Office & administration jobs in Canada

Group jobs by employerEmail me new jobs Save this search

Added 14 days ago
LE
ADMINISTRATIVE SECRETARY - 38 WEEKS
LCI Education
Montréal-Ouest, QC
- Full-time
Added 14 days ago
PC
Administrative Assistant
PwC Canada
Ottawa, ON
- Full-time
Experience in customer service, administration, or a related role, with transferable skills relevant to the position. Previous experience in a partnership or professional services firm is…
Added 14 days ago
C
Market Administrative Assistant
CIBC
Port Coquitlam, BC
- Full-time
You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit
Added 14 days ago
SL
Administrative Assistant - Contract 6 months
Smythe LLP
Vancouver, BC
- Full-time
…Assistant (6 months contract) to join our downtown Vancouver office. If you’re looking for a new challenge to join a dynamic team of professionals who collaborate every day to deliver…
Added 14 days ago
SL
Receptionist
Smythe LLP
Vancouver, BC
- Full-time
…service skills to join our growing team in our downtown Vancouver office. As part of the Office Services Team, you will be responsible for one of our most crucial positions in-house – to…
Added 14 days ago
SL
Executive Assistant
Smythe LLP
Vancouver, BC
- Full-time
5+ years of progressive experience in executive administration, senior administrative support, or a related professional services environment, with demonstrated success supporting senior…
Added 14 days ago
RB
Administrative Assistant
Royal Bank of Canada
ON · GREATER SUDBURY / GRAND SUDBURY, Ontario
- Full-time
Processes account administration tasks including client onboarding, documentation preparation, and fund transfers to support advisors and enhance client experience.
Added 14 days ago
LS
Executive Assistant - Inclusive Education
Langley School District #35
Langley (District), BC · Langley, BC
- Full-time
…variety of complex clerical and administrative duties: managing office correspondence, organizing/maintaining document filing and record-keeping, coordinating activities and scheduling…
Added 14 days ago
EI
Office Manager
EBC Inc.
Mississauga, ON
- Full-time
…Infrastructure, Industrial, and Major Projects. Our fast-growing Toronto office represent a significant portion of EBC’s operations and EBC, as one of Canada’s leading firms has extensive…
Added 14 days ago
A
Office Administrator
Armco
Montreal, QC
- Full-time
We are currently looking for a bilingual Office Administrator to join our Armco team. The Office Administrator supports the efficient day-to-day operation of the Armco office. This role…
Added 14 days ago
GR
Executive Assistant to the Director
Goldbeck Recruiting
Vancouver, BC
- Full-time
A post-secondary degree in Business Administration, Arts Administration, Communications, Marketing, or a related field, or an equivalent combination of education and experience.
Added 14 days ago
T
Strategic Sourcing Specialist
TransAlta
Calgary, AB
- Full-time
This position is based out of our Downtown Calgary Head Office.
Added 14 days ago
CL
ADMINISTRATIVE SECRETARY - 38 WEEKS
Collège LaSalle, Montréal
Montréal-Ouest, QC
- Full-time
Added 14 days ago
AC
Senior Technical Sourcing Specialist (Engineering Background)
Amphenol Communications Solutions
Markham, ON
- Full-time
Mechanical /PCB engineering background - MUST HAVE
Added 14 days ago
J
Administrative technician • Claims management
JobsMedia.io
Quebec, QC
- Full-time
Work-life balance: possibility of teleworking up to 4 days per week, flexible schedule, etc
Added 14 days ago
GE
Field Operations Supervisor
GFL Environmental Inc.
Saskatoon, SK
- Full-time
Added 14 days ago
AE
Security Operations Supervisor
Agnico Eagle Mines Limited
Timmins, ON
- Full-time
Proficiency with Microsoft Office applications.
Added 14 days ago
DG
Receptionist
Dilawri Group of Companies
ON · Ontario, Canada
- Part-time
Added 14 days ago
PH
Administrative Coordinator, Staffing Office Resource Team
Providence Healthcare
Toronto, ON
- Temporary
…or degree in any of the following areas preferred: Medical Office Administration, Health Information Management, Business Administration/Management, Healthcare Administration, Human…
Added 14 days ago
N(
Strategic Procurement Specialist
NAIT (Northern Alberta Institute of Technology)
AB · Edmonton, AB
- Full-time
Please Note: This is currently a hybrid position, with employees expected to work on campus at least one day per week
Added 14 days ago
BP
Administrative Assistant
BNP Paribas
Montreal, QC
- Full-time
You’ll be required in the office at least three days per week, with one of those days being either a Monday or a Friday
Added 14 days ago
SR
Senior Contract Manager
Stellar Recruitment Inc.
Vancouver, BC
- $100 to $130 CAD / hour
- Contract
Must be available to go on-site in downtown Vancouver three days per week
Added 14 days ago
FH
Administrative Coordinator
Fuze HR Solutions
Mississauga, ON
- Full-time
Must have reliable means of transportation;
Added 14 days ago
SO
Receptionist & Admin Assistant (6 months, contract)
Source Office Furniture & Systems Ltd.
Regina, SK
- Contract
For the last 40 years, Source Office Furniture & Systems Ltd. has been offering the best value in high-quality office furniture throughout Canada. We pride ourselves in offering unsurpassed…
Added 14 days ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Regina, SK
- Full-time
Department: Mental Health Community Clinics/Programs - Administration

