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Added 46 mins ago
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Client Operations Specialist
Leads.io
Remote, Canada
- $50,000 to $57,500 CAD / year
- Full-time
- Remote
We’re looking for a Client Operations Specialist to own the end-to-end rollout and quality assurance of our direct client campaigns at Leads.io.
Added 2 hours ago
AC
Early Careers: Broker, Risk Solutions - Halifax
Aon Corporation
NS · Halifax, Nova Scotia
- Full-time
Support placement workflows across broking, account management, analytics, operations, specialist teams and global delivery partners.
Added 3 hours ago
A
Forward Deployed Engineer
Antasphere
Brussels, ON
- Contract
Three or more years building software, with at least one client project you owned end to end: scoping, delivery, support.
Added 3 hours ago
W
Corporate Procurement Specialist
Worley
AB
- Full-time
Worley Canada Construction is seeking an experienced Procurement Specialist to support project-site procurement. This hands-on role is responsible for timely, accurate, and commercially…
Added 3 hours ago
L
Community Specialist | Pine Centre Mall
lululemon
Prince George, BC
- Full-time
…design, we create transformational products and experiences that support people in moving, growing, connecting, and being well. We owe our success to our innovative product, emphasis on…
Added 3 hours ago
HT
Advanced Applications Blow Molding Specialist
Husky Technologies
Bolton, ON
- Full-time
Title: Advanced Applications Blow Molding Specialist
Added 4 hours ago
S
Finance & Strategy Specialist
Stripe
Toronto, ON
- Full-time
…to accept payments, grow their revenue, and accelerate new business opportunities. Our mission is to increase the GDP of the internet, and we have a staggering amount of work ahead. That…
Added 4 hours ago
A
Subcontracts Specialist
Actalent
North Vancouver, BC
- $44 to $53 CAD / hour
- Contract
Job Title: Subcontracts Specialist IIIJob Description
Added 4 hours ago
A
Technical Documentation & BOM Specialist
Actalent
Ottawa, ON
- $30 to $50 CAD / hour
- Contract
Job Title: Technical Documentation & BOM Specialist
Added 4 hours ago
A
Pi Historian Systems Specialist
Actalent
Calgary, AB
- $40 to $60 CAD / hour
- Full-time
The Data Historian Specialist provides full-time sustainment and support for a large, complex AVEVA PI historian environment serving a major Alberta utility-system operator. This role…
Added 4 hours ago
A
Document Control Specialist
Actalent
AB · Edmonton, AB
- $25 to $30 CAD / hour
- Full-time
We are seeking a highly organized and detail-oriented Administrative Assistant / Document Control Coordinator to support daily office operations in a manufacturing and production…
Added 4 hours ago
A
Senior Manager, Asset Management & Engineering
ATCO
Calgary, AB
- Full-time
ATCO EnPower’s Midstream business owns, operates and develops energy infrastructure that supports the safe, reliable and efficient movement, processing, storage and delivery of energy…
Added 4 hours ago
HRIS Analyst
Health Sciences North
ON · Sudbury, ON
Support the ongoing development and optimization of HR systems and evaluate and recommend opportunities to automate or streamline associated business processes.
Added 4 hours ago
HRIS Analyst
Health Sciences North
ON · Sudbury, ON
Support the ongoing development and optimization of HR systems and evaluate and recommend opportunities to automate or streamline associated business processes.
Added 4 hours ago
I
Market Structure Specialist
Iress
Toronto, ON
- Full-time
Help shape the future of trading technology and Canadian market structure. As a Market Structure Specialist, you’ll join our Business Management team and bring deep knowledge of Canadian…
Added 5 hours ago
A
Senior Manager, Asset Management & Engineering
ATCO
Calgary, AB
- Full-time
ATCO EnPower’s Midstream business owns, operates and develops energy infrastructure that supports the safe, reliable and efficient movement, processing, storage and delivery of energy…
Added 5 hours ago
Reliability Specialist, Cranes Maintenance
ArcelorMittal
Hamilton, ON
(Senior Coordinator / Specialist / Senior Specialist)
Added 5 hours ago
A
Specialist, Technical Training and Support
Apotex
Toronto, ON · North York, ON
- $73,008 to $121,680 CAD / year
The Specialist, Technical Training and Support role is a senior technical position within the Global Microbiology team functioning as an expert resource in microbiology across the…
Added 5 hours ago
RB
Client Advisor Intern
Royal Bank of Canada
Ajax, ON
- Part-time
…on-boarding a new client, or referring a complex opportunity to a specialist, your expertise will contribute to creating meaningful and memorable client experiences to drive client…
Added 5 hours ago
Specialist, Customer Experience & Enterprise Applications (Non-Union)
Alectra Utilities
Guelph, ON · Hamilton, ON · Mississauga, ON · St. Catharines, ON · Vaughan, ON
Support User Acceptance Testing (UAT) and business readiness through training delivery.
Added 5 hours ago
B
Digital Specialist
BMO
Toronto, ON · BMOPLACE
- Full-time
Develops solutions and makes recommendations based on an understanding of the business strategy and stakeholder needs.
Added 6 hours ago
RB
Client Advisor
Royal Bank of Canada
Langley (District), BC · LANGLEY, British Columbia
- Full-time
…on-boarding a new client, or referring a complex opportunity to a specialist, your expertise will contribute to creating meaningful and memorable client experiences to drive client…
Added 6 hours ago
A
Investor Relations Specialist - Relocate to Saudi Arabia, Permanent Expat Relocation Package
aramco
Toronto, ON
- Full-time
We are seeking an Investor Relations (IR) Specialist to join the Investor Relations team.
Added 7 hours ago
SD
Beauty Specialist, Hourly Part Time Evening
Shoppers Drug Mart
Oshawa, ON
- Part-time
Each store has an Associate-Owner, so you will work for a local business owner while having the support of a national brand. Benefit from a purchase discount program, flexible and varied…
Added 7 hours ago
P
Product Support Specialist
Pigment
Toronto, ON
- Full-time
As a Product Support Specialist at Pigment, you will play a critical role in delivering an exceptional customer experience by serving as a trusted technical advisor and advocate.

