personal assistant - office
- Winnipeg, MB, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Overview
Languages
English
Education
2 years to less than 3 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
Computer and technology knowledge
Transportation/travel information
Health benefits
This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:
Support for persons with disabilities
Languages
English
Education
- Secondary (high) school graduation certificate
- or equivalent experience
2 years to less than 3 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
- Coordinate the flow of information within the team
- Open and distribute mail and other materials
- Record and prepare minutes of meetings, seminars and conferences
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
Computer and technology knowledge
- Google Docs
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Social Media
- MS Office
- Google Drive
- LinkedIn
- Legal
- Financial
- Business
Transportation/travel information
- Own transportation
- Own vehicle
- Willing to travel
- Willing to travel regularly
- Valid driver's licence
- Travel expenses paid by employer
- Public transportation is available
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large caseload
- Large workload
- Work with minimal supervision
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learner
Health benefits
- Dental plan
- Disability benefits
- Health care plan
- Paramedical services coverage
- Vision care benefits
- Group insurance benefits
- Mileage paid
- Free parking available
- Other benefits
- Paid time off (volunteering or personal days)
- Team building opportunities
- Parking available
This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:
Support for persons with disabilities
- Applies accessible and inclusive recruitment policies that accommodate persons with disabilities
- Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
- Supports newcomers and/or refugees with foreign credential recognition
- Offers on-the-job training tailored to youth
- Offers mentorship, coaching and/or networking opportunities for youth
- Participates in a government or community program or initiative that supports Indigenous people
- Offers mentorship, coaching and/or networking opportunities for Indigenous workers
- Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations
- Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
- Facilitates access to Elders who can offer support and guidance to Indigenous workers
- Applies hiring policies that discourage age discrimination
- Provides workspace accommodations, such as age-appropriate ergonomic considerations, to meet the physical needs of mature workers (for example: adjustable desks and chairs, accessible parking, etc.)
- Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)
More about this job
Responsibilities
Coordinate team information and administrative workflows, including mail, meeting minutes, appointments, calls, enquiries, and office supplies. Arrange travel, welcome and direct visitors, prepare and proofread documents, enter data, and provide customer service.
Requirements
Requires a secondary school graduation certificate or equivalent experience and 2 to less than 3 years of experience. The role calls for proficiency with office and productivity software, strong communication and organizational abilities, attention to detail, and a valid driver's licence with willingness to travel regularly.
Skills
- Information Coordination
- Mail Handling
- Meeting Minutes
- Appointment Scheduling
- Telephone Communication
- Email Enquiries
- Data Compilation
- Office Supply Inventory
- Travel Arrangements
- Reception
- Proofreading
- Data Entry
- Customer Service
- Google Docs
- Microsoft Office
- Google Drive
Benefits
- Dental Plan
- Disability Benefits
- Health Care Plan
- Paramedical Services Coverage
- Vision Care Benefits
- Group Insurance Benefits
- Mileage Paid
- Free Parking
- Paid Time Off
- Team-Building Opportunities
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Customer Service & Support
- Consulting
Keywords
- Google Docs
- Microsoft Excel
- Microsoft Outlook
- Microsoft PowerPoint
- Microsoft Windows
- Microsoft Word
- Social Media
- Microsoft Office
- Google Drive
- Legal Terminology
- Financial Terminology
- Business Terminology
- Data Entry
- Customer Service
- Appointment Scheduling
- Meeting Minutes
- Travel Arrangements
- Office Administration
- Inventory Management
- Proofreading
- Telephone Communication
- Information Coordination
- Valid Driver's Licence