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Added 2 hours ago
Accountant / Administrative Assistant
TalentSphere Staffing Solutions
Calgary, AB
Full-time
Additional experience as a Project Administrator, Project Coordinator or a similar role for a firm within the construction, engineering or design industry is strongly preferred
Added 3 hours ago
Dental Administrator - Bowmanville Dental
dentalcorp
Bowmanville, ON
Full-time
As a Dental Administrator, you’ll be an important part of our front-office team, creating a warm and welcoming experience for patients while helping keep the practice running smoothly.…
Added 5 hours ago
Haisla Community School Administrator
Haisla Nation
Haisla, BC
Full-time
Position Title: Haisla Community School Administrator
Added 6 hours ago
Project Coordinator
Electricity Human Resources Canada (EHRC)
Ottawa, ON
Contract
The Project Coordinator will support EHRC’s Workforce Alliance ensuring Canada has the workforce it needs to build big energy projects across the country. Reporting to the Director of…
Added 7 hours ago
Coordinator, Climate Solutions / Coordonnateur·trice, Solutions climatiques
David Suzuki Foundation
Montreal, QC
Part-time
Collaborate with the director, portfolio administrator and project managers to organize events (e.g., team retreats), including budget planning and all logistical aspects.
Added 12 days ago
Head Office Administrative Coordinator
Bento Sushi
Richmond Hill, ON
$50,000 to $55,000 CAD / year
Full-time
…to applicants with previous experience working as a; Office Coordinator, Administrative Assistant, Office Administrator, Receptionist, Executive Assistant, Administrative Coordinator,…
Added 3 days ago
People and Culture Administrative Coordinator
D2L
Kitchener, ON
…someone with approximately two years of experience in a similar coordinator, HR administrator or HR generalist role who is comfortable managing recurring administrative work while…
Added 3 days ago
Recreation and Volunteer Services Supervisor
Hastings County
Bancroft, ON
Full-time
…non-unionized position reporting to the Centennial Manor Home Administrator. The primary function of this position is to be responsible for the administration, including planning,…
Added 3 days ago
Social Media Coordinator
Water Treatment Equipment Co
Kitchener, ON
Full-time
The Marketing Administrator is responsible for supporting and executing digital marketing initiatives, social media strategy, and sales enablement efforts across the organization. The…
Added 5 days ago
Patient Care Coordinator - Dawson Dental East York
dentalcorp
Toronto, ON · Dawson Dental East York
Full-time
Culture & Flexibility: Career development with industry-leading CE, social and networking events, and a flexible, work-life balanced environment that supports your professional growth
Added 3 days ago
Project Coordinator
Actalent
Calgary, AB
Full-time
1–3+ years of experience as a Project Coordinator, Project Administrator, Construction Coordinator, Project Assistant, Junior Project Manager, or in a similar project support role.
Added 5 days ago
Coordinator - Acquisitions, Programming and Distribution (English Services)
CBC/Radio-Canada
Toronto, ON
Full-time
CBC Sports is seeking an organized and proactive Acquisitions & Programming Coordinator to join our team. Reporting directly to the Senior Director of CBC Sports, you will be the core…
Added 4 days ago
Operations Coordinator
TalentSphere Staffing Solutions
Ottawa, ON
Contract
The Operations Coordinator will contribute to the effective operation of the office by providing responsive service, coordinating workplace requirements, maintaining supplies and equipment,…
Added 4 days ago
Coordinator - Acquisitions, Programming and Distribution (English Services)
Radio-Canada
Toronto, ON
Full-time
CBC Sports is seeking an organized and proactive Acquisitions & Programming Coordinator to join our team. Reporting directly to the Senior Director of CBC Sports, you will be the core…
Added 4 days ago
Sales Administrator
Motion LP
Collingwood, ON
Full-time
Consider joining us as a Sales Administrator if:
Added 4 days ago
Coordinator - Acquisitions, Programming and Distribution (English Services)
CBC/Radio-Canada
Toronto, ON
Full-time
CBC Sports is seeking an organized and proactive Acquisitions & Programming Coordinator to join our team. Reporting directly to the Senior Director of CBC Sports, you will be the core…
Added 4 days ago
Maintenance and Sales Coordinator/Administrator
Sychem Inc.
Toronto, ON
Full-time
We are seeking a Maintenance and Sales Coordinator/Administrator who thrives in a fast-paced environment, enjoys organization and communication, and can keep our service operations running…
Added 4 days ago
Business Manager
Revv52
Calgary, AB
Part-time
As the lead coordinator for the group, plan and organize tasks as they emerge from Board and Committee work in coordination with the Artistic Director, ensuring they’re assigned to the…
Added 4 days ago
Social Media Coordinator
Culligan of Canada
Kitchener, ON
$60,000 to $100,000 CAD / year
Full-time
The Marketing Administrator is responsible for supporting and executing digital marketing initiatives, social media strategy, and sales enablement efforts across the organization. The…
Added 5 days ago
Administrative Assistant & Office Coordinator
The University of British Columbia
Vancouver, BC
$4,594 to $4,827 CAD / month
Full-time
…responsibilities include schedule and calendar management, meeting and events coordination, and travel arrangement. The role oversees various administrative processes under the Associate…
Added 6 days ago
Administrative Assistant & Office Coordinator
University of British Columbia
Vancouver, BC · UBCV | Earth Sciences Building (ESB)
$4,594 to $4,827 CAD / month
Full-time
…responsibilities include schedule and calendar management, meeting and events coordination, and travel arrangement. The role oversees various administrative processes under the Associate…
Added 11 days ago
Labour Relations & Occupational Health and Safety Branch Administrator
Government of Alberta
Edmonton, AB
Job Title: Labour Relations & Occupational Health and Safety Branch Administrator
Added 5 days ago
Office Administrator
Pangeo Group
Vaughan, ON
$48,000 to $62,000 CAD / year
Full-time
Project North PES is Pangeo's new aluminum die casting and machining plant in Vaughan, Ontario. As Office Administrator, you keep the site's administration running and act as the central…
Added 5 days ago
Coordinator Legal Services
Regional Municipality of Peel
Brampton, ON
Other
Coordinator Legal ServicesCorporate Services - Legal Services
Added 5 days ago
Office Administrator, Executive Reception
Sandman Hotel Group
BC · West Vancouver, BC
Full-time
The Office Administrator - Executive Reception is an important touch point for our Support Centre and helps shape the experience of everyone who enters or connects with our office.

