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Added 3 mins ago
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Bilingual Inbound Fraud Specialist (French and English)
BMO
NB · New Brunswick, Canada
- Full-time
Monitors and analyzes various information provided through detection systems, tools, reports, or manually to evaluate, investigate and determine required actions.
Added 3 mins ago
B
Bilingual Inbound Fraud Specialist (French and English)
BMO
NS · Nova Scotia, Canada
- Full-time
Monitors and analyzes various information provided through detection systems, tools, reports, or manually to evaluate, investigate and determine required actions.
Added 33 mins ago
Autobody Technician
Kirmac Collision and Autoglass
Kamloops, BC
Through Kirmac Cares for Kids, we also supports organizations such as B.C. Children’s Hospital and the Boys Club Network, while continuing to grow a skilled workforce grounded in continuous…
Added 1 hour ago
A
Fluvial Geomorphologist/Specialist
AECOM
Markham, ON
- $60,000 to $70,000 CAD / year
- Full-time
Understanding of river form, processes, channel adjustment, sediment transport, and watershed-scale controls on fluvial systems.
Added 1 hour ago
P
System Configuration Specialist / Spécialiste en configuration de systèmes (CS004)
Potenco
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
Reporting to the Regional Installation Manager, the System Configuration Specialist plays a key role in supporting Our Client's operations by configuring, troubleshooting, and maintaining…
Added 1 hour ago
T
Lead Mil-Ka Senior System Engineering Specialist
Telesat
Ottawa, ON
- Full-time
Experience with end-to-end satellite communications systems and their space, gateway, network, mission-operations, and user-terminal interfaces.
Added 1 hour ago
B
Mortgage Specialist
BMO
Laval, QC
- Full-time
Join BMO – imagine the possibilities. Are you looking for a chance to let your entrepreneurial spirit shine and turn potential into performance with great earning possibilities? Becoming a…
Added 2 hours ago
S
Signalling and Train Controls Director (Engineering Services)
SYSTRA
Toronto, ON
- Full-time
Provide strategic engineering leadership, technical governance and specialist oversight for railway signalling, conventional train control, European Train Control System (ETCS),…
Added 2 hours ago
UI
Business Specialist
UAP Inc.
Kingston, ON
- Full-time
Our Auto Parts Division is the largest Canadian distribution network of automobile replacement parts. Our banners in this division include the renowned NAPA Auto Parts, Altrom/Auto-Camping,…
Added 2 hours ago
Application Specialist
Price Industries Limited
Winnipeg, MB
We’re looking for a passionate, energetic Application Specialist who can effectively provide expert-level technical support to owners, contractors, technicians and internal customers on the…
Added 3 hours ago
AR
Help Desk Specialist
Atlas-Apex Roofing Inc.
Toronto, ON · Greater Toronto Area, Canada
- $70,000 to $80,000 CAD / year
- Full-time
The Help Desk Specialist is a full-time, on-site role based in Toronto, ON, providing first-level technical support to internal users across multiple branches. Responsibilities include…
Added 3 hours ago
UI
Business Specialist
UAP Inc.
Kingston, ON
- $70,100 to $87,600 CAD / year
- Full-time
Our Auto Parts Division is the largest Canadian distribution network of automobile replacement parts. Our banners in this division include the renowned NAPA Auto Parts, Altrom/Auto-Camping,…
Added 4 hours ago
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Automotive Consumer Affairs Specialist - Tier 3 (On-Site)
Concentrix
Chatham-Kent, ON · Chatham, ON
- Full-time
Join a world-class team in Chatham, ON, as a Automotive Consumer Affairs Specialist! At Concentrix, we’re looking for passionate game-changers to deliver exceptional customer experiences…
Added 4 hours ago
UP
Data Integrity SME
United Pharma
Toronto, ON
- Contract
Data integrity specialist who designs and runs audit-trail reviews, assesses equipment and computerized systems, and embeds sustainable DI controls on the floor and in the laboratory.
Added 4 hours ago
CO
Job ID #32315: Supervisor, Cybersecurity
City of Hamilton
Hamilton, ON
- Full-time
Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of…
Added 4 hours ago
CO
Job ID #32314: Supervisor, IT Infrastructure
City of Hamilton
Hamilton, ON
- Full-time
…oversees operation, maintenance, availability, performance and continual improvement of the City’s enterprise infrastructure environment including data centre, cloud network, voice backup &…
Added 4 hours ago
CO
Job ID #32295: Manager, Cybersecurity
City of Hamilton
Hamilton, ON
- Full-time
Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of…
Added 11 hours ago
SE
network technical specialist
Sherwood Electromotion Inc.
Concord, ON
- Full-time
Monitor the performance of computer systems and networks
Added 13 hours ago
A
Subcontracts Specialist
Actalent
North Vancouver, BC
- $44 to $53 CAD / hour
- Contract
The Subcontracts Specialist III plays a key role in supporting new vessel construction projects by managing the full lifecycle of subcontracts for Polar and MPI programs. This position…
Added 13 hours ago
A
Technical Documentation & BOM Specialist
Actalent
Ottawa, ON
- $30 to $50 CAD / hour
- Contract
…global telecommunications innovation, including optical research and development and AI network…
Added 13 hours ago
A
Pi Historian Systems Specialist
Actalent
Calgary, AB
- $40 to $60 CAD / hour
- Full-time
The Data Historian Specialist provides full-time sustainment and support for a large, complex AVEVA PI historian environment serving a major Alberta utility-system operator. This role…
Added 13 hours ago
A
Document Control Specialist
Actalent
AB · Edmonton, AB
- $25 to $30 CAD / hour
- Full-time
Perform data entry and update electronic and paper-based filing systems.
Added 14 hours ago
B
Digital Specialist
BMO
Toronto, ON · BMOPLACE
- Full-time
As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our…
Added 16 hours ago
MG
Health Info Processing Specialist
Michael Garron Hospital
Toronto, ON
- Temporary
The Health Records Information Specialist supports quality patient care through the provision of efficient and effective processing of Health Records including prepping, scanning and…
Added 16 hours ago
SS
Infrastructure Specialist -VHF/VDL
SITA Switzerland Sarl
Montreal, QC
- Full-time
Minimum 3 years of experience in RF/Telecommunications systems, network installation, and support (preferably VHF).

