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Added 5 hours ago
A
Product Sales Specialist – Professional AV, Broadcast & Streaming
ADIpro.ca
Toronto, ON · Greater Toronto Area, Canada
- Full-time
…supporting system integrators, resellers, educational institutions, production companies, and broadcasters across…
Added 7 hours ago
A
Pi Historian Systems Specialist
Actalent
Calgary, AB
- $40 to $60 CAD / hour
- Full-time
The Data Historian Specialist provides full-time sustainment and support for a large, complex AVEVA PI historian environment serving a major Alberta utility-system operator. This role…
Added 7 hours ago
A
Document Control Specialist
Actalent
AB · Edmonton, AB
- $25 to $30 CAD / hour
- Full-time
We are seeking a highly organized and detail-oriented Administrative Assistant / Document Control Coordinator to support daily office operations in a manufacturing and production…
Added 7 hours ago
I
Market Structure Specialist
Iress
Toronto, ON
- Full-time
…you’ll combine product expertise, client consulting and trading support to help keep our solutions competitive and aligned with the evolving needs of clients and financial markets. You’ll…
Added 7 hours ago
Reliability Specialist, Cranes Maintenance
ArcelorMittal
Hamilton, ON
(Senior Coordinator / Specialist / Senior Specialist)
Added 7 hours ago
Specialist, Customer Experience & Enterprise Applications (Non-Union)
Alectra Utilities
Guelph, ON · Hamilton, ON · Mississauga, ON · St. Catharines, ON · Vaughan, ON
Manage application release activities, including production support, ticket tracking, documentation, and stakeholder approvals.
Added 10 hours ago
Marketing Specialist, Executive Education, Edwards School of Business
University of Saskatchewan
Saskatoon, SK
The marketing specialist leads and executes the development and implementation of innovative, effective, and reliable communication and digital marketing strategies to advance the…
Added 12 hours ago
FC
Advertising Specialist
Fidelity Canada
Mississauga, ON · Toronto, ON
- Full-time
The Advertising Specialist will assist in execution of digital media advertising campaigns in support of Fidelity Investments Canada. Working closely with the Manager, Digital Advertising,…
Added 12 hours ago
A
Specialiste Qualité - Produits Electroniques
Actalent
MB · Saint-Laurent, MB
- $30 to $45 CAD / hour
- Contract
…ponctuelle, précise et traçable afin de soutenir les calendriers de production et les livrables des programmes. Elle identifie, documente et maîtrise les matériaux non conformes selon les…
Added 12 hours ago
KE
Website & Graphic Design Specialist
Keystone Environmental
Burnaby, BC
- Contract
The Website & Graphic Design Specialist will support Keystone Environmental's online presence and visual brand through website administration, graphic design, photography, video production,…
Added 12 hours ago
CE
Airframe Materials & Processes (M&P) Specialist
Capgemini Engineering
Montreal, QC
- Full-time
…aérostructures, en appui aux activités de développement, de production et de soutien en service des aéronefs. Le poste implique l’investigation de problématiques techniques, la réalisation…
Added 12 hours ago
UO
Alumni Program Specialist, AR Programs & Services, VP Development and Alumni
University of Calgary
Calgary, AB
- Full-time
…turning ideas and priorities into programmatic experiences that support and align with strategic alumni planning goals. The Alumni Program Specialist will build and maintain strong…
Added 12 hours ago
LC
Sr Process Specialist/Engineer
LNG Canada
Calgary, AB
- Full-time
The Senior Process Specialist provides technical leadership in process engineering, utilities systems, greenhouse gas management, and process safety to support the safe, reliable,…
Added 13 hours ago
IP
Operational Excellence Analyst
InterPro Pipe + Steel
Camrose, AB
- Full-time
The Operational Excellence Analyst will support our Camrose location. The Analyst will be responsible for developing and implementing the corporate operational excellence strategy at…
Added 13 hours ago
IP
Operational Excellence Analyst
InterPro Pipe + Steel
AB · Edmonton, AB
- Full-time
The Operational Excellence Analyst will support our Camrose location. The Analyst will be responsible for developing and implementing the corporate operational excellence strategy at…
Added 13 hours ago
D|
Senior Manager, Environment Health and Safety
DECIEM | THE ABNORMAL BEAUTY COMPANY
Toronto, ON · Etobicoke, ON
- Full-time
…with the Commercial EHS team. The Senior Manager manages the Specialist, Environment, Health and…
Added 13 hours ago
TC
IAM Governance, Policy & Compliance Specialist
TMC Canada
Montreal, QC
- Full-time
At TMC Canada, we are recruiting an IAM Governance, Policy & Compliance Specialist to contribute to strategic cybersecurity and technology governance initiatives within a leading…
Added 14 hours ago
AA
Spécialiste intégration structures et systèmes / Structures & Systems Integration Specialist
ALTITUDE AEROSPACE
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
Notre bureau d’études spécialisé en ingénierie aéronautique accompagne ses clients dans la conception, l’analyse et le support technique de solutions destinées aux aéronefs. Nos équipes…
Added 14 hours ago
Airframe Materials & Processes (M&P) Specialist
Capgemini
Montreal, QC
…aérostructures, en appui aux activités de développement, de production et de soutien en service des aéronefs. Le poste implique l’investigation de problématiques techniques, la réalisation…
Added 14 hours ago
FG
Software Developer | Banking & Capital Markets
FDM Group
Toronto, ON
- Contract
FDM is a global business and technology consultancy delivering client and industry driven solutions through our 5 core specialist Practices; Software Engineering, Data & Analytics, IT…
Added 14 hours ago
Customer Service Representative
Price Industries Limited
Winnipeg, MB
…shipment and keep customers informed, whether it's a standard production build, an order requiring an engineering change, or one affected by end-of-life materials. Partnering with our…
Added 14 hours ago
TT
Packaging Planning Specialist
Tundra Technical Solutions
Cambridge, ON
- $45.67 to $50 CAD / hour
- Full-time
Support prototype builds, production readiness activities, and launch programs.
Added 14 hours ago
XE
Senior Technical Support Specialist
XR Extreme Reach
Toronto, ON
- Full-time
The Senior Technical Support Specialist is a highly skilled, technically focused position who operates at the intersection of support, engineering, and automation. This role serves as a…
Added 14 hours ago
SL
Senior Data Engineer
Sun Life
Toronto, ON · Waterloo, ON · Sun Life Toronto One York
- Full-time
· Data Management – Experience in design, development, and production support
Added 15 hours ago
DI
Controls Specialist
DuroByte Inc.
Windsor, ON
- $70,000 to $100,000 CAD / year
- Full-time
We are seeking an experienced Controls Specialist – Industrial Automation to develop, program, commission, troubleshoot, and support industrial automation systems.