Actalent

Project Coordinator

Calgary, AB, Canada

Pay: The pay range for this position is $60000.00 - $90000.00/yr.
Job type: Full-time
Apply by: Oct 17, 2026
Experience: 1–3+ years of experience as a Project Coordinator, Project Administrator, Construction Coordinator, Project Assistant, Junior Project Manager, or in a similar project support role.
Posting language: English · French
Posted: Sep 17, 2026

Apply About employer

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Original job description

English section of this bilingual listing.

Job Title: Project Coordinator

Job Description

The Project Coordinator acts as the administrative and technical backbone of the project team, providing critical support to Project Managers and Superintendents throughout the project lifecycle. This role focuses on managing project documentation, submittals, RFIs, schedules, procurement tracking, change management, and project closeout activities. By taking ownership of these administrative and coordination tasks, the Project Coordinator enables Project Managers to focus on project execution, client relationships, cost control, and subcontractor management. This is primarily an office-based position that supports approximately two to three projects or Project Managers at the same time and will grow alongside the expansion of the project team.

Responsibilities

Manage and organize project documentation, including RFIs, submittals, drawings, logs, and other project records to ensure accurate and up-to-date information is readily available.
Support Project Managers and Superintendents with day-to-day project coordination, including tracking schedules, procurement activities, change events, and outstanding action items.
Create, maintain, and update project records, trackers, and reports to provide clear visibility into project status, progress, and outstanding issues.
Coordinate and track submittals and RFIs, ensuring timely preparation, submission, review, and response, and maintain accurate logs for each project.
Assist with project scheduling support, including updating schedules, monitoring milestones, and supporting the use of tools such as Gantt charts where applicable.
Support procurement tracking by monitoring material and equipment orders, deliveries, and related documentation to keep projects on schedule.
Assist with change management by tracking change events, supporting the preparation and processing of change orders, and maintaining related documentation.
Contribute to project closeout activities by organizing final documentation, ensuring all records are complete, and supporting the handover process.
Communicate proactively with consultants, trades, suppliers, and internal team members to follow up on outstanding items and keep projects moving forward.
Provide professional administrative support to the project team, including document control, filing, data entry, and preparation of project correspondence.
Support multiple projects simultaneously, balancing competing priorities and deadlines while maintaining a high level of organization and attention to detail.
Assist in maintaining strong client communication and customer service by responding promptly and professionally to inquiries and requests related to project documentation and coordination.

