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Added 2 months ago
Senior Platform Engineer - AI Platforms & Deployment - Landmark
Halliburton
Calgary, AB
Bachelor's degree in Computer Science, Software Engineering, Information Systems, or a related discipline, or equivalent experience
Added 3 months ago
TA
Senior Maintenance Manager
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Cold Lake, AB
- Full-time
Knowledge of airworthiness regulations (Transport Canada and DND), Quality Systems, and compliance requirements including Controlled Goods, security management, and ITAR, within military…
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Traffic Control Coordinator
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Must have a valid G class driver’s license and regular access to a personal vehicle
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Network & Security Specialist
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- Full-time
Up to one day per week of remote work, subject to role requirements and leader approval
Added 3 months ago
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Manufacturing Engineer III
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…ultrasound and GlideScope video laryngoscopy & bronchoscopy systems effectively address unmet needs for healthcare providers and meaningfully raise the standard of care for patients.…
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Chatham-Kent, ON · Windsor, ON · Chatham, ON
- Full-time
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Senior Security Engineer, Enterprise Security
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…operate independently and collaboratively to implement protective systems and mentor junior associates in security…
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Preconstruction Manager
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Toronto, ON
- $140,000 to $170,000 CAD / year
…during annual performance cycle, utilize talent management systems, and identify appropriate training to help with development…
Added 3 months ago
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Tool and Die Maker (Certified)
Magna International
Bradford West Gwillimbury, ON
- Full-time
…technologies that are driving the future of mobility. Combining a deep systems knowledge to develop unique vehicle access experiences, intelligent visions systems and advanced automotive…
Added 3 months ago
TT
Senior Process Engineer
TWD Technologies Ltd.
Burlington, ON
- Contract
As a Senior Process Engineer, you will lead the planning, development, and execution of complex process engineering activities across energy and oil & gas projects from concept through…
Added 3 months ago
RP
Production Manager
Remote People
Calgary, AB
- Full-time
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Added 2 months ago
PL
Business Data Analyst - Retro Administration
PartnerRE Ltd.
Toronto, ON
- $65,000 to $85,000 CAD / year
This position supports business operations through hands-on data administration and analysis rather than information systems design or IT consulting.
Added 2 months ago
Junior Software Engineer
Scotiabank
Toronto, ON
Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.
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Technical Lead Analyst - Billing & Pricing Platforms
Scotiabank
Toronto, ON
Lead a cross-functional team (engineering + QA), driving execution, accountability, and high-quality delivery.
Added 3 months ago
U
Engine Programmer (Far Cry)
Ubisoft
Montreal, QC
- Full-time
As an Engine Programmer at Ubisoft Montréal, you will contribute to the development and evolution of core engine systems of the project. You’ll work closely with cross-functional teams to…
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Senior Character Rigger - [Assassin's Creed: Codename Invictus]
Ubisoft
Montreal, QC
- Full-time
…the AAA animation pipeline and help build character rigging systems for a character-driven…
Added 3 months ago
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Mechanical Engineer Intern - Fall
CRB
Toronto, ON
- Internship
…project deliverables. Mechanical Interns focus on the design and engineering of HVAC, mechanical utility, plumbing, fire protection, and other building support systems into the built work…
Added 3 months ago
DI
Product Manager, Home Energy Experience.
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Montreal, QC
- Full-time
Work is driven through co-creation with Design and Engineering using AI-assisted prototyping and build-learn cycles to shape and refine scenarios in real time. Rather than relying on static…
Added 2 months ago
A
Engineering Administrator
Actalent
Ottawa, ON · Kanata, ON
- Contract
This role operates within a fast-paced, high-growth engineering organization that focuses on advanced technology in the timing space. The Engineering Administrator works closely with the…
Added 2 months ago
A
Technicien De Centre De Données
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- Contract
Seek out ways to improve yourself and the processes and systems with which you work.
Added 2 months ago
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- Full-time
Education and Qualifications (Must Haves)
Added 2 months ago
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Geotechnical Engineer - PL#54537
Peter Lucas
Toronto, ON
- $120,000 to $140,000 CAD / year
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Added 2 months ago
SC
Développeur Systèmes Embarqués
SII Canada
Quebec, QC
- Full-time
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Added 2 months ago
PI
Senior Software Engineer, Bet Engine
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Canada
- Full-time
…fronts, and proposing improvements where opportunities exist. The systems we own are among the most business-critical at PENN: every wager, payout, and ledger entry runs through them, and…
Added 2 months ago
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Développeur Systèmes Embarqués
Groupe SII
Quebec, QC
- Full-time
Présence sur site requise cinq jours par semaine dans la région de Québec

