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Added 8 mins ago
B&
Accounting Manager
Black & McDonald Limited
Markham, ON
- $95,000 to $110,000 CAD / year
- Full-time
Black & McDonald’s Accounting & Finance team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is…
Added 9 mins ago
ES
Project Coordinator
ENTRUST Solutions Group
AB · Calgary, AB
- Full-time
ENTRUST Canada, a Leidos company is an engineering consulting firm with offices in Calgary and Regina that provides design and engineering services to the electric power delivery industry.…
Added 9 mins ago
MR
Project Coordinator (Civil Construction)
Maple Reinders
Mississauga, ON
- $70,000 to $90,000 CAD / year
- Full-time
A university degree or diploma in Engineering or Construction Management, or an equivalent combination of education and relevant industry experience.
Added 9 mins ago
PL
Project Manager - PL#72904
Peter Lucas Project Management Inc.
Kamloops, BC
- $110,000 to $130,000 CAD / year
- Full-time
Professional Engineer (P.Eng.) designation or eligibility for registration with the applicable provincial engineering regulatory body is considered an asset and may be required for certain…
Added 9 mins ago
PL
Project Manager - PL#72904
Peter Lucas Project Management Inc.
Prince George, BC
- $110,000 to $130,000 CAD / year
- Full-time
Professional Engineer (P.Eng.) designation or eligibility for registration with the applicable provincial engineering regulatory body is considered an asset and may be required for certain…
Added 9 mins ago
CE
Heavy Equipment Technician (Shop/Field)
Cooper Equipment Rentals Limited
Grande Prairie, AB
- Full-time
We are looking for customer-oriented, motivated individuals to join our professional team.
Added 9 mins ago
JA
Ingénieur en Systèmes d’Énergie / Power System Engineer - Equipment
JR Automation
Montreal, QC · Saint-Laurent, QC
- Full-time
…reliable HVDC infrastructure and ongoing innovation in power…
Added 9 mins ago
JA
Ingénieur en Systèmes d’Énergie / Power System Engineer - Main Circuit Design
JR Automation
Montreal, QC · Saint-Laurent, QC
- Full-time
…definition of concepts for control and protection design within HVDC systems. The role involves interpreting customer requirements and translating them into engineering drawings and…
Added 9 mins ago
JA
HSSE Manager - New construction
JR Automation
London, ON
- Full-time
…you will help identify, manage, and reduce risk by building systems, practices, and organizational capability that support safe and reliable operations from day one and…
Added 9 mins ago
JA
Ingénieur·e principal·e (Postes électriques) / Primary Engineer (Substations)
JR Automation
Montreal, QC · Saint-Laurent, QC
- Full-time
…of the power grid across Canada. Working through proposal, engineering, and construction phases, you will develop electro-mechanical designs, coordinate engineering activities, and…
Added 9 mins ago
JA
Stagiaire Génie Électrique et Contrôle / Electrical and Controls Engineering Intern
JR Automation
Varennes, QC
- Full-time
As an Electrical and Controls Engineering Intern, you will actively contribute to the analysis, documentation, and improvement of industrial electrical and control systems. Supported by…
Added 9 mins ago
JA
Technicien de réfection de mechanisme/Mechanism Repair Technician
JR Automation
Montreal, QC · Saint-Laurent, QC
- Full-time
You have a professional diploma in electromechanics or equivalent.
Added 9 mins ago
PL
Project Manager - PL#72904
Peter Lucas
Kamloops, BC
- $110,000 to $130,000 CAD / year
- Full-time
Professional Engineer (P.Eng.) designation or eligibility for registration with the applicable provincial engineering regulatory body is considered an asset and may be required for certain…
Added 9 mins ago
JA
Electrical Installations Design Engineer –Rail Systems
JR Automation
Toronto, ON
- $95,102 to $142,653 CAD / year
- Full-time
Electrical Installations Design Engineer – Rail Systems
Added 9 mins ago
JA
Technical Safety Specialist
JR Automation
Burnaby, BC
- Full-time
The Safety Engineering department is responsible for the safety of the products and project solutions developed and deployed by the Urban Rail Signaling business line and compliance to…
Added 9 mins ago
JA
Service Sales Account Manager
JR Automation
Richmond, BC
- Full-time
The Service Sales Account Manager – support customers across British Columbia by promoting and selling Hitachi Energy’s Engineering & Service portfolio. You will help utilities and…
Added 9 mins ago
JA
Service Account Manager - Ontario
JR Automation
Stoney Creek, NB
- Full-time
The Service Account Manager – support customers across Ontario by promoting and selling Hitachi Energy’s Engineering & Service portfolio. You will help utilities and industrial…
Added 9 mins ago
JA
Senior Power Applications Engineer
JR Automation
Stoney Creek, NB
- Full-time
In this exciting role, you will work at the intersection of power engineering and software development, helping utilities and energy market operators optimize and manage complex electrical…
Added 9 mins ago
JA
Business Development Manager – Substation Services & Lifecycle Solutions
JR Automation
Stoney Creek, NB
- Full-time
Bachelor’s degree in electrical engineering, Power Systems, Business Administration, or a related discipline.
Added 9 mins ago
BS
Data Acquisition Engineer
Bartech Staffing
Windsor, ON
- $34 to $36.8 CAD / hour
- Contract
Bartech Staffing is a leading engineering, technical and professional staffing firm, and our clients include some of the nation's biggest companies. We are powered by Impellam Group, a…
Added 24 mins ago
S
Senior Manager - Systems Assurance
SYSTRA
Toronto, ON
- Full-time
Provide senior engineering management and independent technical governance for railway systems assurance across the GO & UP transit networks and associated corridors. Develop, own and…
Added 24 mins ago
S
Senior Manager - Systems Requirements
SYSTRA
Toronto, ON
- Full-time
The Senior Manager, Systems Engineering Management (Requirements) is responsible for leading requirements management activities across the GO Expansion program and ensuring effective…
Added 24 mins ago
S
Systems Assurance Director
SYSTRA
Toronto, ON
- Full-time
Provide strategic leadership and technical oversight for Systems Assurance across the Lakeshores portfolio, including engineering governance, systems integration and safety certification.
Added 24 mins ago
S
OCS Design Delivery - Senior Manager
SYSTRA
Toronto, ON
- Full-time
Certifications or Designations: Valid Professional Engineering (P.Eng.) license recognized by the Professional Engineers of Ontario (PEO) is an asset
Added 24 mins ago
S
Conventional Signalling Director
SYSTRA
Toronto, ON
- Full-time
Bachelor's or Master's degree in Systems Engineering, Electrical Engineering or a related technical discipline.

