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Added 2 mins ago
WF
Emergency Management Coordinator
Waycobah First Nation
Whycocomagh, NS
- Full-time
Position: Emergency Management Coordinator (EMC)
Added 18 mins ago
TO
Assistant, Legal Services
Town of Caledon
Caledon, ON
- Full-time
…available with spending discretion up to $2,000.00, website administration and records management…
Added 18 mins ago
BU
Instructor GERO 5P14 Winter D3
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
…lectures, student consultation, marking and grading and course administration, including grade appeals and cases of academic…
Added 18 mins ago
BU
Instructor GERO 5P13 Winter D3
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
…lectures, student consultation, marking and grading and course administration, including grade appeals and cases of academic…
Added 18 mins ago
TT
Payroll Coordinator
The TJX Companies, Inc.
Mississauga, ON · CAN Home Office Mississauga ON
- $52,230 to $73,122 CAD / year
- Full-time
We’re looking for a Payroll Coordinator to ensure accurate and timely payroll processing for Home Office, Store and Distribution Services Associates across the business. In this role,…
Added 18 mins ago
Project Coordinator, Bell Media
Bell
Vancouver, BC
Working with integrated order management systems such as Placements.IO, Triton, and Freewheel, the Project Coordinator will oversee the booking and day to day management of digital ad…
Added 33 mins ago
UH
Clinical Research Coordinator I
University Health Network
Toronto, ON
- Full-time
Peter Munk Clinical Trials and Translation Unit (CTTU) is looking for an energetic professional to fill the key role of Clinical Research Coordinator I (CRC I).
Added 33 mins ago
A
Learning & Development Coordinator
AccorHotel
Banff, AB
- Full-time
We are seeking a high-energy and versatile individual to join our team as a Learning and Development Coordinator at the Fairmont Banff Springs Hotel. In this role, you will be dedicated to…
Added 47 mins ago
Coordinator, Internal Audit
VIA HFR - VIA TGF Inc
Montreal, QC
Would you like to take on a stimulating, high-impact challenge? We are looking for a Coordinator, Internal Audit.
Added 47 mins ago
Finance and Administration Assistant, College of Dentistry
University of Saskatchewan
Saskatoon, SK
The finance and administration assistant provides administrative, financial, procurement, customer service, and operational support for the college and associated service areas. This…
Added 47 mins ago
HP
Administration, Finance and Operations Coordinator
HR Project Partners Inc.
Labrador City, NL
- Full-time
Finance and Operations Coordinator on behalf of one of our clients. Reporting to the Controller and functionally to the Branch – Operations Manager, the Administration, Finance and…
Added 1 hour ago
MS
Logistics Coordinator
McGill St Laurent
Montreal, QC
- Full-time
As part of our continued growth, we are looking for a detail-oriented and highly organized Logistics Coordinator to manage the daily planning and coordination of grain transportation. You…
Added 1 hour ago
BC
Project Assistant/Office Administrator - Buildings West
Bird Construction
Kelowna, BC
- Full-time
…document control, submittals, day-to-day activities, project administration duties and helping to minimize the task work done by Project Manager, Project Coordinator, Estimator and…
Added 1 hour ago
GS
Logistics Coordinator
Grain St Laurent
Montreal, QC
- Full-time
As part of our continued growth, we are looking for a detail-oriented and highly organized Logistics Coordinator to manage the daily planning and coordination of grain transportation. You…
Added 1 hour ago
OL
Education Coordinator
Oxford Learning Centres Inc.
Burlington, ON
- Full-time
…Burlington South is looking for a dynamic and motivated Education Coordinator to help students find their way to a better school…
Added 1 hour ago
TC
Product Support Coordinator - Reman - Temporary/Fulltime
Toromont Cat
Bradford, ON
- Full-time
Toromont Remanufacturing is seeking a Product Support Coordinator to join our team. The Product Support Coordinator is accountable for all work orders from opening to execution providing…
Added 1 hour ago
Coordonnateur(trice) des opérations, gestion des commandes // Operations Coordinator, Order Management
SharkNinja
Montreal, QC
Added 1 hour ago
Engineering Technologist, Capital Projects (temporary for up to 4 years)
Workforce Development
Lakeshore, ON
Work closely with the Capital Projects Coordinator on schedule and delivery of capital projects as directed and required.
Added 1 hour ago
PD
Service Coordinator
Partners Development Group
Okotoks, AB
- Full-time
We are seeking a Service Coordinator for the Partners Properties residential portfolio. This role is the central link between our residents and our maintenance team. You will manage…
Added 1 hour ago
Clinical Research Coordinator
University of Saskatchewan
Saskatoon, SK
Primary Purpose: The Clinical Research Coordinator's primary purpose is to proficiently assist the Principal Investigator (PI) and associated research team through providing research…
Added 2 hours ago
Administrative Support Coordinator
Canadian Mental Health Association BC Division
Vancouver, BC
…Response for Depression & Anxiety, the Administrative Support Coordinator will be responsible for administrative and technical support tasks to assist with day-to-day operations and to…
Added 2 hours ago
D
Patient Care Coordinator - Applewood Dental
dentalcorp
Innisfil, ON · Applewood Dental
- Full-time
Minimum 2 years of Dental Administration experience is required
Added 2 hours ago
SM
Administrator – Kelowna, BC
Snore MD
Kelowna, BC
- Full-time
Administrator / Clinical Coordinator – Kelowna, BC
Added 2 hours ago
IC
Consultant – Museum, Events and Outreach Programme Coordinator
International Civil Aviation Organization
Montreal, QC
- Full-time
The Consultant – Museum, Events and Outreach Programme Coordinator will help bring these experiences to life. The role combines museum and exhibition coordination, educational visits and…
Added 2 hours ago
AF
Scheduling Coordinator / Office Administrator
Ace Fire Prevention
Richmond, BC
- Full-time

