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Added 4 months ago
NS
Product Manager
No Saint
Montreal, QC
- Full-time
We build nicotine delivery systems that solve societal problems, but first drive consumer preference. Why? You can't make a difference without being relevant first. We're fast-growing- The…
Added 4 months ago
MH
Go-To-Market (GTM) Engineer
Maya HTT
Remote, Canada
- Full-time
- Remote
Maya HTT is a world leading software developer and engineering solutions provider focused on CAE, CAD, CAM and PLM. A long-time partner of Siemens Digital Industries Software, Maya HTT…
Added 4 months ago
MH
Go-To-Market (GTM) Engineer
Maya HTT
Remote, Canada
- Full-time
- Remote
Maya HTT is a world leading software developer and engineering solutions provider focused on CAE, CAD, CAM and PLM. A long-time partner of Siemens Digital Industries Software, Maya HTT…
Added 4 months ago
MH
Engineering Software Application Analyst
Maya HTT
Remote, Canada
- Full-time
- Remote
Maya HTT is a world leading software developer and engineering solutions provider focused on CAE, CAD, CAM and PLM. A long-time partner of Siemens Digital Industries Software, Maya HTT…
Added 4 months ago
MH
Software Development Team Lead
Maya HTT
Remote, Canada
- Full-time
- Remote
Maya HTT is a world leading software developer and engineering solutions provider focused on CAE, CAD, CAM and PLM. A long-time partner of Siemens Digital Industries Software, Maya HTT…
Added 4 months ago
MH
General Accountant
Maya HTT
Remote, Canada
- Full-time
- Remote
Maya HTT is a world leading developer of digital industries software solutions. The world’s top tier engineering and manufacturing organizations rely on Maya’s experience and expertise to…
Added 3 months ago
JC
Controls Systems Engineer / Systems Designer
Johnson Controls
Ottawa, ON
- Full-time
Under the general direction of the Installation/Operations Manager and/or Engineering Leader, you will be responsible for the design, configuration, and delivery of building control…
Added 3 months ago
AG
Hoist Electrician – Underground
Alamos Gold Inc.
Dubreuilville, ON
- Full-time
…maintenance, troubleshooting, repair, and testing of mine hoisting systems and associated electrical equipment including the shaft area surface facilities. This role is critical to ensuring…
Added 3 months ago
FM
Miner 1 - Jumbo Operator
Foran Mining Corporation
Paddockwood No. 520, SK
- $69.38 to $87.73 CAD / hour
- Full-time
Install ground support systems, such as rock bolts, mesh, and shotcrete.
Added 3 months ago
C&
Senior Manager, Logistics, Customs & Trade Compliance
Communications & Power Industries (CPI)
Georgetown, ON
- Full-time
…backbone of modern-day commercial and military communications systems, assist in diagnosing medical conditions, empower scientific discoveries and space exploration, and much…
Added 2 months ago
Operations Manager - Switchgear
Industrial Electric Manufacturing
Surrey, BC
This is a day shift position
Added 3 months ago
Sr Guidewire Developer -PolicyCenter
Aviva
Markham, ON
As part of our Software Engineering Group, you will be working with globally distributed teams, including business representatives, business analysts, architects, and engineers to plan,…
Added 3 months ago
IE
Integrated Systems Testing Coordinator
Inviro Engineered Systems
Toronto, ON
- Full-time
…your career? As one of Canada’s leading Mechanical/Electrical engineering firms, INVIRO is looking for a dedicated team member to join our growing team. Working with us means you'll be part…
Added 4 months ago
GE
Operations Supervisor - Afternoons
GFL Environmental Inc.
Toronto, ON
- Full-time
You must have the ability to:
Added 3 months ago
VC
HVAC/Refrigeration Mechanic
Vancouver Coastal Health
North Vancouver, BC
- $42.59 CAD / hour
- Full-time
Diagnose and repair pneumatic, electric, electronic and pressure operated building control systems.
Added 3 months ago
CP
Senior Project Manager
Colliers Project Leaders
Thunder Bay, ON
- $97,920 to $134,640 CAD / year
- Full-time
Ensure adherence to Quality Management Systems (QMS) and best practices.
Added 2 months ago
IS
Senior Full-Stack .NET Developer (Vue.js AND Angular/React experience)
Iris Software Inc.
Toronto, ON
- Contract
Must Have Skills · Must have Vue.js experience and Angular/React experience is acceptable
Added 2 months ago
RI
Backend Lead
Raas Infotek
Calgary, AB
- Contract
Experience designing cloud native backend systems on AWS.
Added 2 months ago
KD
Fiabiliste - Maintenance | Reliability Engineer - Maintenance
Keurig Dr Pepper Canada
Montreal, QC
- Full-time
Added 2 months ago
S
Ingénieur(e) Senior - Compatibilité électromagnétique (CEM)
SOGECLAIR
Montreal, QC
- Full-time
· Define and plan EMC activities for engineering projects, identifying technical risks and setting priorities.
Added 2 months ago
S
Conops Satellite Systems Engineer
Scalian
Montreal, QC
- Full-time
…integration; deployment and launch management to orbital position; and engineering of key satellite subsystems, including GNC (Guidance, Navigation & Control), electrical power…
Added 2 months ago
A
Intégrateur De Conception Structurale
Actalent
Dorval, QC
- Contract
Coordinate structural definition with stress, materials and processes, systems installation, aerodynamics, interiors, manufacturing, quality, and other affected disciplines.
Added 2 months ago
A
Engineering Administrator
Actalent
Ottawa, ON · Kanata, ON
- Contract
This role operates within a fast-paced, high-growth engineering organization that focuses on advanced technology in the timing space. The Engineering Administrator works closely with the…
Added 2 months ago
RA
BIM Modeler, Water
R.V. Anderson Associates Limited
Toronto, ON
- Full-time
A graduate of a 3-year college level civil engineering technologist program or a 2-year civil engineering technician program would be considered favorably
Added 2 months ago
IS
Data Platform Engineer
ITMC Systems, Inc
Toronto, ON
- Contract
Candidates must reside in or near the Greater Toronto Area