Actalent

Engineering Administrator

Ottawa, ON, Canada
Kanata, ON, Canada

The pay range for this position is $25.00 - $35.00/hr. · Contract

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: The pay range for this position is $25.00 - $35.00/hr.
Job type: Contract
Experience: 2+ years of experience in engineering administration, office administration, operations, or administrative support.
Posting language: English · French
Posted: Sep 11, 2026

Original job description

English section of this bilingual listing.

Job Title: Engineering Administrator

Job Description

The Engineering Administrator supports the day-to-day administrative and operational needs of a rapidly growing engineering organization. This role works closely with the Facility Manager and engineering teams to coordinate schedules, manage office logistics, support interviews, track expenses, and ensure smooth operations across the office. The position is ideal for a proactive, highly responsive self-starter who enjoys taking initiative, solving problems, and helping a fast-paced, high-growth engineering environment run efficiently.

Responsibilities

Support engineering and facilities administration activities to keep daily operations running smoothly.
Coordinate schedules across multiple stakeholders and teams, ensuring meetings and activities are well organized.
Assist with interview logistics and visitor coordination, including scheduling, communication, and on-site support.
Manage office-related administrative tasks such as catering and lunch coordination for meetings and team events.
Support expense tracking and budget-related activities, including basic data entry and reconciliation in spreadsheets.
Assist employees with internal systems and tools, including troubleshooting basic access and navigation issues.
Coordinate with vendors and external visitors to support office and engineering operational needs.
Help organize office operations and engineering team activities, including events, meetings, and team logistics.
Perform occasional physical tasks, such as moving supplies, equipment, or boxes, to support facilities and office needs.
Maintain accurate records, inventories, and documentation related to engineering administration and office operations.
Use Microsoft Excel to manage data, perform lookups, and support reporting or tracking tasks.
Demonstrate a strong sense of ownership and urgency by following up on tasks without being prompted and ensuring completion.
Identify opportunities to improve administrative processes and propose practical, efficient solutions.

Essential Skills

2+ years of experience in engineering administration, office administration, operations, or administrative support.
Strong organizational and time management skills with the ability to handle multiple tasks and priorities.
Comfort working with technology and learning new systems independently.
Advanced Microsoft Excel skills, including lookups, data mapping, and spreadsheet management.
Ability to troubleshoot and navigate software tools without extensive instruction.
Strong sense of ownership, urgency, and accountability for assigned tasks.
Proactive, resourceful, and highly responsive communication style.
Comfort working in a startup or high-growth environment.
Experience with project coordination or engineering administration activities.
Accurate data entry skills and attention to detail in documentation and tracking.

Assets

Bachelor’s degree is a strong asset.
Experience supporting engineering teams or facilities operations.
Familiarity with inventory tracking or basic materials support.
Experience coordinating with vendors and processing basic purchase-related tasks.
Ability to collaborate effectively with cross-functional teams, including engineering and facilities.
Demonstrated initiative in improving administrative processes and office organization.

Job Type & Location

This is a Contract to Hire position based out of Kanata, ON.

Pay And Benefits

The pay range for this position is $25.00 - $35.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Workplace Type

This is a fully onsite position in Kanata,ON.

À propos d'Actalent

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI):We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Read the full bilingual original

Support engineering and facilities administration activities to keep daily operations running smoothly.
Coordinate schedules across multiple stakeholders and teams, ensuring meetings and activities are well organized.
Assist with interview logistics and visitor coordination, including scheduling, communication, and on-site support.
Manage office-related administrative tasks such as catering and lunch coordination for meetings and team events.
Support expense tracking and budget-related activities, including basic data entry and reconciliation in spreadsheets.
Assist employees with internal systems and tools, including troubleshooting basic access and navigation issues.
Coordinate with vendors and external visitors to support office and engineering operational needs.
Help organize office operations and engineering team activities, including events, meetings, and team logistics.
Perform occasional physical tasks, such as moving supplies, equipment, or boxes, to support facilities and office needs.
Maintain accurate records, inventories, and documentation related to engineering administration and office operations.
Use Microsoft Excel to manage data, perform lookups, and support reporting or tracking tasks.
Demonstrate a strong sense of ownership and urgency by following up on tasks without being prompted and ensuring completion.
Identify opportunities to improve administrative processes and propose practical, efficient solutions.