Ace Fire Prevention

Scheduling Coordinator / Office Administrator

Richmond, BC, Canada

Salary: $22.00 - $24.00 hourly. · Full-time

Apply About employer

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Job details

Pay: Salary: $22.00 - $24.00 hourly.
Job type: Full-time
Apply by: Nov 27, 2026
Posting language: English
Posted: Oct 28, 2026

Original job description

Salary: $22.00 - $24.00 hourly.

Please note: Local candidates only, this is not a remote position, must be willing to work in the Richmond, BC office Monday - Friday.

About the job

Do you have a personality that shines through the phone, a knack for solving puzzles, and a love for being part of a team? Are you someone who enjoys keeping things organized, bringing people together, and making sure all the pieces fall into place? If so, we may have the perfect opportunity for you!

Who we are

Ace Fire Prevention is a family-owned company that has been delivering service excellence to our clients for 28 years. Our core focus is providing reliable fire prevention solutions that help protect people, properties, and businesses. We take pride in building lasting relationships with our clients through honesty, transparency, and a commitment to safety.

The opportunity

We are looking for an enthusiastic, organized, and people-oriented Scheduler / Office Administrator to become the heart of our fire prevention company. In this role, you will be the connection between our clients and technicians, helping keep daily operations running smoothly. From coordinating schedules and solving last-minute challenges to creating positive experiences for everyone you speak with, you will play an essential role in keeping our team moving and our clients protected.

Job responsibilities

Communicate with clients to schedule and confirm fire prevention services, inspections, and repairs.
Strong organizational and time-management skills, with the ability to prioritize and coordinate multiple schedules and tasks.
Arrange technician schedules to ensure the most effective/efficient routes.
Clear and professional communication skills for interacting with clients and technicians.
Provide client services via telephone, in person or email communication.
Coordinate with building/property managers to acquire necessary information for technicians such as past reports, access codes, onsite contacts, and the scope of work expected.
Be adaptable to handle last minute appointments, or changes appropriately and in a timely manner.
Proficiency with office software and scheduling tools (e.g., Microsoft Office) and comfortable learning new systems.
Maintain and file internal and external data.
Additional scheduling / office admin duties as they may arise.

Our ideal candidate

Experience in scheduling, office admin or similar roles.
Enthusiastic and excellent customer service skills.
Positive attitude and remains calm under pressure.
Experience using routing systems or willingness to learn.
Strong organization skills, attention to detail, and multi-tasking.
Ability to coordinate and manage multiple appointments and changing priorities.
Knowledge of the lower mainland is an asset.
Fire prevention experience is an asset.
Holds a valid class 5 licence.
Access to a reliable vehicle may be necessary due to transit limitations.

Interested in joining our team?

If this opportunity matches the next role you see yourself thriving in, please email your resume to recruitment@acefireprevention.com

Apply About employer

More about this job

Responsibilities

Coordinate and confirm fire prevention services, inspections, and repairs while arranging efficient technician schedules and routes. Support clients, technicians, and property managers by sharing service information, handling schedule changes, and maintaining internal and external records.

Requirements

Candidates should have experience in scheduling, office administration, or a similar role, along with strong organization, communication, customer service, and multitasking skills. A valid Class 5 driver's licence is required; access to a reliable vehicle may be necessary, and knowledge of the Lower Mainland or fire prevention experience is an asset.

Skills

Scheduling
Office Administration
Customer Service
Client Communication
Technician Coordination
Route Planning
Organization
Time Management
Prioritization
Multitasking
Attention To Detail
Problem Solving
Microsoft Office
Scheduling Tools
Data Filing
Adaptability

Visa sponsorship

Not detected in the job text

Keywords

Fire Prevention
Fire Protection
Service Scheduling
Inspections
Repairs
Technician Scheduling
Route Planning
Client Services
Customer Service
Property Managers
Building Access Codes
Scope Of Work
Microsoft Office
Scheduling Tools
Data Management
Record Filing
Class 5 Driver's Licence
Lower Mainland

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