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Accurate Indigenous Managers & Advisors

Personal Assistant

Winnipeg, MB, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 13, 2026
Posting language: English
Posted: Nov 13, 2026

Original job description

Location: Winnipeg, Manitoba (On-Site with Regular Travel) Employment Type: Full-Time Reports To: Senior Leadership – AIMA (Catherine Li) Compensation: Based on experience and qualifications Overtime Status: Non-management role; overtime eligibility governed by Manitoba Employment Standards

About AIMA

Accurate Indigenous Management & Advisors (AIMA) is a 100% Indigenous-owned consulting firm supporting First Nations communities and Indigenous-led organizations through financial administration, governance support, project management, and community-centered initiatives.

AIMA also supports and operates affiliated business ventures, including Shelly’s Indigenous Bistro and other current or future initiatives led by senior leadership. This role operates within a high-trust, confidential, and multi-entity environment.

Position Summary

The Personal Assistant provides direct support to senior leadership with personal logistics, scheduling, family coordination, transportation support, errands, and administrative activities.

This role requires strong organizational skills, professional judgment, discretion, and the ability to manage changing priorities in a fast-paced and highly confidential environment.

The Personal Assistant works closely with the Executive Assistant and other designated support personnel to ensure continuity, coordination, and support across business, family, travel, and personal commitments.

Scope of Role

Acts on direct instruction from senior leadership
Works collaboratively with the Executive Assistant and designated support personnel
Supports family, personal, logistical, and executive coordination needs
Handles highly sensitive and confidential information with professionalism
Supports execution of priorities but does not make independent operational decisions

Key Responsibilities

Executive Coordination & Communication

Maintain regular communication with the Executive Assistant regarding schedules, appointments, travel, family commitments, errands, and priorities
Ensure tasks, bookings, appointments, and follow-ups are coordinated and not duplicated
Escalate scheduling conflicts, urgent matters, or changes in priorities promptly
Provide updates regarding completed tasks, outstanding items, and issues requiring attention
Work collaboratively with the Executive Assistant and other support personnel to maintain continuity and organization

Personal & Household Coordination

Coordinate appointments, schedules, and personal commitments
Assist with household organization and logistical planning
Coordinate service providers, deliveries, maintenance appointments, and third-party arrangements
Assist with time-sensitive personal tasks and errands
Support planning and preparation for travel, events, and personal commitments

Family & Child Support

Assist with family scheduling and activity coordination
Support transportation and logistics related to children's activities, appointments, and commitments
Coordinate communication related to family schedules and commitments

Logistics, Errands & Operational Support

Complete time-sensitive errands and logistical tasks as assigned
Coordinate deliveries, purchases, returns, supplies, and equipment
Support vehicle-related logistics, including pickups and drop-offs
Assist with travel arrangements, accommodations, and itineraries
Provide support during travel periods, special events, and assigned activities as required

Confidential & Sensitive Information Handling

Handle confidential personal, family, business, financial, governance, and operational information
Maintain strict confidentiality and privacy at all times
Ensure documents, records, and communications are handled securely
Exercise professional judgment in all interactions

Qualifications & Experience

Demonstrated reliability, punctuality, and professionalism
Strong organizational and time-management skills
Ability to manage multiple priorities in a fast-paced environment
High level of discretion, judgment, and integrity
Strong written and verbal communication skills
Valid driver's license and access to a reliable vehicle
Ability to adapt to changing schedules and operational priorities

Work Conditions

Primarily daytime hours, with flexibility based on operational and travel needs
Combination of office work, travel, errands, and off-site coordination
Local travel throughout Winnipeg required

Mandatory Conditions of Employment

The Following Are Required

Satisfactory Criminal Record Check
Child Abuse Registry Check
Valid driver's license and reliable vehicle
Ability to maintain strict confidentiality regarding personal, family, business, financial, governance, and operational matters
Ability to work collaboratively with the Executive Assistant and other designated support personnel
Signing of Confidentiality & Non-Disclosure Agreement
Compliance with all company policies and procedures

A criminal record does not automatically disqualify a candidate. Assessments will be made in accordance with applicable legislation.

How to Apply

Please Submit Your Resume To

Email: esabella@aimadvisors.ca Subject Line: Personal Assistant Application

Employment Equity Statement

AIMA is an Indigenous-owned organization committed to equity, diversity, and inclusion. Preference may be given to qualified Indigenous applicants.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide direct, confidential support to senior leadership by coordinating personal, family, household, travel, and scheduling needs. Complete assigned errands and logistics, communicate updates and conflicts to the Executive Assistant, and help maintain continuity across commitments.

Requirements

Candidates must demonstrate reliability, punctuality, strong organization and time management, discretion, sound judgment, and effective written and verbal communication. A valid driver's license and reliable vehicle are required, along with satisfactory criminal record and child abuse registry checks, strict confidentiality, and the ability to collaborate with designated support personnel.

Skills

Organization
Time Management
Discretion
Professional Judgment
Written Communication
Verbal Communication
Scheduling
Coordination
Confidentiality
Adaptability
Prioritization
Transportation Logistics
Travel Planning
Errand Management
Reliability
Punctuality

Visa sponsorship

Not detected in the job text

Hiring contact

Catherine Li

Keywords

Personal Assistance
Executive Coordination
Scheduling
Family Coordination
Household Organization
Travel Arrangements
Itineraries
Transportation
Errands
Logistics
Appointment Coordination
Service Provider Coordination
Confidential Information
Privacy
Document Security
Event Support
Vehicle Logistics
Indigenous-Owned Consulting
First Nations Communities
Governance Support
Financial Administration
Project Management

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Work requirements

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