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Added 6 mins ago
GC
Personal Support Worker - Grey Gables (Permanent, Part-Time)
Grey County
Markdale, ON
- Part-time
…excellent personal care to residents and is accountable to the PSW Coordinator. Primary functions include providing care according to the established resident care plan including all…
Added 6 mins ago
BL
Coordinator, Volunteer Services
Better Living and Community Services
Newmarket, ON
- Full-time
The Coordinator, Volunteer Services is responsible for implementing the volunteer engagement activities of Margaret Bahen Hospice and Doane House Hospice. This includes outreach,…
Added 20 mins ago
WF
Emergency Management Coordinator
Waycobah First Nation
Whycocomagh, NS
- Full-time
Position: Emergency Management Coordinator (EMC)
Added 20 mins ago
FH
Registered Nurse, Transition Line - ICU - Burnaby Hospital
Fraser Health
Burnaby, BC
- Full-time
Burnaby Hospital plays an essential role to those living in the community by delivering a variety health care services. Services and specialties include emergency medicine,…
Added 35 mins ago
TO
Assistant, Legal Services
Town of Caledon
Caledon, ON
- Full-time
…providing broad based legal support to Lawyers, Law Clerks, Realty Services and Prosecutors and will be their first point of contact for general inquiries from Town Staff and members of the…
Added 35 mins ago
TO
Coordinator, Corporate Security Operations
Town of Caledon
Caledon, ON
- Full-time
…accordance with the Ontario Private Security and Investigative Services Act, 2005, S.O. 2005, c. 34, along with active CPR & First Aid Certification. Certification in Use of Force, Advanced…
Added 35 mins ago
SL
Wealth Sales Representative
Sun Life
Calgary, AB
- Full-time
Partner with the Wealth Sales Directors (field wholesalers) and a Wealth Sales Coordinator (administrative coordinators) to generate sales through the IIROC, MFDA, and MGA investment…
Added 35 mins ago
BU
Instructor GERO 5P14 Winter D3
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
GER0 5P14 - Community Services for Older Adults
Added 35 mins ago
BU
Instructor GERO 5P13 Winter D3
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
2. Prior teaching and/or research experience in the study of health and/or community services for older adults.
Added 35 mins ago
TT
Payroll Coordinator
The TJX Companies, Inc.
Mississauga, ON · CAN Home Office Mississauga ON
- $52,230 to $73,122 CAD / year
- Full-time
We’re looking for a Payroll Coordinator to ensure accurate and timely payroll processing for Home Office, Store and Distribution Services Associates across the business. In this role,…
Added 35 mins ago
S
Junior Civil Engineering Designer
Stantec
London, ON
- Full-time
Stantec has an active Community Development Group that provides services to the land development industry in London Region and surrounding areas. The role of a Junior Civil Engineering…
Added 35 mins ago
Project Coordinator, Bell Media
Bell
Vancouver, BC
At Bell Media, you’ll redefine digital connections and pioneer next-generation services, propelling us to reach new heights, unlock untapped potential and expand horizons for our customers.
Added 36 mins ago
MD
Lead Analyst, Statistical Sampling - State Prog Admin Coordinator
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Job Class: State Program Administrator, Coordinator
Added 51 mins ago
PH
Social Worker MSW P1
Providence Healthcare
Vancouver, BC
- Full-time
…Professional Practice Leader and/or Research, Education and Practice Coordinator, the position supports the interdisciplinary program/team, which is under the direction of the Patient Care…
Added 51 mins ago
DC
Marketing and Communications Manager
DMCL Chartered Professional Accountants
Vancouver, BC
- Full-time
You’ll mentor and support our Marketing Coordinator, providing guidance, feedback, and
Added 51 mins ago
NS
Family Medicine - Clare - Clare Health Centre
Nova Scotia Healthcare System
Yarmouth Indian Reserve No. 33, NS · Yarmouth, Nova Scotia
- Full-time
…The CHC is also home to several satellite clinics and other services including public health, mental health and addictions, continuing care, lab collection services, the Digby Diabetes…
Added 51 mins ago
A
Learning & Development Coordinator
AccorHotel
Banff, AB
- Full-time
We are seeking a high-energy and versatile individual to join our team as a Learning and Development Coordinator at the Fairmont Banff Springs Hotel. In this role, you will be dedicated to…
Added 51 mins ago
Events and Sponsorship Coordinator
CAA Niagara Talent Management Team
Thorold, ON
…we have been a staple within our community, providing such services as emergency roadside assistance, travel services, insurance coverage, membership and rewards savings; continually…
Added 1 hour ago
Finance and Administration Assistant, College of Dentistry
University of Saskatchewan
Saskatoon, SK
Salary Family (if applicable): Operational Services
Added 1 hour ago
HP
Administration, Finance and Operations Coordinator
HR Project Partners Inc.
Labrador City, NL
- Full-time
Finance and Operations Coordinator on behalf of one of our clients. Reporting to the Controller and functionally to the Branch – Operations Manager, the Administration, Finance and…
Added 1 hour ago
VP
Coordonnateur(trice) chaîne d’approvisionnement et approvisionnement | Supply Chain & Procurement Coordinator
Victoria Park Medispa
Gatineau, QC
- Full-time
Victoria Park offre les meilleurs services de médispa dans ses 30 emplacements à travers le Canada. Nous sommes dirigés par des spécialistes, des chirurgiens plasticiens et des…
Added 1 hour ago
TC
Director of Sales and Marketing
Terex Corporation
Calgary, AB · Olds, AB · Vancouver, BC · BC · Sudbury, ON · ON · QC · CA-AB Olds
- Full-time
Terex Corporation is a global leader in specialized equipment solutions, serving essential sectors such as emergency services, waste and recycling, utilities, and construction. Our…
Added 1 hour ago
TS
Spiritual Care Advisor
The Salvation Army Canada and Bermuda Territory
Vancouver, BC · Grace Health Services - Southview Terrace
- Full-time
The chaplain provides Christian-based pastoral care services as part of the chaplaincy team for The Salvation Army’s Southview Heights and Terrace, in keeping with approved pastoral care…
Added 1 hour ago
TC
Retail Store Customer Service Coordinator Full Time- Vaughan Mills
TJX Canada – Winners, Marshalls, HomeSense
Vaughan, ON
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 1 hour ago
A
Bilingual Payroll Coordinator
Aplin
Ottawa, ON
- Full-time
Join a leading organization and advance your payroll career! Aplin is currently recruiting for a Bilingual Payroll Coordinator to join a busy centralized payroll team supporting operations…