Add Impact Inc.

Accounting & Administrative Coordinator

Vaughan, ON, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 12, 2026
Experience: Minimum 3 years of relevant accounting or bookkeeping experience, with hands-on responsibility for day-to-day accounting functions.
Posting language: English
Posted: Oct 13, 2026

Original job description

Overview:

Are you an experienced accounting professional who is highly organized, detail-oriented, and comfortable taking ownership of day-to-day accounting responsibilities? Do you have strong QuickBooks experience and a solid understanding of General Ledger accounts, HST filings, reconciliations, and financial record keeping? If so, this role may be a great fit.

We are seeking an experienced Accounting & Administrative Coordinator to manage the day-to-day accounting requirements for multiple companies. The primary focus of this position is accounting, including maintaining accurate financial records, managing General Ledger accounts, preparing HST filings, performing reconciliations, and supporting month-end and year-end processes.

In addition to the accounting function, this position will provide administrative support to the President and the Director of Finance, primarily related to business correspondence, stakeholder communication, documentation, organization, and follow-up across the various companies.

Key Responsibilities (clearly defined and results-focused):

Accounting & Financial Record Keeping:

Manage day-to-day accounting activities for multiple companies, ensuring financial records are accurate, complete, and current. Maintain accounting records and transactions within QuickBooks, including accounts payable and accounts receivable.

General Ledger & Reconciliations:

Maintain and reconcile General Ledger (GL) accounts, bank accounts, and credit cards. Prepare and post journal entries, review account activity, identify discrepancies, and make or coordinate required adjustments.

HST & Compliance:

Prepare and file HST returns accurately and within required deadlines. Maintain supporting documentation and ensure financial records are properly organized and maintained in accordance with accounting and reporting requirements.

Month-End & Year-End Accounting:

Support month-end and year-end accounting processes, including account reconciliations, adjusting entries, supporting schedules, and preparation of information required by external accountants.

Accounts Payable & Accounts Receivable:

Manage accounts payable and accounts receivable functions across the companies, including processing invoices and payments, monitoring outstanding balances, maintaining vendor and customer records, and completing required follow-up.

Financial Reporting & Organization:

Prepare accounting reports, schedules, and financial information as required. Maintain well-organized accounting files and supporting documentation and ensure accounting deadlines and outstanding items are proactively tracked and completed.

Business & Administrative Support:

Provide administrative support to the President as required, including preparing and managing business correspondence, documentation, organization, and follow-up across multiple companies.

