedules for the household's large dogs, including feeding, grooming, exercise and veterinary appointments.
Added 4 hours ago
H
Admn Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
…Emmanuel Health, a Catholic Health Affiliate, the Administrative Assistant provides high-level, confidential administrative and operational support primarily to the Executive Director of…
Added 5 hours ago
VD
Assistant Director – Legal Services and City Clerk
Ville de Westmount • City of Westmount
Montreal, QC · Greater Montreal Metropolitan Area
- $115,866 to $144,857 CAD / year
- Full-time
Helps his or her superior exercise duties and provides support for preparing, applying, and monitoring activities that fall under the City’s corporate secretariat;
Added 5 hours ago
Executive Assistant
Canada Infrastructure Bank
Toronto, ON
The Executive Assistant will be responsible for providing administrative support to the executive leader of our Commercial Infrastructure team. The core responsibilities will include…
Added 5 hours ago
VC
Executive Assistant - VP
VON Canada
ON · Ontario, Canada
- $30.9 to $32.83 CAD / hour
- Part-time
The Executive Assistant (EA) enables the Vice President (VP) and their team to advance the mission and goals of VON. The EA supports the VP’s department which is an executive level national…
Added 5 hours ago
UO
Front Desk Administrative Assistant
University of Victoria
Victoria, BC
- Full-time
Reporting to the Corporate Services Manager, the Front Desk Administrative Assistant is the first point of contact at the Queenswood facility and represents Ocean Networks Canada (ONC) by…
Added 5 hours ago
Executive Assistant
Joseph Ribkoff
Dorval, QC
Reporting directly to the CEO, the Executive Assistant - will be responsible for handling a wide range of administrative and executive support-related tasks that vary in complexity and…
Added 6 hours ago
C
Executive Assistant to SVP/MD - Capital Markets
CIBC
Toronto, ON
- Full-time
We are seeking a highly motivated Executive Assistant to support our Capital Markets teams. Collaboration and ingenuity are at the core of everything we do. As an Executive Assistant, you…
Added 6 hours ago
UO
Student Support Assistant
University of Victoria
Victoria, BC
- Full-time
Ability to exercise initiative, judgement, and empathy to make informed decisions when dealing with students, which may involve emotional or stressful situations.
Added 6 hours ago
TS
Christmas Kettle Assistant
The Salvation Army Canada and Bermuda Territory
ON · Simcoe Community Church & Family Services
- Part-time
Ability to maintain information in confidence and exercise good judgement.

Accurate Indigenous Managers & Advisors

Personal Assistant

Winnipeg, MB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 7, 2026
Posting language: English
Posted: Oct 8, 2026

Original job description

Location: Winnipeg, Manitoba (On-Site with Regular Travel) Employment Type: Full-Time Reports To: Senior Leadership – AIMA (Catherine Li) Compensation: Based on experience and qualifications Overtime Status: Non-management role; overtime eligibility governed by Manitoba Employment Standards

About AIMA

Accurate Indigenous Management & Advisors (AIMA) is a 100% Indigenous-owned consulting firm supporting First Nations communities and Indigenous-led organizations through financial administration, governance support, project management, and community-centered initiatives.

AIMA also supports and operates affiliated business ventures, including Shelly’s Indigenous Bistro and other current or future initiatives led by senior leadership. This role operates within a high-trust, confidential, and multi-entity environment.

Position Summary

The Personal Assistant provides direct support to senior leadership with personal logistics, scheduling, family coordination, transportation support, errands, and administrative activities.

This role requires strong organizational skills, professional judgment, discretion, and the ability to manage changing priorities in a fast-paced and highly confidential environment.

The Personal Assistant works closely with the Executive Assistant and other designated support personnel to ensure continuity, coordination, and support across business, family, travel, and personal commitments.