Essential Skills

1–3+ years of experience as a Project Coordinator, Project Administrator, Construction Coordinator, Project Assistant, Junior Project Manager, or in a similar project support role.
Proven experience managing project documentation, logs, and project administration activities in a construction or project-based environment.
Strong organizational and document management skills with the ability to keep multiple projects and records structured and up to date.
Demonstrated ability to support multiple projects simultaneously and manage competing priorities and deadlines.
Hands-on experience with submittals, RFIs, schedules, and project documentation processes.
Strong Microsoft Office skills, including Excel, Outlook, and Word, with the ability to create and maintain spreadsheets, trackers, and reports.
Experience creating and maintaining project records, trackers, and status reports to support project visibility and decision-making.
Excellent written and verbal communication skills, with the ability to communicate clearly and professionally with internal and external stakeholders.
Experience working on projects with values ranging from $50K to $1M.

Additional Skills & Qualifications

Experience working in a commercial general contracting environment.
Familiarity with Procore or similar construction management software.
Experience using Gantt charts and supporting project schedules.
Education in Construction Management, Engineering Technology, Architectural Technology, Civil Technology, or a related field.
Experience supporting retail, commercial, institutional, mixed-use, or tenant improvement projects.
Exposure to procurement processes, including tracking orders and deliveries.
Exposure to change management processes, including change events and change orders.
Exposure to project closeout processes and final documentation requirements.
Highly organized and detail-oriented approach to work.
Strong sense of urgency with the ability to follow up consistently on outstanding items.
Administrative and process-driven mindset with a focus on accuracy and consistency.
Professional communication style with strong customer service skills.
Ability to manage multiple deadlines and shifting priorities in a fast-paced environment.
Collaborative team player who works effectively with project teams and stakeholders.

Job Type & Location

This is a Permanent position based out of Calgary, AB.

Pay And Benefits

The pay range for this position is $60000.00 - $90000.00/yr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Workplace Type

This is a fully onsite position in Calgary,AB.

À propos d'Actalent

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI):We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Read the full bilingual original

Manage and organize project documentation, including RFIs, submittals, drawings, logs, and other project records to ensure accurate and up-to-date information is readily available.
Support Project Managers and Superintendents with day-to-day project coordination, including tracking schedules, procurement activities, change events, and outstanding action items.
Create, maintain, and update project records, trackers, and reports to provide clear visibility into project status, progress, and outstanding issues.
Coordinate and track submittals and RFIs, ensuring timely preparation, submission, review, and response, and maintain accurate logs for each project.
Assist with project scheduling support, including updating schedules, monitoring milestones, and supporting the use of tools such as Gantt charts where applicable.
Support procurement tracking by monitoring material and equipment orders, deliveries, and related documentation to keep projects on schedule.
Assist with change management by tracking change events, supporting the preparation and processing of change orders, and maintaining related documentation.
Contribute to project closeout activities by organizing final documentation, ensuring all records are complete, and supporting the handover process.
Communicate proactively with consultants, trades, suppliers, and internal team members to follow up on outstanding items and keep projects moving forward.
Provide professional administrative support to the project team, including document control, filing, data entry, and preparation of project correspondence.
Support multiple projects simultaneously, balancing competing priorities and deadlines while maintaining a high level of organization and attention to detail.
Assist in maintaining strong client communication and customer service by responding promptly and professionally to inquiries and requests related to project documentation and coordination.

