Administrative assistant jobs in Canada

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Added 24 days ago
RC
Administrative Assistant (13 month contract)
Reliable Controls
Victoria, BC
- Full-time
- Temporary
…ensuring the smooth operation of our office, corporate events, and administrative functions across multiple departments. With your exceptional administrative skills, you will help maintain…
Added 24 days ago
A
Administrative Assistant
Adecco
Pickering, ON
- Contract
Schedule: Monday to Friday | Day Shift
Added 24 days ago
UO
Front Desk Administrative Assistant
University of Victoria
Victoria, BC
- Full-time
Reporting to the Corporate Services Manager, the Front Desk Administrative Assistant is the first point of contact at the Queenswood facility and represents Ocean Networks Canada (ONC) by…
Added 24 days ago
AM
Office administrative assistant
Allingham Machining Inc.
Brampton, ON
- Full-time
Added 24 days ago
W&
Administrative Assistant - Trenton
Wilkinson & Company LLP
Trenton, NS
- $45,000 to $60,000 CAD / year
This role combines administrative expertise with executive-level support responsibilities. The Administrative Assistant will ensure the efficient operation of daily office activities and…
Added 24 days ago
NC
Human Resources Administrator
Native Council of Prince Edward Island
Charlottetown, PE
- Full-time
Added 24 days ago
D
Administrative assistant, Administration
Desjardins
Levis, QC · Montreal, QC · Complexe Desjardins Montréal
- Full-time
As an administrative assistant, you help carry out administrative activities for your sector. You provide administrative and secretarial support to a director or manager reporting to a…
Added 24 days ago
TP
Administrative Assistant - KCFS
Trimark People Solutions
Alert Bay, BC
- Full-time
Position Title: Administrative Assistant - KCFS
Added 24 days ago
LP
Administrative Assistant/Adjoint(e) Administratif(ve)
Levy Pilotte LLP
Montreal, QC
- Full-time
The Administrative Assistant provides administrative support services while working closely with partners, managers, and professionals to help ensure the smooth operation of the firm.
Added 24 days ago
UO
Psychology Administrative Assistant
University of Alberta
Edmonton, AB
- Full-time
…culture and a shared commitment to student well-being. As an Administrative Assistant, you will often be the first point of contact for students seeking support, helping create a welcoming…
Added 24 days ago
SI
Administrative Assistant
Sprocket International Group
AB · Edmonton, AB
- Full-time
Administrative Assistant – Child Care Certification & Credential Assessment | Onsite, Edmonton AB (3 Openings)
Added 24 days ago
D
Administrative assistant
Desjardins
Montreal, QC
- Full-time
As an administrative assistant, you help carry out administrative activities for your sector. You provide administrative and secretarial support to a vice-president. You also provide…
Added 24 days ago
QM
Administrative Assistant (Fundraising)
Quantum Management Services Ltd.
Toronto, ON
- $22 to $24 CAD / hour
- Contract
Position: Administrative Assistant (Fundraising)
Added 24 days ago
AM
office administrative assistant
Allingham Machining Inc.
Brampton, ON
- Full-time
Added 24 days ago
SM
GOAPRDJP000001044 – Administrative Assistant – Junior
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
We are seeking a detail-oriented Administrative Assistant – Junior to provide administrative, records management, document processing, financial support, and coordination services for the…
Added 24 days ago
MF
Grants Administrative Assistant
Muslim Food Bank and Community Services
Richmond, BC
- Part-time
We are looking for an organized and detail-oriented Grants Administrative Assistant to support our Grants and Funding Manager. This is a hands-on opportunity to gain real-world experience…
Added 24 days ago
HH
Fredericton Administrative Assistant (Non-clinical) (1035) PCN 1155562
Horizon Health Network
Fredericton, NB
- Full-time
The Administrative Assistant – Non - Clinical is responsible for providing administrative support for a department or program.
Added 24 days ago
SG
Payroll, Accounting & Human Resources Administrator
S3 Group Ltd.
Medicine Hat, AB
- Full-time
Added 25 days ago
Office Administrative Assistant
HealthCareersInSask.ca
Kindersley, SK
Job Description: Provides a wide range of administrative support and coordination of clerical/financial services to a variety of department(s) and/or program(s) and/or facility(ies).
Added 25 days ago
W4
Administrative Assistant
West 4th Physiotherapy Clinic
Vancouver, BC
- Part-time
seeking a Medical Administrative Assistant who thrives in a fast-paced environment,
Added 25 days ago
SC
Human Resources Administrator
St Clair Child & Youth Services
Sarnia, ON
- $66,466.4 to $78,442 CAD / year
- Full-time
The HR Administrator provides administrative and operational support for a broad range of human resources functions within a unionized environment under the direction of the Director of…
Added 25 days ago
SM
GOAPRDJP000001044 – Administrative Assistant – Junior
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
We are seeking a detail-oriented Administrative Assistant – Junior to provide administrative, records management, document processing, financial support, and coordination services for the…
Added 25 days ago
SM
GOAPRDJP000001047 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Full-time
We are seeking an experienced Administrative Assistant – Intermediate to support the Government of Alberta in Edmonton, Alberta. The ideal candidate will have experience in administrative…
Added 25 days ago
SM
GOAPRDJP000001044 – Administrative Assistant – Junior
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
We are seeking a detail-oriented Administrative Assistant – Junior to provide administrative, records management, document processing, financial support, and coordination services for the…
Added 25 days ago
SM
GOAPRDJP000001047 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Full-time
We are seeking an experienced Administrative Assistant – Intermediate to support the Government of Alberta in Edmonton, Alberta. The ideal candidate will have experience in administrative…

