Job Title: Subcontracts Specialist IIIJob Description
The Subcontracts Specialist III plays a key role in supporting new vessel construction projects by managing the full lifecycle of subcontracts for Polar and MPI programs. This position focuses on all subcontracting activities from bidder prequalification and the competitive bid process through award, administration, change management, supplier performance, and close-out. Acting as the primary point of contact for vendor-furnished information, the role ensures that commercial and technical requirements are clearly defined, negotiated, and delivered on time and within budget for one or more capital projects.
Responsibilities
- Lead the prequalification and selection of bidders for subcontract packages, ensuring that prospective suppliers meet project and corporate requirements.
- Prepare and issue Request for Proposal (RFP) documents by developing the commercial content and coordinating the collection of technical content from relevant stakeholders.
- Supervise and maintain the integrity of the bid process, including coordinating questions and answers with bidders and issuing addenda when required.
- Conduct bid opening ceremonies and manage bid clarification meetings to ensure transparency and fair evaluation of proposals.
- Coordinate technical evaluations and perform detailed commercial evaluations of bids, consolidating results and managing the recommendation for award.
- Lead and coordinate negotiations of subcontract business terms and conditions, including the review of standard clauses and recommending special terms and conditions as needed.
- Ensure all scheduled milestones from RFP issuance through award are met, proactively identifying and resolving issues that may impact timelines.
- Prepare and issue Recommendations to Proceed and obtain required approvals in accordance with corporate governance principles.
- Prepare and issue subcontract documents for execution, ensuring alignment between commercial, technical, and legal requirements.
- Issue letters of regret to unsuccessful suppliers in a professional and timely manner.
- Administer subcontracts following award, including monitoring and controlling changes related to cost and schedule.
- Monitor and report on supplier progress, organize and conduct regular progress meetings, and document outcomes and action items.
- Approve milestone payments by verifying that contract deliverables and payment milestones have been achieved and properly authorized.
- Administer supplier claims, including review, documentation, negotiation, and resolution in alignment with contractual obligations.
- Develop, process, and implement contractual documents and change orders in a timely manner to reflect scope, schedule, and cost changes.
- Expedite data and equipment deliverables to ensure on-time receipt and minimize impacts on project schedules.
- Administer contracts in accordance with general requirements of contractual terms and conditions and project-specific instructions.
- Maintain various registers and tracking tools, including milestones, deliverables, issues, action items, and payments, as required by the project.
- Ensure timely inputs and deliverables from all stakeholders, including internal project teams and external suppliers.
- Manage supplier performance throughout the subcontract term, addressing issues proactively and driving continuous improvement.
- Perform subcontract close-out activities, including verification of final deliverables, resolution of outstanding issues, and completion of documentation.
Essential Skills
- Bachelors degree in a relevant engineering discipline or an equivalent combination of education and experience.
- Diploma or bachelors degree in Engineering, Business, Science, Finance, or Law.
- Minimum of 5 years of experience in procurement or contract administration, preferably within the shipbuilding industry.
- Demonstrated experience working in a project environment on capital projects.
- Proven track record in establishing, managing, and maintaining multi-million-dollar subcontracts.
- Advanced procurement skills with the ability to effectively administer at least ten subcontracts following award, including negotiation of change orders and proactive risk mitigation.
- Ability to administer large subcontract packages of medium complexity, including incorporating specifications into RFPs, leading bid evaluation and selection, coordinating negotiations, and executing subcontracts.
- Strong contract management and contract administration skills, including familiarity with subcontract terms and conditions and change control processes.
- Strong negotiation skills with the ability to achieve favorable commercial and contractual outcomes.
- Extensive administrative skills and experience tracking subcontract milestones, deliverables, issues, action items, and payments.
- Proficient in Microsoft Office suite, including Word, Excel, and PowerPoint.
- Excellent oral and written communication and presentation skills.
- Ability to work effectively with limited direction while functioning as a key member of a project team.
- Strong interpersonal skills and ability to work collaboratively in a team environment.
- Excellent understanding of procurement processes and corporate governance principles.
- Extensive knowledge and experience in materials management, expediting, quality surveillance, and logistics.
- Experience in supplier management, supplier performance monitoring, and relationship building.
Additional Skills & Qualifications
- Professional certification or training through an accredited procurement or supply chain organization, such as Purchasing Management Association of Canada (PMAC), Supply Chain Management Professional (SCMP), The Logistics Institute (P.Log.), American Purchasing Society, or APICS CPIM, is desirable.
- Experience with subcontract administration in shipbuilding or other large, complex industrial projects.
- Demonstrated ability to make sound business judgments and decisions consistent with project and corporate objectives.
- Strong customer service orientation and diplomacy when interacting with internal stakeholders and external suppliers.
- Ability to multi-task, prioritize work effectively, and solve problems in an inclusive and collaborative manner.
- Experience managing capital project subcontracts, including cost, schedule, and risk considerations.
- Comfort working in a dynamic project environment with evolving priorities and deadlines.
- Competence in using MS Office tools for documentation, analysis, reporting, and presentations.
Work Environment
This is a full-time position based primarily at an office location. The successful candidate will work onsite at the Pemberton office for the first three months to integrate with the project team and gain familiarity with processes, stakeholders, and systems. Beginning in the fourth month, the role transitions to a hybrid schedule, with the option to work from home one day per week. The work environment is project-focused and fast-paced, involving regular interaction with engineering, project management, finance, and quality teams, as well as external suppliers. Standard office technologies and software, including the Microsoft Office suite, are used extensively for documentation, analysis, and communication. The role supports a major, nationally significant shipbuilding program, offering the opportunity to contribute to a historic, large-scale marine construction initiative within a collaborative and professional setting.
Job Type & Location
This is a Contract position based out of North Vancouver, BC.
Pay And Benefits
The pay range for this position is $44.00 - $53.00/hr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Job Type & Location
This is a Contract position based out of North Vancouver, BC.
Workplace Type
This is a hybrid position in North Vancouver,BC.
À propos d'Actalent
Actalent est un leader mondial dans les services dingénierie et de sciences ainsi que dans les solutions de talents. Nous aidons des entreprises visionnaires à faire progresser leurs initiatives dingénierie et de science grâce à laccès à des experts spécialisés qui favorisent léchelle, linnovation et la rapidité de mise sur le marché. Avec un réseau de près de 20 000 consultants et 5 000 clients à travers les États-Unis, le Canada, lAsie et lEurope, Actalent dessert de nombreuses entreprises du Fortune 500. Nous sommes fiers dêtre lune des 500 meilleures firmes de conception de lEngineering News-Record (ENR) pour nos services de conception en ingénierie et un lauréat du prix ClearlyRated Best of Staffing® tant pour le service client que pour les talents.
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About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.
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