Actalent

Document Control Specialist

AB, Canada
Edmonton, AB, Canada

$25 to $30 CAD / hour · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $25 to $30 CAD / hour
Job type: Full-time
Apply by: Nov 27, 2026
Education: High school diploma
Experience: 3-5 years of administrative, office support, or document control experience.
Posting language: English · French
Posted: Oct 29, 2026

Original job description

English section of this bilingual listing.

Administrative Assistant / Document Control Coordinator

We are seeking a highly organized and detail-oriented Administrative Assistant / Document Control Coordinator to support daily office operations in a manufacturing and production environment. This role combines front-office administration, document management, data entry, and customer service responsibilities. The successful candidate will be the first point of contact for visitors and will play a key role in maintaining accurate records and supporting administrative processes.

Responsibilities

Welcome visitors and provide professional front-office support.
Answer and direct incoming phone calls.
Coordinate incoming and outgoing mail, courier packages, and documentation.
Schedule meeting rooms and assist with office coordination activities.
Maintain office supplies, logs, and administrative records.
Perform data entry and update electronic and paper-based filing systems.
Manage, organize, and track company documentation to ensure accuracy and accessibility.
Support payroll administration and other general administrative tasks.
Maintain records within ERP systems and company databases.
Assist with document retrieval, distribution, and record retention processes.

Qualifications

3-5 years of administrative, office support, or document control experience.
Previous experience in a manufacturing, production, fabrication, engineering, or industrial environment preferred.
Strong proficiency with Microsoft Office (Word, Excel, Outlook).
Experience using ERP systems such as SAP, Infor Visual, or similar software.
Excellent organizational skills and attention to detail.
Strong communication and customer service abilities.
Ability to manage multiple priorities in a fast-paced environment.
High school diploma required; post-secondary education in Business Administration or a related field is considered an asset.

Preferred Qualifications

Experience with payroll administration.
Strong data entry and record management experience.
Knowledge of document control processes and best practices.
Experience supporting industrial or manufacturing operations.

Key Skills

Document Control
Administrative Support
Data Entry
ERP Systems
Microsoft Office Suite
Customer Service
Record Management
Time Management
Organization and Attention to Detail
Communication Skills

Job Type & Location

This is a Contract to Hire position based out of Edmonton, AB.

Pay And Benefits

The pay range for this position is $25.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Job Type & Location

This is a Contract to Hire position based out of Edmonton, AB.

Workplace Type

This is a fully onsite position in Edmonton,AB.