Actalent

Document Control Specialist

AB, Canada
Edmonton, AB, Canada

$25 to $30 CAD / hour · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $25 to $30 CAD / hour
Job type: Full-time
Apply by: Nov 27, 2026
Education: High school diploma
Experience: 3-5 years of administrative, office support, or document control experience.
Posting language: English · French
Posted: Oct 29, 2026

Original job description

English section of this bilingual listing.

Administrative Assistant / Document Control Coordinator

We are seeking a highly organized and detail-oriented Administrative Assistant / Document Control Coordinator to support daily office operations in a manufacturing and production environment. This role combines front-office administration, document management, data entry, and customer service responsibilities. The successful candidate will be the first point of contact for visitors and will play a key role in maintaining accurate records and supporting administrative processes.

Responsibilities

Welcome visitors and provide professional front-office support.
Answer and direct incoming phone calls.
Coordinate incoming and outgoing mail, courier packages, and documentation.
Schedule meeting rooms and assist with office coordination activities.
Maintain office supplies, logs, and administrative records.
Perform data entry and update electronic and paper-based filing systems.
Manage, organize, and track company documentation to ensure accuracy and accessibility.
Support payroll administration and other general administrative tasks.
Maintain records within ERP systems and company databases.
Assist with document retrieval, distribution, and record retention processes.

Qualifications

3-5 years of administrative, office support, or document control experience.
Previous experience in a manufacturing, production, fabrication, engineering, or industrial environment preferred.
Strong proficiency with Microsoft Office (Word, Excel, Outlook).
Experience using ERP systems such as SAP, Infor Visual, or similar software.
Excellent organizational skills and attention to detail.
Strong communication and customer service abilities.
Ability to manage multiple priorities in a fast-paced environment.
High school diploma required; post-secondary education in Business Administration or a related field is considered an asset.

Preferred Qualifications

Experience with payroll administration.
Strong data entry and record management experience.
Knowledge of document control processes and best practices.
Experience supporting industrial or manufacturing operations.

Key Skills

Document Control
Administrative Support
Data Entry
ERP Systems
Microsoft Office Suite
Customer Service
Record Management
Time Management
Organization and Attention to Detail
Communication Skills

Job Type & Location

This is a Contract to Hire position based out of Edmonton, AB.

Pay And Benefits

The pay range for this position is $25.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Job Type & Location

This is a Contract to Hire position based out of Edmonton, AB.

Workplace Type

This is a fully onsite position in Edmonton,AB.