Stakeholder Communication:

Draft and manage professional email correspondence and communicate with accountants, customers, vendors, financial institutions, management, and other stakeholders. Ensure requests for information, documentation, and outstanding matters are followed through to completion.

Qualifications:

Minimum 3 years of relevant accounting or bookkeeping experience, with hands-on responsibility for day-to-day accounting functions.
Strong understanding of General Ledger accounting, accounts payable, accounts receivable, journal entries, and account reconciliations.
Strong working knowledge of QuickBooks is required.
Experience preparing and filing HST returns is required.
Experience managing accounting responsibilities for multiple companies or legal entities is an asset.
Strong numerical aptitude and exceptional attention to detail, with the ability to identify discrepancies and maintain accurate and current financial records.
Excellent organizational and time-management skills with the ability to independently manage accounting requirements, competing priorities, and deadlines across multiple companies.
Strong written and verbal communication skills with the ability to prepare professional correspondence and communicate effectively with internal and external stakeholders.
Proficiency in Microsoft Excel, Word, and Outlook, along with strong overall computer skills and the ability to work effectively within accounting and business systems.
High degree of professionalism, judgment, and discretion when handling confidential financial, business, and personal information.

Position Details:

This is a full-time, in-office position. The successful candidate will be comfortable independently managing accounting responsibilities across multiple companies while also providing professional business and administrative support to the President as required.

Apply on LinkedIn About employer

More about this job

Responsibilities

Manage day-to-day accounting for multiple companies, including QuickBooks records, general ledger and bank reconciliations, HST filings, accounts payable and receivable, and month-end and year-end support. Provide administrative support to the President and Director of Finance, manage professional correspondence, and follow up with stakeholders on requests and outstanding matters.

Requirements

Requires at least three years of relevant accounting or bookkeeping experience, strong knowledge of general ledger accounting, accounts payable and receivable, journal entries, reconciliations, QuickBooks, and HST filings. Candidates should also have strong organizational, numerical, communication, and computer skills, proficiency in Microsoft Office, and discretion when handling confidential information.

Skills

QuickBooks
General Ledger Accounting
Accounts Payable
Accounts Receivable
Journal Entries
Account Reconciliations
HST Returns
Financial Record Keeping
Month-End Accounting
Year-End Accounting
Financial Reporting
Microsoft Excel
Microsoft Word
Microsoft Outlook
Business Correspondence
Stakeholder Communication

Visa sponsorship

Not detected in the job text

Keywords

QuickBooks
General Ledger
Accounts Payable
Accounts Receivable
Journal Entries
Bank Reconciliations
Credit Card Reconciliations
HST Returns
Financial Record Keeping
Month-End Accounting
Year-End Accounting
Adjusting Entries
Financial Reporting
Accounting Schedules
External Accountants
Microsoft Excel
Microsoft Word
Microsoft Outlook
Business Correspondence
Stakeholder Communication
Vendor Records
Customer Records
Multiple Companies
Confidential Information

Report this job

Hiring at a glance

Advertised starting pay

Where work happens

Office & administration jobs in Canada

ADMINISTRATIVE SECRETARY - 38 WEEKS

Administrative Assistant

Market Administrative Assistant

Administrative Assistant - Contract 6 months

Receptionist

Executive Assistant

Administrative Assistant

Executive Assistant - Inclusive Education

Office Manager

Office Administrator

Executive Assistant to the Director

Strategic Sourcing Specialist

ADMINISTRATIVE SECRETARY - 38 WEEKS

Senior Technical Sourcing Specialist (Engineering Background)

Administrative technician • Claims management

Field Operations Supervisor

Security Operations Supervisor

Receptionist

Administrative Coordinator, Staffing Office Resource Team

Strategic Procurement Specialist

Administrative Assistant

Senior Contract Manager

Administrative Coordinator

Receptionist & Admin Assistant (6 months, contract)

Office Administrative Assistant

Contact us

Advertised starting pay

Where work happens

Work requirements

Office & administration jobs in Canada