Scope of Role

Acts on direct instruction from senior leadership
Works collaboratively with the Executive Assistant and designated support personnel
Supports family, personal, logistical, and executive coordination needs
Handles highly sensitive and confidential information with professionalism
Supports execution of priorities but does not make independent operational decisions

Key Responsibilities

Executive Coordination & Communication

Maintain regular communication with the Executive Assistant regarding schedules, appointments, travel, family commitments, errands, and priorities
Ensure tasks, bookings, appointments, and follow-ups are coordinated and not duplicated
Escalate scheduling conflicts, urgent matters, or changes in priorities promptly
Provide updates regarding completed tasks, outstanding items, and issues requiring attention
Work collaboratively with the Executive Assistant and other support personnel to maintain continuity and organization

Personal & Household Coordination

Coordinate appointments, schedules, and personal commitments
Assist with household organization and logistical planning
Coordinate service providers, deliveries, maintenance appointments, and third-party arrangements
Assist with time-sensitive personal tasks and errands
Support planning and preparation for travel, events, and personal commitments

Family & Child Support

Assist with family scheduling and activity coordination
Support transportation and logistics related to children's activities, appointments, and commitments
Coordinate communication related to family schedules and commitments

Logistics, Errands & Operational Support

Complete time-sensitive errands and logistical tasks as assigned
Coordinate deliveries, purchases, returns, supplies, and equipment
Support vehicle-related logistics, including pickups and drop-offs
Assist with travel arrangements, accommodations, and itineraries
Provide support during travel periods, special events, and assigned activities as required

Confidential & Sensitive Information Handling

Handle confidential personal, family, business, financial, governance, and operational information
Maintain strict confidentiality and privacy at all times
Ensure documents, records, and communications are handled securely
Exercise professional judgment in all interactions

Qualifications & Experience

Demonstrated reliability, punctuality, and professionalism
Strong organizational and time-management skills
Ability to manage multiple priorities in a fast-paced environment
High level of discretion, judgment, and integrity
Strong written and verbal communication skills
Valid driver's license and access to a reliable vehicle
Ability to adapt to changing schedules and operational priorities

Work Conditions

Primarily daytime hours, with flexibility based on operational and travel needs
Combination of office work, travel, errands, and off-site coordination
Local travel throughout Winnipeg required

Mandatory Conditions of Employment

The Following Are Required

Satisfactory Criminal Record Check
Child Abuse Registry Check
Valid driver's license and reliable vehicle
Ability to maintain strict confidentiality regarding personal, family, business, financial, governance, and operational matters
Ability to work collaboratively with the Executive Assistant and other designated support personnel
Signing of Confidentiality & Non-Disclosure Agreement
Compliance with all company policies and procedures

A criminal record does not automatically disqualify a candidate. Assessments will be made in accordance with applicable legislation.

How to Apply

Please Submit Your Resume To

Email: esabella@aimadvisors.ca Subject Line: Personal Assistant Application

Employment Equity Statement

AIMA is an Indigenous-owned organization committed to equity, diversity, and inclusion. Preference may be given to qualified Indigenous applicants.

Apply About employer

More about this job

Responsibilities

Provide senior leadership with personal, family, household, and executive coordination, including scheduling, appointments, errands, transportation, travel, and event support. Coordinate closely with the Executive Assistant and other support personnel, communicate updates and urgent changes, and handle sensitive information securely and confidentially.

Requirements

The role requires reliability, punctuality, professionalism, strong organizational and time-management abilities, discretion, sound judgment, communication skills, and adaptability to changing priorities. Candidates must have a valid driver's license and reliable vehicle, pass the required criminal record and child abuse registry checks, maintain strict confidentiality, and sign a confidentiality and non-disclosure agreement.

Skills

Organization
Time Management
Discretion
Professional Judgment
Confidentiality
Written Communication
Verbal Communication
Scheduling
Coordination
Prioritization
Travel Planning
Logistics
Transportation Coordination
Adaptability
Reliability
Punctuality

Visa sponsorship

Not detected in the job text

Hiring contact

Catherine Li

Keywords

Personal Assistance
Executive Coordination
Scheduling
Appointment Management
Family Coordination
Household Organization
Errands
Travel Arrangements
Itineraries
Transportation
Logistics
Service Provider Coordination
Confidential Information
Privacy
Document Handling
Criminal Record Check
Child Abuse Registry Check
Confidentiality And Non-Disclosure Agreement
Indigenous-Owned Consulting
First Nations Communities
Governance Support
Financial Administration
Project Management

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