Actalent

Document Control Specialist

AB, Canada
Edmonton, AB, Canada

$25 to $30 CAD / hour · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $25 to $30 CAD / hour
Job type: Full-time
Apply by: Nov 27, 2026
Education: High school diploma
Experience: 3-5 years of administrative, office support, or document control experience.
Posting language: English · French
Posted: Oct 29, 2026

Original job description

English section of this bilingual listing.

Administrative Assistant / Document Control Coordinator

We are seeking a highly organized and detail-oriented Administrative Assistant / Document Control Coordinator to support daily office operations in a manufacturing and production environment. This role combines front-office administration, document management, data entry, and customer service responsibilities. The successful candidate will be the first point of contact for visitors and will play a key role in maintaining accurate records and supporting administrative processes.

Responsibilities

Welcome visitors and provide professional front-office support.
Answer and direct incoming phone calls.
Coordinate incoming and outgoing mail, courier packages, and documentation.
Schedule meeting rooms and assist with office coordination activities.
Maintain office supplies, logs, and administrative records.
Perform data entry and update electronic and paper-based filing systems.
Manage, organize, and track company documentation to ensure accuracy and accessibility.
Support payroll administration and other general administrative tasks.
Maintain records within ERP systems and company databases.
Assist with document retrieval, distribution, and record retention processes.

Qualifications

3-5 years of administrative, office support, or document control experience.
Previous experience in a manufacturing, production, fabrication, engineering, or industrial environment preferred.
Strong proficiency with Microsoft Office (Word, Excel, Outlook).
Experience using ERP systems such as SAP, Infor Visual, or similar software.
Excellent organizational skills and attention to detail.
Strong communication and customer service abilities.
Ability to manage multiple priorities in a fast-paced environment.
High school diploma required; post-secondary education in Business Administration or a related field is considered an asset.

Preferred Qualifications

Experience with payroll administration.
Strong data entry and record management experience.
Knowledge of document control processes and best practices.
Experience supporting industrial or manufacturing operations.

Key Skills

Document Control
Administrative Support
Data Entry
ERP Systems
Microsoft Office Suite
Customer Service
Record Management
Time Management
Organization and Attention to Detail
Communication Skills

Job Type & Location

This is a Contract to Hire position based out of Edmonton, AB.

Pay And Benefits

The pay range for this position is $25.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Job Type & Location

This is a Contract to Hire position based out of Edmonton, AB.

Workplace Type

This is a fully onsite position in Edmonton,AB.

