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Added 5 mins ago
Land and Resource Coordinator
Amrize
Winnipeg, MB · Saskatoon, SK
…ultimately transformed into products. The Land and Resource Coordinator will work closely with the Land and Resource Manager and cross-functional teams and gain experience in land…
Added 5 mins ago
Field Operations Coordinator
Amrize
Coquitlam, BC
Join Amrize as a Field Operations Coordinator and help construct whats next. If you're ready to put your skills to work on projects that matter - and build a career with a company that’s…
Added 2 hours ago
OH
Hospital Care Coordinator - Niagara Branch, "TERM Full Time and Part Time B"
Ontario Health atHome
ON · Niagara, ON
- Full-time
- Part-time
As a Care Coordinator, you will assess and determine patient care needs and eligibility, provide access and referrals to community services, and engage with patients, caregivers and other…
Added 3 hours ago
R|
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…clinical trials, data-sharing, confidentiality, third-party service agreements, etc.) based on the requirements of the…
Added 3 hours ago
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Clinical Research Coordinator – Physiotherapist
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…research studies. The EndoCARES MUHC clinic is a subspecialty service for complex, multi-organ endometriosis and serves to offer not only a multidisciplinary approach to the condition, but…
Added 3 hours ago
UO
Intermediate Coordinator, Academic Program Management
University of Ottawa
Ottawa, ON · Lamoureux Hall
- Full-time
…promotion, advancement, and dissemination of knowledge in the field of education in general, is actively involved in teacher training. Located on the unceded ancestral lands of Algonquin…
Added 4 hours ago
A
Document Control Specialist
Actalent
AB · Edmonton, AB
- $25 to $30 CAD / hour
- Full-time
We are seeking a highly organized and detail-oriented Administrative Assistant / Document Control Coordinator to support daily office operations in a manufacturing and production…
Added 4 hours ago
Coordinator, North East Specialized Geriatric Centre
Health Sciences North
Sudbury, ON
Geriatric Medicine Service. Promote the delivery of optimal care/service to patients throughout the North East, through
Added 4 hours ago
Coordinator, North East Specialized Geriatric Centre
Health Sciences North
Sudbury, ON
Geriatric Medicine Service. Promote the delivery of optimal care/service to patients throughout the North East, through
Added 4 hours ago
TE
Logistic Coordinator
TF Energy Solutions
AB · Edmonton, AB
- Full-time
WE ARE HIRING and looking for a Logistic Coordinator to join our growing team TODAY. Must have minimum 2 year's experience in the trucking transport industry.
Added 4 hours ago
AM
Care Planner and Relationship Coordinator
Angels My Way Home Care
Oakville, ON
- Full-time
Care Planner & Relationship Coordinator | Angels My Way Home Care - Oakville, ON
Added 5 hours ago
PB
Construction Manager
PCH Builders
Calgary, AB
- Full-time
…and on-site crews while coordinating closely with the Project Coordinator, Supply Chain, and other internal partners. This role combines full-cycle planning and commercial discipline with a…
Added 6 hours ago
V
Project & Shutdown Management Lead
Vale
Canada
- Full-time
Provide updates to Superintendent on additional tasks required (Field Work Instructions-FWI) and Contract Change Orders (CCO) to complete the project, along with impact to schedule and…
Added 7 hours ago
D
Account Director
Dexterra
Halifax, NS
- $60,000 to $65,000 CAD / year
- Full-time
…fast-paced setting and takes pride in delivering exceptional service during high-profile events and large-scale public…
Added 8 hours ago
LL
Coordinator, Records Management & Privacy
Lac La Biche County
Lac la Biche, AB
- Full-time
Added 9 hours ago
UG
Clinic and Outreach Coordinator
UNB Geodesy & Geomatics Engineering
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- Full-time
…excellence and innovation in research and clinical care in the field of mobility and rehabilitation engineering to enable positive change across our local and global communities. The…
Added 9 hours ago
eOne (1064652)
Lionsgate
Toronto, ON
Lionsgate Canada is actively seeking a Coordinator, Accounts Receivable to join the Accounts Receivable team. Reporting to the Accounts Receivable Manager, this role is responsible for…
Added 9 hours ago
SH
Transitions Care Lead
SE Health
ON · Halton, ON
- Full-time
Act as the primary point of contact for the hospital navigator/coordinator
Added 10 hours ago
LI
Warranty Coordinator (18 Month Contract)
Leavitt Industrial Group
Langley (District), BC · Langley, BC
- Contract
…organization has spent decades building and investing in strong, service-driven businesses. We have grown into a distinct group of aligned companies that support a broad spectrum of…
Added 10 hours ago
Capital Program Support Coordinator
Government of Alberta
AB
Job Title: Capital Program Support Coordinator
Added 10 hours ago
Branch and Issues Coordinator, LROHS and Workplace Supports and Prevention
Government of Alberta
AB
Job Title: Branch and Issues Coordinator, Labour Relations & Occupational Health and Safety (LR & OHS) and Workplace Supports and Prevention (WSP)
Added 10 hours ago
MR
Assistant Manager, Procurement
Mount Royal University
Calgary, AB
- Full-time
…bottlenecks, improve tracking accuracy, and enhance overall service…
Added 10 hours ago
IR
Outreach & Partnership Coordinator
Info-Tech Research Group
London, ON · Toronto, ON
- Full-time
At least 1 year of experience in administration, marketing, or a related field.
Added 10 hours ago
BH
Coordinator, Client Engagement, Partnership and Health Equity
Bruyère Health
Ottawa, ON
- Full-time
Provide advice, consultation, and change management support to strengthen organizational capacity for partnership and equitable service delivery.
Added 11 hours ago
A
Logistics Coordinator
ATCO
La Prairie, QC
- Full-time
As a Logistics Coordinator, you will be the backbone of our operations, ensuring the smooth execution of logistics from start to finish including regional lease fleet management, scheduling…

