Temporary HR Administrator
- Winnipeg, MB, Canada
$18 CAD / hour · Full-time
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Job details
- Pay
- $18 CAD / hour
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Expected Term: Through approximately October 30, 2026, with the possibility of extension or transition into another HR support role depending on operational requirements and experience.
About The Role
Accurate Indigenous Managers & Advisors (AIMA) is seeking a Temporary HR Administrator to provide recruitment, Employment Hero and administrative support to our Human Resources team.
This position will provide immediate support with recruitment for AIMA, affiliated businesses and new or emerging projects, as well as candidate coordination, Employment Hero updates, employee files, onboarding, scheduling and day-to-day HR administration.
The role will also assist with our developing HR intake process by helping track inquiries, organize documentation, maintain follow-up records and ensure requests are directed to the appropriate HR team member.
Main Duties
Interested applicants are encouraged to apply directly through Employment Hero and submit a current résumé outlining relevant HR, recruitment and administrative experience.
Applications submitted through Employment Hero will receive the most efficient consideration through our recruitment process.
AIMA is an Indigenous-owned organization. First Nations, Métis and Inuit applicants are strongly encouraged to apply. We welcome applications from individuals of all backgrounds who are interested in contributing to a respectful, inclusive and collaborative workplace.
About The Role
Accurate Indigenous Managers & Advisors (AIMA) is seeking a Temporary HR Administrator to provide recruitment, Employment Hero and administrative support to our Human Resources team.
This position will provide immediate support with recruitment for AIMA, affiliated businesses and new or emerging projects, as well as candidate coordination, Employment Hero updates, employee files, onboarding, scheduling and day-to-day HR administration.
The role will also assist with our developing HR intake process by helping track inquiries, organize documentation, maintain follow-up records and ensure requests are directed to the appropriate HR team member.
Main Duties
- Support recruitment across AIMA, affiliated businesses and new projects, including posting approved vacancies, reviewing applications and coordinating candidate communications.
- Conduct initial candidate prescreens and schedule interviews, meetings and trial shifts where applicable.
- Maintain recruitment stages, candidate notes and employee information in Employment Hero.
- Assist with onboarding documentation, employee files, forms, checklists and missing-document follow-up.
- Monitor and organize routine HR inquiries, inboxes and administrative requests.
- Support the developing HR intake process by logging requests, organizing documentation and tracking follow-up actions.
- Maintain probation and performance-review reminders and assist with scheduling and standard documentation.
- Prepare routine HR communications, recruitment updates and administrative reports.
- Maintain accurate and confidential electronic and physical HR records.
- Assist with HR administration for new business initiatives and projects as assigned.
- Provide general administrative support to the HR Manager and HR Generalist as required.
- Previous experience in HR administration, recruitment, office administration or a similar support role.
- Experience with an HRIS, ATS or recruitment system; Employment Hero experience is an asset.
- Strong organizational skills and the ability to manage multiple priorities and deadlines.
- Strong written and verbal communication skills.
- Comfortable communicating with applicants, employees and managers.
- Strong attention to detail and data-entry accuracy.
- Experience with Microsoft Office and/or Google Workspace.
- Ability to handle confidential employee and applicant information appropriately.
- Post-secondary education in Human Resources, Business Administration, Office Administration or a related field is an asset but not required.
- Experience supporting multiple businesses, projects or a fast-paced work environment is considered an asset.
Interested applicants are encouraged to apply directly through Employment Hero and submit a current résumé outlining relevant HR, recruitment and administrative experience.
Applications submitted through Employment Hero will receive the most efficient consideration through our recruitment process.
AIMA is an Indigenous-owned organization. First Nations, Métis and Inuit applicants are strongly encouraged to apply. We welcome applications from individuals of all backgrounds who are interested in contributing to a respectful, inclusive and collaborative workplace.
More about this job
Responsibilities
Support recruitment across AIMA, affiliated businesses, and new projects by posting vacancies, screening candidates, coordinating communications and interviews, and maintaining recruitment records in Employment Hero. Assist with onboarding, employee files, HR inquiries and intake tracking, review reminders, routine communications, confidential records, and general HR administration.
Requirements
Previous experience in HR administration, recruitment, office administration, or a similar support role is required, along with strong organization, communication, attention to detail, and the ability to manage multiple priorities and confidential information. Experience with an HRIS or recruitment system and Microsoft Office or Google Workspace is expected; Employment Hero experience and relevant post-secondary education are assets but not required.
Skills
- Recruitment Coordination
- Candidate Screening
- Interview Scheduling
- Employment Hero
- HRIS
- Applicant Tracking Systems
- Onboarding Administration
- Employee Records Management
- HR Intake and Inquiry Tracking
- Confidential Records Handling
- Data Entry Accuracy
- Written and Verbal Communication
- Organization and Prioritization
- Microsoft Office
- Google Workspace
- Administrative Reporting
Visa sponsorship
Not detected in the job text
Categories
- Human Resources
- Administrative
Keywords
- Human Resources
- HR Administration
- Recruitment
- Employment Hero
- HRIS
- Applicant Tracking System
- Candidate Prescreening
- Candidate Coordination
- Interview Scheduling
- Trial Shifts
- Onboarding
- Employee Files
- HR Intake Process
- Inquiry Tracking
- Probation Reminders
- Performance Reviews
- Confidential Records
- Microsoft Office
- Google Workspace
- Administrative Reporting
- Business Consulting and Services