Actalent

Document Control Specialist

AB, Canada
Edmonton, AB, Canada

$25 to $30 CAD / hour · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $25 to $30 CAD / hour
Job type: Full-time
Apply by: Nov 27, 2026
Education: High school diploma
Experience: 3-5 years of administrative, office support, or document control experience.
Posting language: English · French
Posted: Oct 29, 2026

Original job description

English section of this bilingual listing.

Administrative Assistant / Document Control Coordinator

We are seeking a highly organized and detail-oriented Administrative Assistant / Document Control Coordinator to support daily office operations in a manufacturing and production environment. This role combines front-office administration, document management, data entry, and customer service responsibilities. The successful candidate will be the first point of contact for visitors and will play a key role in maintaining accurate records and supporting administrative processes.

Responsibilities

Welcome visitors and provide professional front-office support.
Answer and direct incoming phone calls.
Coordinate incoming and outgoing mail, courier packages, and documentation.
Schedule meeting rooms and assist with office coordination activities.
Maintain office supplies, logs, and administrative records.
Perform data entry and update electronic and paper-based filing systems.
Manage, organize, and track company documentation to ensure accuracy and accessibility.
Support payroll administration and other general administrative tasks.
Maintain records within ERP systems and company databases.
Assist with document retrieval, distribution, and record retention processes.

Qualifications

3-5 years of administrative, office support, or document control experience.
Previous experience in a manufacturing, production, fabrication, engineering, or industrial environment preferred.
Strong proficiency with Microsoft Office (Word, Excel, Outlook).
Experience using ERP systems such as SAP, Infor Visual, or similar software.
Excellent organizational skills and attention to detail.
Strong communication and customer service abilities.
Ability to manage multiple priorities in a fast-paced environment.
High school diploma required; post-secondary education in Business Administration or a related field is considered an asset.

Preferred Qualifications

Experience with payroll administration.
Strong data entry and record management experience.
Knowledge of document control processes and best practices.
Experience supporting industrial or manufacturing operations.

Key Skills

Document Control
Administrative Support
Data Entry
ERP Systems
Microsoft Office Suite
Customer Service
Record Management
Time Management
Organization and Attention to Detail
Communication Skills

Job Type & Location

This is a Contract to Hire position based out of Edmonton, AB.

Pay And Benefits

The pay range for this position is $25.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Job Type & Location

This is a Contract to Hire position based out of Edmonton, AB.

Workplace Type

This is a fully onsite position in Edmonton,AB.