À propos d'Actalent

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI):We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Read the full bilingual original

Welcome visitors and provide professional front-office support.
Answer and direct incoming phone calls.
Coordinate incoming and outgoing mail, courier packages, and documentation.
Schedule meeting rooms and assist with office coordination activities.
Maintain office supplies, logs, and administrative records.
Perform data entry and update electronic and paper-based filing systems.
Manage, organize, and track company documentation to ensure accuracy and accessibility.
Support payroll administration and other general administrative tasks.
Maintain records within ERP systems and company databases.
Assist with document retrieval, distribution, and record retention processes.

Qualifications

3-5 years of administrative, office support, or document control experience.
Previous experience in a manufacturing, production, fabrication, engineering, or industrial environment preferred.
Strong proficiency with Microsoft Office (Word, Excel, Outlook).
Experience using ERP systems such as SAP, Infor Visual, or similar software.
Excellent organizational skills and attention to detail.
Strong communication and customer service abilities.
Ability to manage multiple priorities in a fast-paced environment.
High school diploma required; post-secondary education in Business Administration or a related field is considered an asset.

Preferred Qualifications

Experience with payroll administration.
Strong data entry and record management experience.
Knowledge of document control processes and best practices.
Experience supporting industrial or manufacturing operations.

Key Skills

Document Control
Administrative Support
Data Entry
ERP Systems
Microsoft Office Suite
Customer Service
Record Management
Time Management
Organization and Attention to Detail
Communication Skills

Job Type & Location

This is a Contract to Hire position based out of Edmonton, AB.

Pay And Benefits

The pay range for this position is $25.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Job Type & Location

This is a Contract to Hire position based out of Edmonton, AB.

Workplace Type

This is a fully onsite position in Edmonton,AB.

À propos d'Actalent

Actalent est un leader mondial dans les services dingénierie et de sciences ainsi que dans les solutions de talents. Nous aidons des entreprises visionnaires à faire progresser leurs initiatives dingénierie et de science grâce à laccès à des experts spécialisés qui favorisent léchelle, linnovation et la rapidité de mise sur le marché. Avec un réseau de près de 20 000 consultants et 5 000 clients à travers les États-Unis, le Canada, lAsie et lEurope, Actalent dessert de nombreuses entreprises du Fortune 500. Nous sommes fiers dêtre lune des 500 meilleures firmes de conception de lEngineering News-Record (ENR) pour nos services de conception en ingénierie et un lauréat du prix ClearlyRated Best of Staffing® tant pour le service client que pour les talents.

Actalent est un employeur souscrivant au principe de légalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de lâge, de la couleur, de la religion, des origines nationales, du statut dancien combattant, dun handicap, de lorientation sexuelle, de lidentité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande daccommodement raisonnable, tel que la modification ou lajustement du processus de demande demploi ou dentrevue à cause dun handicap, veuillez envoyer un courriel à actalentaccommodation@actalentservices.com pour connaître dautres options daccommodement.

Ordonnance sur légalité des chances de San Francisco: Conformément à lOrdonnance sur légalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de lintelligence artificielle (IA): Nous pouvons utiliser lintelligence artificielle (IA) pour soutenir certaines étapes de notre processus dembauche, notamment la recherche, la présélection et lévaluation des candidatures. LIA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à laide doutils dIA.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI):We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Apply About employer

More about this job

Responsibilities

Provide front-office and administrative support, including greeting visitors, handling calls and mail, coordinating meetings, and maintaining office supplies and records. Manage company documentation and filing systems, perform data entry, update ERP and database records, and assist with payroll administration and document retention.

Requirements

Requires 3–5 years of administrative, office support, or document control experience, strong organizational and communication skills, and proficiency with Microsoft Office and ERP systems. A high school diploma is required; manufacturing or industrial experience, payroll administration experience, and post-secondary business education are preferred or considered assets.

Skills

Document Control
Administrative Support
Data Entry
ERP Systems
Microsoft Office
Customer Service
Record Management
Time Management
Organization
Attention To Detail
Communication
Payroll Administration
Filing Systems
Document Retrieval
Office Coordination

Visa sponsorship

Not detected in the job text

Keywords

Document Control
Administrative Support
Data Entry
ERP Systems
Microsoft Office
Word
Excel
Outlook
SAP
Infor Visual
Customer Service
Record Management
Electronic Filing Systems
Paper-Based Filing Systems
Payroll Administration
Document Retrieval
Document Distribution
Record Retention
Manufacturing
Production
Fabrication
Engineering
Industrial Operations
Office Coordination
Incoming And Outgoing Mail
Courier Packages
Meeting Room Scheduling
Database Management

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