Essential Skills

2+ years of experience in engineering administration, office administration, operations, or administrative support.
Strong organizational and time management skills with the ability to handle multiple tasks and priorities.
Comfort working with technology and learning new systems independently.
Advanced Microsoft Excel skills, including lookups, data mapping, and spreadsheet management.
Ability to troubleshoot and navigate software tools without extensive instruction.
Strong sense of ownership, urgency, and accountability for assigned tasks.
Proactive, resourceful, and highly responsive communication style.
Comfort working in a startup or high-growth environment.
Experience with project coordination or engineering administration activities.
Accurate data entry skills and attention to detail in documentation and tracking.

Assets

Bachelor’s degree is a strong asset.
Experience supporting engineering teams or facilities operations.
Familiarity with inventory tracking or basic materials support.
Experience coordinating with vendors and processing basic purchase-related tasks.
Ability to collaborate effectively with cross-functional teams, including engineering and facilities.
Demonstrated initiative in improving administrative processes and office organization.

Work Environment

This role operates within a fast-paced, high-growth engineering organization that focuses on advanced technology in the timing space. The Engineering Administrator works closely with the Facility Manager and engineering teams in an office-based environment, supporting the timing division and related operations. The work involves regular use of computers, internal software tools, and Microsoft Excel to manage data and administrative tasks. The environment values responsiveness, ownership, and adaptability, with frequent coordination of meetings, interviews, and team activities. Occasional light physical tasks, such as moving supplies, equipment, or boxes, are part of the role. The culture emphasizes innovation, precision, and collaboration as the team supports the development of next-generation electronic systems.

Job Type & Location

This is a Contract to Hire position based out of Kanata, ON.

Pay And Benefits

The pay range for this position is $25.00 - $35.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Workplace Type

This is a fully onsite position in Kanata,ON.

À propos d'Actalent

Actalent est un leader mondial dans les services d’ingénierie et de sciences ainsi que dans les solutions de talents. Nous aidons des entreprises visionnaires à faire progresser leurs initiatives d’ingénierie et de science grâce à l’accès à des experts spécialisés qui favorisent l’échelle, l’innovation et la rapidité de mise sur le marché. Avec un réseau de près de 20 000 consultants et 5 000 clients à travers les États-Unis, le Canada, l’Asie et l’Europe, Actalent dessert de nombreuses entreprises du Fortune 500. Nous sommes fiers d’être l’une des 500 meilleures firmes de conception de l’Engineering News-Record (ENR) pour nos services de conception en ingénierie et un lauréat du prix ClearlyRated Best of Staffing® tant pour le service client que pour les talents.

Actalent est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à actalentaccommodation@actalentservices.com pour connaître d’autres options d’accommodement.

Ordonnance sur l’égalité des chances de San Francisco: Conformément à l’Ordonnance sur l’égalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de l’intelligence artificielle (IA): Nous pouvons utiliser l’intelligence artificielle (IA) pour soutenir certaines étapes de notre processus d’embauche, notamment la recherche, la présélection et l’évaluation des candidatures. L’IA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à l’aide d’outils d’IA.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI):We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Apply on LinkedIn About employer

More about this job

Responsibilities

The Engineering Administrator supports daily operational needs by coordinating schedules, managing office logistics, and assisting with interview and visitor coordination. The role also involves tracking expenses, managing vendor relations, and performing basic administrative tasks to ensure efficient engineering operations.

Requirements

Candidates need 2+ years of experience in office or engineering administration with advanced Microsoft Excel skills for data mapping and reporting. A proactive approach and the ability to work in a fast-paced, high-growth startup environment are essential.

Skills

Engineering Administration
Office Administration
Microsoft Excel
Schedule Coordination
Expense Tracking
Interview Logistics
Vendor Coordination
Data Entry
Project Coordination
Time Management
Problem Solving
Resourcefulness

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Excel
Engineering Administration
Facilities Management
Data Mapping
Lookups
Inventory Tracking
Vendor Management
Operational Support
Contract to Hire
Startup Environment
Electronic Systems
Timing Space
Administrative Support

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