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Added 2 mins ago
Registered Nurse (RN) / Registered Psychiatric Nurse (RPN), Nanaimo Correctional Centre (NCC), Correctional Health Services – Nanaimo, BC
Provincial Health Services Authority
Nanaimo, BC
Part-time
Observe, monitor, evaluate, assess and document client progress, symptoms, and behavioral changes and perform a variety of health care interventions utilizing nursing skills and medical…
Added 2 mins ago
Restaurant Shift Supervisor
SSP America
Calgary, AB
Full-time
Establish and communicate performance standards and monitor team member performance through observations, discussions, etc., and document both good and unacceptable performance accordingly
Added 1 hour ago
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
Internship
Accurately document physician orders in patient care plan.
Added 1 hour ago
Security Representative
WCB-Alberta
AB · Edmonton - Central
Part-time
Operation and monitoring of CCTV equipment, duress alarms, fire alarms, access control and intrusion alarms.
Added 1 hour ago
Mill Operator 3 - Dewatering/Reagent Operator
Foran Mining Corporation
SK
Full-time
Control dust emissions and follow proper waste-management practices to minimize environmental impact.
Added 1 hour ago
Staff Diagnostic Neurophysiology Technologist, EEG Clinical - BC Children’s Hospital
Sanya’k̓ula
Vancouver, BC
Part-time
…controls to obtain optimal recording. This may include appropriate control setting changes on the machine, use of extra electrodes, and use of activation…
Added 1 hour ago
Staff Diagnostic Neurophysiology Technologist, EEG Clinical - BC Children’s Hospital
Sanya’k̓ula
Vancouver, BC
Full-time
…controls to obtain optimal recording. This may include appropriate control setting changes on the machine, use of extra electrodes, and use of activation…
Added 1 hour ago
Repair & Overhaul Inventory Quality Inspector
Airbus Helicopters
Fort Erie, ON
Temporary
…inventory integrity within the guidelines set out in AHCA’s quality control manuals. The Repair & Overhaul Inventory Quality Inspector contributes to ensure the compliance of department…
Added 1 hour ago
Document Control Specialist
Kiewit
Calgary, AB
Full-time
As a Document Control Specialist, you will support and assist the Kiewit Energy Canada distrit with the management of engineering documents in accordance with government/company regulations…
Added 1 hour ago
Lead QA Engineer
Royal Bank of Canada
Toronto, ON
Full-time
Security & Auth Validation: Test endpoint access control mechanisms, including API keys, OAuth2 protocols, and JWT token-based authorization.
Added 1 hour ago
Security Patrol Guard – Premium Mall
Allied Universal
Toronto, ON
$20 CAD / hour
Full-time
Investigate and document incidents, accidents, and security concerns in accordance with site procedures.
Added 2 hours ago
Site Quality Specialist
GE Vernova
Niagara Falls, ON
Full-time
Control document distribution, measuring devices, material traceability, and quality records.
Added 2 hours ago
Document Control Specialist
Kiewit
Calgary, AB
As a Document Control Specialist, you will support and assist the Kiewit Energy Canada distrit with the management of engineering documents in accordance with government/company regulations…
Added 2 hours ago
IT GRC Coordinator
FirstOntario Credit Union
Hamilton, ON
Full-time
Monitor and document compliance activities and provide status updates to senior GRC or management staff.
Added 2 hours ago
MRI Technologist
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Perform basic quality control testing and equipment warm-up procedures.
Added 2 hours ago
Project Manager, Capture and Optimization of Research Data (CORD) Platform
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Review study protocols and proposed measurement tools, advise on collection, management, and quality control strategies.
Added 2 hours ago
Research Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Temporary
Added 2 hours ago
Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Contract
Identify, screen and recruit eligible participants, obtain and document informed consent,
Added 2 hours ago
MRI Technologist
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Perform basic quality control testing and equipment warm-up procedures.
Added 2 hours ago
Laboratory Technician
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
…optimization. The incumbent will also contribute to quality control, laboratory organization, data management, and documentation, while collaborating with research and laboratory…
Added 2 hours ago
Manager, Centre of Excellence in Hypertension and Vascular Health
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Added 2 hours ago
Animal Resources Division Manager – Montreal General Hospital Site
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
…requisitions, controls budgets, optimizes productivity and budgetary…
Added 2 hours ago
Clinical Trial Financial Control Analyst, Oncology Portfolio
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
We are seeking a Clinical Trial Financial Control Analyst to provide independent financial control and reconciliation for Oncology-sponsored clinical research studies. Reporting within the…
Added 3 hours ago
Instrumentation Mechanic
Jobbe
Fredericton, NB
Full-time
Maintain, troubleshoot and repair all boiler control system hardware including terminal units, UPS, network communications, multi-function processors and slaves, communication I/O modules…
Added 3 hours ago
Quality Technician
Husky Technologies
Bolton, ON
Full-time
Clean, state-of-the-art manufacturing facilities with air quality, climate control and outstanding safety records

Accurate Indigenous Managers & Advisors

Receptionist

Winnipeg, MB, Canada

Pay: $17 to $18 CAD / hour
Job type: Full-time
Apply by: Oct 24, 2026
Posting language: English
Posted: Sep 24, 2026

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Original job description

Location: Winnipeg, MB Employment Type: Full-Time Overtime Status: Eligible under Manitoba Employment Standards

Position Summary

The Receptionist serves as the first point of contact for Accurate Indigenous Managers & Advisors (AIMA), providing professional front-line customer service while supporting administrative operations across AIMA and affiliated employer entities as required.