Ace Fire Prevention

Scheduling Coordinator / Office Administrator

Richmond, BC, Canada

Salary: $22.00 - $24.00 hourly. · Full-time

Apply About employer

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Job details

Pay: Salary: $22.00 - $24.00 hourly.
Job type: Full-time
Apply by: Nov 27, 2026
Posting language: English
Posted: Oct 28, 2026

Original job description

Salary: $22.00 - $24.00 hourly.

Please note: Local candidates only, this is not a remote position, must be willing to work in the Richmond, BC office Monday - Friday.

About the job

Do you have a personality that shines through the phone, a knack for solving puzzles, and a love for being part of a team? Are you someone who enjoys keeping things organized, bringing people together, and making sure all the pieces fall into place? If so, we may have the perfect opportunity for you!

Who we are

Ace Fire Prevention is a family-owned company that has been delivering service excellence to our clients for 28 years. Our core focus is providing reliable fire prevention solutions that help protect people, properties, and businesses. We take pride in building lasting relationships with our clients through honesty, transparency, and a commitment to safety.

The opportunity

We are looking for an enthusiastic, organized, and people-oriented Scheduler / Office Administrator to become the heart of our fire prevention company. In this role, you will be the connection between our clients and technicians, helping keep daily operations running smoothly. From coordinating schedules and solving last-minute challenges to creating positive experiences for everyone you speak with, you will play an essential role in keeping our team moving and our clients protected.

Job responsibilities

Communicate with clients to schedule and confirm fire prevention services, inspections, and repairs.
Strong organizational and time-management skills, with the ability to prioritize and coordinate multiple schedules and tasks.
Arrange technician schedules to ensure the most effective/efficient routes.
Clear and professional communication skills for interacting with clients and technicians.
Provide client services via telephone, in person or email communication.
Coordinate with building/property managers to acquire necessary information for technicians such as past reports, access codes, onsite contacts, and the scope of work expected.
Be adaptable to handle last minute appointments, or changes appropriately and in a timely manner.
Proficiency with office software and scheduling tools (e.g., Microsoft Office) and comfortable learning new systems.
Maintain and file internal and external data.
Additional scheduling / office admin duties as they may arise.

Our ideal candidate

Experience in scheduling, office admin or similar roles.
Enthusiastic and excellent customer service skills.
Positive attitude and remains calm under pressure.
Experience using routing systems or willingness to learn.
Strong organization skills, attention to detail, and multi-tasking.
Ability to coordinate and manage multiple appointments and changing priorities.
Knowledge of the lower mainland is an asset.
Fire prevention experience is an asset.
Holds a valid class 5 licence.
Access to a reliable vehicle may be necessary due to transit limitations.

Interested in joining our team?

If this opportunity matches the next role you see yourself thriving in, please email your resume to recruitment@acefireprevention.com

Apply About employer

More about this job

Responsibilities

Coordinate and confirm fire prevention services, inspections, and repairs while arranging efficient technician schedules and routes. Support clients, technicians, and property managers by sharing service information, handling schedule changes, and maintaining internal and external records.

Requirements

Candidates should have experience in scheduling, office administration, or a similar role, along with strong organization, communication, customer service, and multitasking skills. A valid Class 5 driver's licence is required; access to a reliable vehicle may be necessary, and knowledge of the Lower Mainland or fire prevention experience is an asset.

Skills

Scheduling
Office Administration
Customer Service
Client Communication
Technician Coordination
Route Planning
Organization
Time Management
Prioritization
Multitasking
Attention To Detail
Problem Solving
Microsoft Office
Scheduling Tools
Data Filing
Adaptability

Visa sponsorship

Not detected in the job text

Keywords

Fire Prevention
Fire Protection
Service Scheduling
Inspections
Repairs
Technician Scheduling
Route Planning
Client Services
Customer Service
Property Managers
Building Access Codes
Scope Of Work
Microsoft Office
Scheduling Tools
Data Management
Record Filing
Class 5 Driver's Licence
Lower Mainland

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