À propos d'Actalent

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI):We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Read the full bilingual original

Welcome visitors and provide professional front-office support.
Answer and direct incoming phone calls.
Coordinate incoming and outgoing mail, courier packages, and documentation.
Schedule meeting rooms and assist with office coordination activities.
Maintain office supplies, logs, and administrative records.
Perform data entry and update electronic and paper-based filing systems.
Manage, organize, and track company documentation to ensure accuracy and accessibility.
Support payroll administration and other general administrative tasks.
Maintain records within ERP systems and company databases.
Assist with document retrieval, distribution, and record retention processes.

Qualifications

3-5 years of administrative, office support, or document control experience.
Previous experience in a manufacturing, production, fabrication, engineering, or industrial environment preferred.
Strong proficiency with Microsoft Office (Word, Excel, Outlook).
Experience using ERP systems such as SAP, Infor Visual, or similar software.
Excellent organizational skills and attention to detail.
Strong communication and customer service abilities.
Ability to manage multiple priorities in a fast-paced environment.
High school diploma required; post-secondary education in Business Administration or a related field is considered an asset.

Preferred Qualifications

Experience with payroll administration.
Strong data entry and record management experience.
Knowledge of document control processes and best practices.
Experience supporting industrial or manufacturing operations.

Key Skills

Document Control
Administrative Support
Data Entry
ERP Systems
Microsoft Office Suite
Customer Service
Record Management
Time Management
Organization and Attention to Detail
Communication Skills

Job Type & Location

This is a Contract to Hire position based out of Edmonton, AB.

Pay And Benefits

The pay range for this position is $25.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Job Type & Location

This is a Contract to Hire position based out of Edmonton, AB.

Workplace Type

This is a fully onsite position in Edmonton,AB.

À propos d'Actalent

Actalent est un leader mondial dans les services dingénierie et de sciences ainsi que dans les solutions de talents. Nous aidons des entreprises visionnaires à faire progresser leurs initiatives dingénierie et de science grâce à laccès à des experts spécialisés qui favorisent léchelle, linnovation et la rapidité de mise sur le marché. Avec un réseau de près de 20 000 consultants et 5 000 clients à travers les États-Unis, le Canada, lAsie et lEurope, Actalent dessert de nombreuses entreprises du Fortune 500. Nous sommes fiers dêtre lune des 500 meilleures firmes de conception de lEngineering News-Record (ENR) pour nos services de conception en ingénierie et un lauréat du prix ClearlyRated Best of Staffing® tant pour le service client que pour les talents.

Actalent est un employeur souscrivant au principe de légalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de lâge, de la couleur, de la religion, des origines nationales, du statut dancien combattant, dun handicap, de lorientation sexuelle, de lidentité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande daccommodement raisonnable, tel que la modification ou lajustement du processus de demande demploi ou dentrevue à cause dun handicap, veuillez envoyer un courriel à actalentaccommodation@actalentservices.com pour connaître dautres options daccommodement.

Ordonnance sur légalité des chances de San Francisco: Conformément à lOrdonnance sur légalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de lintelligence artificielle (IA): Nous pouvons utiliser lintelligence artificielle (IA) pour soutenir certaines étapes de notre processus dembauche, notamment la recherche, la présélection et lévaluation des candidatures. LIA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à laide doutils dIA.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI):We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Apply About employer

More about this job

Responsibilities

Provide front-office and administrative support, including greeting visitors, handling calls and mail, coordinating meetings, and maintaining office supplies and records. Manage company documentation and filing systems, perform data entry, update ERP and database records, and assist with payroll administration and document retention.

Requirements

Requires 3–5 years of administrative, office support, or document control experience, strong organizational and communication skills, and proficiency with Microsoft Office and ERP systems. A high school diploma is required; manufacturing or industrial experience, payroll administration experience, and post-secondary business education are preferred or considered assets.

Skills

Document Control
Administrative Support
Data Entry
ERP Systems
Microsoft Office
Customer Service
Record Management
Time Management
Organization
Attention To Detail
Communication
Payroll Administration
Filing Systems
Document Retrieval
Office Coordination

Visa sponsorship

Not detected in the job text

Keywords

Document Control
Administrative Support
Data Entry
ERP Systems
Microsoft Office
Word
Excel
Outlook
SAP
Infor Visual
Customer Service
Record Management
Electronic Filing Systems
Paper-Based Filing Systems
Payroll Administration
Document Retrieval
Document Distribution
Record Retention
Manufacturing
Production
Fabrication
Engineering
Industrial Operations
Office Coordination
Incoming And Outgoing Mail
Courier Packages
Meeting Room Scheduling
Database Management

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