Actalent

Document Control Specialist

AB, Canada
Edmonton, AB, Canada

$25 to $30 CAD / hour · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $25 to $30 CAD / hour
Job type: Full-time
Apply by: Nov 27, 2026
Education: High school diploma
Experience: 3-5 years of administrative, office support, or document control experience.
Posting language: English · French
Posted: Oct 29, 2026

Original job description

English section of this bilingual listing.

Administrative Assistant / Document Control Coordinator

We are seeking a highly organized and detail-oriented Administrative Assistant / Document Control Coordinator to support daily office operations in a manufacturing and production environment. This role combines front-office administration, document management, data entry, and customer service responsibilities. The successful candidate will be the first point of contact for visitors and will play a key role in maintaining accurate records and supporting administrative processes.

Responsibilities

Welcome visitors and provide professional front-office support.
Answer and direct incoming phone calls.
Coordinate incoming and outgoing mail, courier packages, and documentation.
Schedule meeting rooms and assist with office coordination activities.
Maintain office supplies, logs, and administrative records.
Perform data entry and update electronic and paper-based filing systems.
Manage, organize, and track company documentation to ensure accuracy and accessibility.
Support payroll administration and other general administrative tasks.
Maintain records within ERP systems and company databases.
Assist with document retrieval, distribution, and record retention processes.

Qualifications

3-5 years of administrative, office support, or document control experience.
Previous experience in a manufacturing, production, fabrication, engineering, or industrial environment preferred.
Strong proficiency with Microsoft Office (Word, Excel, Outlook).
Experience using ERP systems such as SAP, Infor Visual, or similar software.
Excellent organizational skills and attention to detail.
Strong communication and customer service abilities.
Ability to manage multiple priorities in a fast-paced environment.
High school diploma required; post-secondary education in Business Administration or a related field is considered an asset.

Preferred Qualifications

Experience with payroll administration.
Strong data entry and record management experience.
Knowledge of document control processes and best practices.
Experience supporting industrial or manufacturing operations.

Key Skills

Document Control
Administrative Support
Data Entry
ERP Systems
Microsoft Office Suite
Customer Service
Record Management
Time Management
Organization and Attention to Detail
Communication Skills

Job Type & Location

This is a Contract to Hire position based out of Edmonton, AB.

Pay And Benefits

The pay range for this position is $25.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Job Type & Location

This is a Contract to Hire position based out of Edmonton, AB.

Workplace Type

This is a fully onsite position in Edmonton,AB.

À propos d'Actalent

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI):We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Read the full bilingual original

Welcome visitors and provide professional front-office support.
Answer and direct incoming phone calls.
Coordinate incoming and outgoing mail, courier packages, and documentation.
Schedule meeting rooms and assist with office coordination activities.
Maintain office supplies, logs, and administrative records.
Perform data entry and update electronic and paper-based filing systems.
Manage, organize, and track company documentation to ensure accuracy and accessibility.
Support payroll administration and other general administrative tasks.
Maintain records within ERP systems and company databases.
Assist with document retrieval, distribution, and record retention processes.