À propos d'Actalent

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI):We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Read the full bilingual original

Welcome visitors and provide professional front-office support.
Answer and direct incoming phone calls.
Coordinate incoming and outgoing mail, courier packages, and documentation.
Schedule meeting rooms and assist with office coordination activities.
Maintain office supplies, logs, and administrative records.
Perform data entry and update electronic and paper-based filing systems.
Manage, organize, and track company documentation to ensure accuracy and accessibility.
Support payroll administration and other general administrative tasks.
Maintain records within ERP systems and company databases.
Assist with document retrieval, distribution, and record retention processes.

Qualifications

3-5 years of administrative, office support, or document control experience.
Previous experience in a manufacturing, production, fabrication, engineering, or industrial environment preferred.
Strong proficiency with Microsoft Office (Word, Excel, Outlook).
Experience using ERP systems such as SAP, Infor Visual, or similar software.
Excellent organizational skills and attention to detail.
Strong communication and customer service abilities.
Ability to manage multiple priorities in a fast-paced environment.
High school diploma required; post-secondary education in Business Administration or a related field is considered an asset.

Preferred Qualifications

Experience with payroll administration.
Strong data entry and record management experience.
Knowledge of document control processes and best practices.
Experience supporting industrial or manufacturing operations.

Key Skills

Document Control
Administrative Support
Data Entry
ERP Systems
Microsoft Office Suite
Customer Service
Record Management
Time Management
Organization and Attention to Detail
Communication Skills

Job Type & Location

This is a Contract to Hire position based out of Edmonton, AB.

Pay And Benefits

The pay range for this position is $25.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Job Type & Location

This is a Contract to Hire position based out of Edmonton, AB.

Workplace Type

This is a fully onsite position in Edmonton,AB.

À propos d'Actalent

Actalent est un leader mondial dans les services dingénierie et de sciences ainsi que dans les solutions de talents. Nous aidons des entreprises visionnaires à faire progresser leurs initiatives dingénierie et de science grâce à laccès à des experts spécialisés qui favorisent léchelle, linnovation et la rapidité de mise sur le marché. Avec un réseau de près de 20 000 consultants et 5 000 clients à travers les États-Unis, le Canada, lAsie et lEurope, Actalent dessert de nombreuses entreprises du Fortune 500. Nous sommes fiers dêtre lune des 500 meilleures firmes de conception de lEngineering News-Record (ENR) pour nos services de conception en ingénierie et un lauréat du prix ClearlyRated Best of Staffing® tant pour le service client que pour les talents.

Actalent est un employeur souscrivant au principe de légalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de lâge, de la couleur, de la religion, des origines nationales, du statut dancien combattant, dun handicap, de lorientation sexuelle, de lidentité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande daccommodement raisonnable, tel que la modification ou lajustement du processus de demande demploi ou dentrevue à cause dun handicap, veuillez envoyer un courriel à actalentaccommodation@actalentservices.com pour connaître dautres options daccommodement.

Ordonnance sur légalité des chances de San Francisco: Conformément à lOrdonnance sur légalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de lintelligence artificielle (IA): Nous pouvons utiliser lintelligence artificielle (IA) pour soutenir certaines étapes de notre processus dembauche, notamment la recherche, la présélection et lévaluation des candidatures. LIA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à laide doutils dIA.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI):We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Apply About employer

More about this job

Responsibilities

Provide front-office and administrative support, including greeting visitors, handling calls and mail, coordinating meetings, and maintaining office supplies and records. Manage company documentation and filing systems, perform data entry, update ERP and database records, and assist with payroll administration and document retention.

Requirements

Requires 3–5 years of administrative, office support, or document control experience, strong organizational and communication skills, and proficiency with Microsoft Office and ERP systems. A high school diploma is required; manufacturing or industrial experience, payroll administration experience, and post-secondary business education are preferred or considered assets.

Skills

Document Control
Administrative Support
Data Entry
ERP Systems
Microsoft Office
Customer Service
Record Management
Time Management
Organization
Attention To Detail
Communication
Payroll Administration
Filing Systems
Document Retrieval
Office Coordination

Visa sponsorship

Not detected in the job text

Keywords

Document Control
Administrative Support
Data Entry
ERP Systems
Microsoft Office
Word
Excel
Outlook
SAP
Infor Visual
Customer Service
Record Management
Electronic Filing Systems
Paper-Based Filing Systems
Payroll Administration
Document Retrieval
Document Distribution
Record Retention
Manufacturing
Production
Fabrication
Engineering
Industrial Operations
Office Coordination
Incoming And Outgoing Mail
Courier Packages
Meeting Room Scheduling
Database Management

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