Actalent

Engineering Administrator

Ottawa, ON, Canada
Kanata, ON, Canada

The pay range for this position is $25.00 - $35.00/hr. · Contract

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: The pay range for this position is $25.00 - $35.00/hr.
Job type: Contract
Experience: 1–2+ years of experience in engineering administration, office administration, operations, or administrative support.
Posting language: English · French
Posted: Sep 11, 2026

Original job description

English section of this bilingual listing.

Job Title: Engineering AdministratorJob Description

The Engineering Administrator supports the day-to-day administrative and operational needs of a rapidly growing engineering organization. This role works closely with the Facility Manager and engineering teams to coordinate schedules, manage office logistics, support interviews, track expenses, and ensure smooth operations across the office. The position is ideal for a proactive, highly responsive self-starter who enjoys taking initiative, solving problems, and helping a fast-paced, high-growth engineering environment run efficiently. A bachelor’s degree is considered a strong asset for this role.

Responsibilities

Support engineering and facilities administration activities to keep daily operations running smoothly.
Coordinate schedules across multiple stakeholders and teams, ensuring meetings and activities are well organized.
Assist with interview logistics and visitor coordination, including scheduling, communication, and on-site support.
Manage office-related administrative tasks such as catering and lunch coordination for meetings and team events.
Support expense tracking and budget-related activities, including basic data entry and reconciliation in spreadsheets.
Assist employees with internal systems and tools, including troubleshooting basic access and navigation issues.
Coordinate with vendors and external visitors to support office and engineering operational needs.
Help organize office operations and engineering team activities, including events, meetings, and team logistics.
Perform occasional physical tasks, such as moving supplies, equipment, or boxes, to support facilities and office needs.
Maintain accurate records, inventories, and documentation related to engineering administration and office operations.
Use Microsoft Excel to manage data, perform lookups, and support reporting or tracking tasks.
Demonstrate a strong sense of ownership and urgency by following up on tasks without being prompted and ensuring completion.
Identify opportunities to improve administrative processes and propose practical, efficient solutions.

Essential Skills

1–2+ years of experience in engineering administration, office administration, operations, or administrative support.
Strong organizational and time management skills with the ability to handle multiple tasks and priorities.
Comfort working with technology and learning new systems independently.
Advanced Microsoft Excel skills, including lookups, data mapping, and spreadsheet management.
Ability to troubleshoot and navigate software tools without extensive instruction.
Strong sense of ownership, urgency, and accountability for assigned tasks.
Proactive, resourceful, and highly responsive communication style.
Comfort working in a startup or high-growth environment.
Experience with project coordination or engineering administration activities.
Accurate data entry skills and attention to detail in documentation and tracking.

Additional Skills & Qualifications

Bachelor’s degree is a strong asset.
Experience supporting engineering teams or facilities operations.
Familiarity with inventory tracking or basic materials support.
Experience coordinating with vendors and processing basic purchase-related tasks.
Ability to collaborate effectively with cross-functional teams, including engineering and facilities.
Demonstrated initiative in improving administrative processes and office organization.

Job Type & Location

This is a Contract to Hire position based out of Kanata, ON.

Pay And Benefits

The pay range for this position is $25.00 - $35.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Workplace Type

This is a fully onsite position in Kanata,ON.