Qualifications

3-5 years of administrative, office support, or document control experience.
Previous experience in a manufacturing, production, fabrication, engineering, or industrial environment preferred.
Strong proficiency with Microsoft Office (Word, Excel, Outlook).
Experience using ERP systems such as SAP, Infor Visual, or similar software.
Excellent organizational skills and attention to detail.
Strong communication and customer service abilities.
Ability to manage multiple priorities in a fast-paced environment.
High school diploma required; post-secondary education in Business Administration or a related field is considered an asset.

Preferred Qualifications

Experience with payroll administration.
Strong data entry and record management experience.
Knowledge of document control processes and best practices.
Experience supporting industrial or manufacturing operations.

Key Skills

Document Control
Administrative Support
Data Entry
ERP Systems
Microsoft Office Suite
Customer Service
Record Management
Time Management
Organization and Attention to Detail
Communication Skills

Job Type & Location

This is a Contract to Hire position based out of Edmonton, AB.

Pay And Benefits

The pay range for this position is $25.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Job Type & Location

This is a Contract to Hire position based out of Edmonton, AB.

Workplace Type

This is a fully onsite position in Edmonton,AB.

À propos d'Actalent

Actalent est un leader mondial dans les services dingénierie et de sciences ainsi que dans les solutions de talents. Nous aidons des entreprises visionnaires à faire progresser leurs initiatives dingénierie et de science grâce à laccès à des experts spécialisés qui favorisent léchelle, linnovation et la rapidité de mise sur le marché. Avec un réseau de près de 20 000 consultants et 5 000 clients à travers les États-Unis, le Canada, lAsie et lEurope, Actalent dessert de nombreuses entreprises du Fortune 500. Nous sommes fiers dêtre lune des 500 meilleures firmes de conception de lEngineering News-Record (ENR) pour nos services de conception en ingénierie et un lauréat du prix ClearlyRated Best of Staffing® tant pour le service client que pour les talents.

Actalent est un employeur souscrivant au principe de légalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de lâge, de la couleur, de la religion, des origines nationales, du statut dancien combattant, dun handicap, de lorientation sexuelle, de lidentité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande daccommodement raisonnable, tel que la modification ou lajustement du processus de demande demploi ou dentrevue à cause dun handicap, veuillez envoyer un courriel à actalentaccommodation@actalentservices.com pour connaître dautres options daccommodement.

Ordonnance sur légalité des chances de San Francisco: Conformément à lOrdonnance sur légalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de lintelligence artificielle (IA): Nous pouvons utiliser lintelligence artificielle (IA) pour soutenir certaines étapes de notre processus dembauche, notamment la recherche, la présélection et lévaluation des candidatures. LIA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à laide doutils dIA.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI):We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Apply About employer

More about this job

Responsibilities

Provide front-office and administrative support, including greeting visitors, handling calls and mail, coordinating meetings, and maintaining office supplies and records. Manage company documentation and filing systems, perform data entry, update ERP and database records, and assist with payroll administration and document retention.

Requirements

Requires 3–5 years of administrative, office support, or document control experience, strong organizational and communication skills, and proficiency with Microsoft Office and ERP systems. A high school diploma is required; manufacturing or industrial experience, payroll administration experience, and post-secondary business education are preferred or considered assets.

Skills

Document Control
Administrative Support
Data Entry
ERP Systems
Microsoft Office
Customer Service
Record Management
Time Management
Organization
Attention To Detail
Communication
Payroll Administration
Filing Systems
Document Retrieval
Office Coordination

Visa sponsorship

Not detected in the job text

Keywords

Document Control
Administrative Support
Data Entry
ERP Systems
Microsoft Office
Word
Excel
Outlook
SAP
Infor Visual
Customer Service
Record Management
Electronic Filing Systems
Paper-Based Filing Systems
Payroll Administration
Document Retrieval
Document Distribution
Record Retention
Manufacturing
Production
Fabrication
Engineering
Industrial Operations
Office Coordination
Incoming And Outgoing Mail
Courier Packages
Meeting Room Scheduling
Database Management

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