Essential Skills

1–3+ years of experience as a Project Coordinator, Project Administrator, Construction Coordinator, Project Assistant, Junior Project Manager, or in a similar project support role.
Proven experience managing project documentation, logs, and project administration activities in a construction or project-based environment.
Strong organizational and document management skills with the ability to keep multiple projects and records structured and up to date.
Demonstrated ability to support multiple projects simultaneously and manage competing priorities and deadlines.
Hands-on experience with submittals, RFIs, schedules, and project documentation processes.
Strong Microsoft Office skills, including Excel, Outlook, and Word, with the ability to create and maintain spreadsheets, trackers, and reports.
Experience creating and maintaining project records, trackers, and status reports to support project visibility and decision-making.
Excellent written and verbal communication skills, with the ability to communicate clearly and professionally with internal and external stakeholders.
Experience working on projects with values ranging from $50K to $1M.

Additional Skills & Qualifications

Experience working in a commercial general contracting environment.
Familiarity with Procore or similar construction management software.
Experience using Gantt charts and supporting project schedules.
Education in Construction Management, Engineering Technology, Architectural Technology, Civil Technology, or a related field.
Experience supporting retail, commercial, institutional, mixed-use, or tenant improvement projects.
Exposure to procurement processes, including tracking orders and deliveries.
Exposure to change management processes, including change events and change orders.
Exposure to project closeout processes and final documentation requirements.
Highly organized and detail-oriented approach to work.
Strong sense of urgency with the ability to follow up consistently on outstanding items.
Administrative and process-driven mindset with a focus on accuracy and consistency.
Professional communication style with strong customer service skills.
Ability to manage multiple deadlines and shifting priorities in a fast-paced environment.
Collaborative team player who works effectively with project teams and stakeholders.

Work Environment

This role is primarily office-based, with approximately 90% of the time spent in the office and about 10% on site visits as needed to support project activities. The typical schedule follows a Monday to Friday daytime workweek. The position supports roughly two to three projects simultaneously within a collaborative team environment that values communication, organization, and mutual support.

Job Type & Location

This is a Permanent position based out of Calgary, AB.

Pay And Benefits

The pay range for this position is $60000.00 - $90000.00/yr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Workplace Type

This is a fully onsite position in Calgary,AB.

À propos d'Actalent

Actalent est un leader mondial dans les services d’ingénierie et de sciences ainsi que dans les solutions de talents. Nous aidons des entreprises visionnaires à faire progresser leurs initiatives d’ingénierie et de science grâce à l’accès à des experts spécialisés qui favorisent l’échelle, l’innovation et la rapidité de mise sur le marché. Avec un réseau de près de 20 000 consultants et 5 000 clients à travers les États-Unis, le Canada, l’Asie et l’Europe, Actalent dessert de nombreuses entreprises du Fortune 500. Nous sommes fiers d’être l’une des 500 meilleures firmes de conception de l’Engineering News-Record (ENR) pour nos services de conception en ingénierie et un lauréat du prix ClearlyRated Best of Staffing® tant pour le service client que pour les talents.

Actalent est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à [email protected] pour connaître d’autres options d’accommodement.

Ordonnance sur l’égalité des chances de San Francisco: Conformément à l’Ordonnance sur l’égalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de l’intelligence artificielle (IA): Nous pouvons utiliser l’intelligence artificielle (IA) pour soutenir certaines étapes de notre processus d’embauche, notamment la recherche, la présélection et l’évaluation des candidatures. L’IA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à l’aide d’outils d’IA.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI):We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Apply About employer

More about this job

Responsibilities

The Project Coordinator manages project documentation, submittals, RFIs, and schedules to support Project Managers and Superintendents. They also track procurement, assist with change management, and ensure project records are accurate and up-to-date.

Requirements

Candidates must have 1–3+ years of experience in a project support role within a construction or project-based environment. Strong organizational skills, proficiency in Microsoft Office, and familiarity with construction management software like Procore are required.

Skills

Project documentation
Submittals
RFIs
Construction coordination
Schedule management
Procurement tracking
Change management
Project closeout
Microsoft Office
Excel
Procore
Gantt charts
Document control
Data entry
Communication
Customer service

Visa sponsorship

Not detected in the job text

Keywords

Project Coordinator
Construction
Documentation
Submittals
RFIs
Schedules
Procurement
Change management
Project closeout
Procore
Gantt charts
Microsoft Office
Excel
Outlook
Word
Commercial construction
General contracting
Data entry
Document control
Project records
Engineering Technology
Architectural Technology
Civil Technology
Construction Management
Administrative support

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