À propos d'Actalent

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI):We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Read the full bilingual original

Support engineering and facilities administration activities to keep daily operations running smoothly.
Coordinate schedules across multiple stakeholders and teams, ensuring meetings and activities are well organized.
Assist with interview logistics and visitor coordination, including scheduling, communication, and on-site support.
Manage office-related administrative tasks such as catering and lunch coordination for meetings and team events.
Support expense tracking and budget-related activities, including basic data entry and reconciliation in spreadsheets.
Assist employees with internal systems and tools, including troubleshooting basic access and navigation issues.
Coordinate with vendors and external visitors to support office and engineering operational needs.
Help organize office operations and engineering team activities, including events, meetings, and team logistics.
Perform occasional physical tasks, such as moving supplies, equipment, or boxes, to support facilities and office needs.
Maintain accurate records, inventories, and documentation related to engineering administration and office operations.
Use Microsoft Excel to manage data, perform lookups, and support reporting or tracking tasks.
Demonstrate a strong sense of ownership and urgency by following up on tasks without being prompted and ensuring completion.
Identify opportunities to improve administrative processes and propose practical, efficient solutions.

Essential Skills

1–2+ years of experience in engineering administration, office administration, operations, or administrative support.
Strong organizational and time management skills with the ability to handle multiple tasks and priorities.
Comfort working with technology and learning new systems independently.
Advanced Microsoft Excel skills, including lookups, data mapping, and spreadsheet management.
Ability to troubleshoot and navigate software tools without extensive instruction.
Strong sense of ownership, urgency, and accountability for assigned tasks.
Proactive, resourceful, and highly responsive communication style.
Comfort working in a startup or high-growth environment.
Experience with project coordination or engineering administration activities.
Accurate data entry skills and attention to detail in documentation and tracking.

Additional Skills & Qualifications

Bachelor’s degree is a strong asset.
Experience supporting engineering teams or facilities operations.
Familiarity with inventory tracking or basic materials support.
Experience coordinating with vendors and processing basic purchase-related tasks.
Ability to collaborate effectively with cross-functional teams, including engineering and facilities.
Demonstrated initiative in improving administrative processes and office organization.

Work Environment

This role operates within a fast-paced, high-growth engineering organization that focuses on advanced technology in the timing space. The Engineering Administrator works closely with the Facility Manager and engineering teams in an office-based environment, supporting the timing division and related operations. The work involves regular use of computers, internal software tools, and Microsoft Excel to manage data and administrative tasks. The environment values responsiveness, ownership, and adaptability, with frequent coordination of meetings, interviews, and team activities. Occasional light physical tasks, such as moving supplies, equipment, or boxes, are part of the role. The culture emphasizes innovation, precision, and collaboration as the team supports the development of next-generation electronic systems.

Job Type & Location

This is a Contract to Hire position based out of Kanata, ON.

Pay And Benefits

The pay range for this position is $25.00 - $35.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Workplace Type

This is a fully onsite position in Kanata,ON.

À propos d'Actalent

Actalent est un leader mondial dans les services d’ingénierie et de sciences ainsi que dans les solutions de talents. Nous aidons des entreprises visionnaires à faire progresser leurs initiatives d’ingénierie et de science grâce à l’accès à des experts spécialisés qui favorisent l’échelle, l’innovation et la rapidité de mise sur le marché. Avec un réseau de près de 20 000 consultants et 5 000 clients à travers les États-Unis, le Canada, l’Asie et l’Europe, Actalent dessert de nombreuses entreprises du Fortune 500. Nous sommes fiers d’être l’une des 500 meilleures firmes de conception de l’Engineering News-Record (ENR) pour nos services de conception en ingénierie et un lauréat du prix ClearlyRated Best of Staffing® tant pour le service client que pour les talents.

Actalent est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à actalentaccommodation@actalentservices.com pour connaître d’autres options d’accommodement.

Ordonnance sur l’égalité des chances de San Francisco: Conformément à l’Ordonnance sur l’égalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de l’intelligence artificielle (IA): Nous pouvons utiliser l’intelligence artificielle (IA) pour soutenir certaines étapes de notre processus d’embauche, notamment la recherche, la présélection et l’évaluation des candidatures. L’IA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à l’aide d’outils d’IA.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI):We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Apply on LinkedIn About employer

More about this job

Responsibilities

The Engineering Administrator supports daily operational and administrative needs for a high-growth engineering organization, including schedule coordination and office logistics. Key duties include managing interview logistics, tracking expenses, and coordinating with vendors to ensure smooth office operations.

Requirements

Candidates should have 1-2+ years of experience in administrative or engineering support and advanced proficiency in Microsoft Excel. A bachelor's degree is considered a strong asset for this role.

Skills

Engineering Administration
Office Administration
Microsoft Excel
Schedule Coordination
Expense Tracking
Interview Logistics
Vendor Coordination
Data Entry
Project Coordination
Time Management
Inventory Tracking
Budget Support
Problem Solving
Resourcefulness
Cross-functional Collaboration

Visa sponsorship

Not detected in the job text

Keywords

Engineering Administration
Office Operations
Microsoft Excel
Data Mapping
Lookups
Facilities Management
Vendor Management
Inventory Tracking
Contract to Hire
Kanata
Administrative Support
Project Coordination
Electronic Systems
Timing Space
Data Entry

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Work requirements

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