À propos d'Actalent

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI):We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Read the full bilingual original

Welcome visitors and provide professional front-office support.
Answer and direct incoming phone calls.
Coordinate incoming and outgoing mail, courier packages, and documentation.
Schedule meeting rooms and assist with office coordination activities.
Maintain office supplies, logs, and administrative records.
Perform data entry and update electronic and paper-based filing systems.
Manage, organize, and track company documentation to ensure accuracy and accessibility.
Support payroll administration and other general administrative tasks.
Maintain records within ERP systems and company databases.
Assist with document retrieval, distribution, and record retention processes.

Qualifications

3-5 years of administrative, office support, or document control experience.
Previous experience in a manufacturing, production, fabrication, engineering, or industrial environment preferred.
Strong proficiency with Microsoft Office (Word, Excel, Outlook).
Experience using ERP systems such as SAP, Infor Visual, or similar software.
Excellent organizational skills and attention to detail.
Strong communication and customer service abilities.
Ability to manage multiple priorities in a fast-paced environment.
High school diploma required; post-secondary education in Business Administration or a related field is considered an asset.

Preferred Qualifications

Experience with payroll administration.
Strong data entry and record management experience.
Knowledge of document control processes and best practices.
Experience supporting industrial or manufacturing operations.

Key Skills

Document Control
Administrative Support
Data Entry
ERP Systems
Microsoft Office Suite
Customer Service
Record Management
Time Management
Organization and Attention to Detail
Communication Skills

Job Type & Location

This is a Contract to Hire position based out of Edmonton, AB.

Pay And Benefits

The pay range for this position is $25.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Job Type & Location

This is a Contract to Hire position based out of Edmonton, AB.

Workplace Type

This is a fully onsite position in Edmonton,AB.

À propos d'Actalent

Actalent est un leader mondial dans les services dingénierie et de sciences ainsi que dans les solutions de talents. Nous aidons des entreprises visionnaires à faire progresser leurs initiatives dingénierie et de science grâce à laccès à des experts spécialisés qui favorisent léchelle, linnovation et la rapidité de mise sur le marché. Avec un réseau de près de 20 000 consultants et 5 000 clients à travers les États-Unis, le Canada, lAsie et lEurope, Actalent dessert de nombreuses entreprises du Fortune 500. Nous sommes fiers dêtre lune des 500 meilleures firmes de conception de lEngineering News-Record (ENR) pour nos services de conception en ingénierie et un lauréat du prix ClearlyRated Best of Staffing® tant pour le service client que pour les talents.

Actalent est un employeur souscrivant au principe de légalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de lâge, de la couleur, de la religion, des origines nationales, du statut dancien combattant, dun handicap, de lorientation sexuelle, de lidentité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande daccommodement raisonnable, tel que la modification ou lajustement du processus de demande demploi ou dentrevue à cause dun handicap, veuillez envoyer un courriel à actalentaccommodation@actalentservices.com pour connaître dautres options daccommodement.

Ordonnance sur légalité des chances de San Francisco: Conformément à lOrdonnance sur légalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de lintelligence artificielle (IA): Nous pouvons utiliser lintelligence artificielle (IA) pour soutenir certaines étapes de notre processus dembauche, notamment la recherche, la présélection et lévaluation des candidatures. LIA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à laide doutils dIA.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI):We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Apply About employer

More about this job

Responsibilities

Provide front-office and administrative support, including greeting visitors, handling calls and mail, coordinating meetings, and maintaining office supplies and records. Manage company documentation and filing systems, perform data entry, update ERP and database records, and assist with payroll administration and document retention.

Requirements

Requires 3–5 years of administrative, office support, or document control experience, strong organizational and communication skills, and proficiency with Microsoft Office and ERP systems. A high school diploma is required; manufacturing or industrial experience, payroll administration experience, and post-secondary business education are preferred or considered assets.

Skills

Document Control
Administrative Support
Data Entry
ERP Systems
Microsoft Office
Customer Service
Record Management
Time Management
Organization
Attention To Detail
Communication
Payroll Administration
Filing Systems
Document Retrieval
Office Coordination

Visa sponsorship

Not detected in the job text

Keywords

Document Control
Administrative Support
Data Entry
ERP Systems
Microsoft Office
Word
Excel
Outlook
SAP
Infor Visual
Customer Service
Record Management
Electronic Filing Systems
Paper-Based Filing Systems
Payroll Administration
Document Retrieval
Document Distribution
Record Retention
Manufacturing
Production
Fabrication
Engineering
Industrial Operations
Office Coordination
Incoming And Outgoing Mail
Courier Packages
Meeting Room Scheduling
Database Management

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