The successful candidate will be organized, dependable, professional, adaptable, and capable of managing multiple priorities while maintaining a high level of confidentiality, accuracy, and customer service.

Key Responsibilities

Reception & Client Service

Greet visitors, clients, vendors, and stakeholders in a professional and welcoming manner.
Answer, screen, and direct incoming telephone calls and emails.
Receive and announce visitors while coordinating staff notifications.
Maintain a clean, organized, and welcoming reception area.
Coordinate meeting room bookings, visitor scheduling, and appointment logistics.
Support effective communication between departments, staff, and external stakeholders.

Administrative Support

Prepare, format, print, scan, photocopy, and distribute documents.
Assist with document preparation, formatting, proofreading, and quality checks.
Maintain organized digital and physical filing systems.
Support data entry, administrative tracking, reporting, and record maintenance.
Pull and organize monthly, bi-weekly, weekly, and ad hoc reports as directed.
Support leadership and staff with administrative coordination and follow-up activities.
Schedule meetings and appointments as assigned.
Assist with meeting logistics, including preparing meeting rooms, training spaces, refreshments, and lunch orders.
Prepare meeting materials, agendas, and supporting documentation as directed.

Records & Document Management

Maintain secure, accurate, and organized client, employee, and organizational records.
Support document management across consulting, bookkeeping, tax, restaurant, and operational service areas.
Maintain document version control and standardized filing practices.
Archive records in accordance with organizational retention practices.
Ensure confidential information is handled appropriately at all times.

Finance & Operational Support

Assist with organizing invoices, statements, receipts, and supporting documentation for accounts payable processes.
Organize administrative records and supporting documentation for operational reporting.
Assist with document preparation for finance, consulting, and operational activities.
Support administrative coordination across multiple departments

Office Operations

Manage incoming and outgoing mail, courier deliveries, and package distribution.
Complete daily office opening and closing responsibilities, including securing the office and following opening and closing procedures.
Monitor office printers, photocopiers, and office equipment, reporting maintenance or service requirements.
Coordinate with cleaning and maintenance service providers as required.
Monitor and restock office supplies, including stationery, printer supplies, coffee supplies, kitchen items, and other office inventory.
Assist with maintaining a clean, organized, and professional office environment.
Perform light office maintenance, including emptying garbage and recycling, tidying common areas, preparing meeting rooms, organizing shared workspaces, cleaning and organizing the shared office refrigerator, and replenishing coffee pods and kitchen supplies.
Identify opportunities to improve administrative processes and office efficiency.
Provide administrative support across multiple departments, affiliated organizations, and business entities as assigned.
Perform other administrative and operational duties as assigned.

Qualifications

Required

Experience in reception, customer service, office administration, or a similar administrative support role.
Excellent verbal and written communication skills.
Strong interpersonal and customer service skills.
Excellent organizational, multitasking, and time management abilities.
Strong attention to detail and accuracy.
Proficiency with Microsoft Office applications and the ability to learn new software systems.
Ability to work independently while managing multiple priorities in a fast-paced office environment.
Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.

Preferred

Experience with data entry, administrative reporting, or records management.
Experience supporting bookkeeping, accounting, tax, consulting, or operational workflows considered an asset.
Experience working in a multi-company or multi-division environment considered an asset.
Experience with Employment Hero, Microsoft 365, SharePoint, Adobe Acrobat, Sage, or similar business software considered an asset.

Core Competencies

Professionalism and customer service
Organization and time management
Communication and interpersonal skills
Confidentiality and discretion
Reliability and accountability
Adaptability and teamwork
Attention to detail and accuracy
Initiative and problem-solving
Administrative coordination
Multi-tasking and prioritization

Work Conditions

On-site position located in Winnipeg, Manitoba.
Standard office hours are generally 8:30 a.m. to 4:30 p.m., Monday through Friday.
Fast-paced, multi-division office environment supporting multiple affiliated organizations.
Frequent interaction with clients, visitors, vendors, and staff.
Occasional lifting of office supplies and files.
Overtime may be required in accordance with Manitoba Employment Standards.

Apply About employer

More about this job

Responsibilities

Welcome and assist visitors, manage incoming calls and emails, coordinate appointments and meetings, and provide administrative support across affiliated organizations. Maintain records and documents, assist with finance-related paperwork, and handle office operations, supplies, mail, and opening and closing procedures.

Requirements

Requires experience in reception, customer service, office administration, or a similar support role, along with strong communication, organization, multitasking, accuracy, and confidentiality skills. Proficiency with Microsoft Office and the ability to work independently in a fast-paced environment are required; experience with reporting, records management, finance workflows, or listed business software is an asset.

Skills

Reception
Customer Service
Office Administration
Verbal And Written Communication
Organization
Multitasking
Time Management
Attention To Detail
Microsoft Office
Data Entry
Records Management
Document Management
Confidentiality
Administrative Coordination
Problem-Solving
Teamwork

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Office
Microsoft 365
SharePoint
Adobe Acrobat
Sage
Employment Hero
Reception
Customer Service
Office Administration
Data Entry
Administrative Reporting
Records Management
Document Management
Version Control
Accounts Payable
Bookkeeping
Accounting
Tax
Consulting
Meeting Coordination
Appointment Scheduling
Filing Systems
Confidentiality
Office Operations
Inventory Management
Courier And Mail Handling
Document Preparation
Proofreading
Operational Reporting

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