Adecco

Administrative Assistant

Pickering, ON, Canada

Pay Rate: $33.09/hour · Contract

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: Pay Rate: $33.09/hour
Job type: Contract
Apply by: Nov 18, 2026
Posting language: English
Posted: Oct 19, 2026

Original job description

Our client in Durham Region is seeking an experienced Administrative Assistant to support their team on a six month contract. This is an exciting opportunity for a highly organized, proactive professional who thrives in a fast-paced environment and excels at managing multiple priorities while maintaining the highest level of confidentiality.

In this role, you will provide comprehensive administrative support to leadership, coordinate key business activities, and help ensure the smooth and efficient operation of the office. The ideal candidate is a strong communicator with exceptional organizational skills, sound judgment, and the ability to work independently.

Pay Rate: $33.09/hour
Location: Oshawa, ON, Pickering, ON, OR Bowmanville, ON (On-site)
Schedule: Monday to Friday | Day Shift
Employment Type: Full-Time | 6 month temporary Contract
Vacancy Status: This posting is for an upcoming vacancy.

Key Responsibilities

Prepare, compose, and distribute a variety of routine and confidential correspondence, reports, presentations, and other business documents.
Coordinate and organize meetings, including scheduling, agenda preparation, meeting materials, and follow-up activities.
Arrange and manage travel logistics, accommodations, and itineraries for leadership and staff as required.
Manage incoming and outgoing correspondence, including confidential materials, and prioritize items requiring executive attention.
Maintain complex calendars, schedule appointments, and coordinate competing priorities on behalf of leadership.
Serve as a key point of contact between leadership and internal/external stakeholders, ensuring effective communication and information flow.
Establish, maintain, and manage records and filing systems in accordance with document retention policies and procedures.
Prepare and process routine reports, forms, purchase orders, and requisitions.
Monitor deadlines, track action items, and maintain follow-up systems to ensure timely completion of tasks and deliverables.
Provide administrative backup support and contribute to the overall efficiency of the office environment.

Qualifications

Proven experience as an Administrative Assistant, Senior Administrative Assistant, or in a similar support role.
Advanced proficiency with Microsoft Office Suite, including PowerPoint, Excel, Outlook, and Adobe Acrobat.
Exceptional organizational, planning, and time management skills, with the ability to manage multiple priorities simultaneously.
Strong verbal and written communication skills with a professional and polished approach.
Demonstrated ability to handle sensitive and confidential information with discretion and professionalism.
Excellent attention to detail and strong problem-solving capabilities.
Experience coordinating meetings, events, executive calendars, and travel arrangements.
Proven ability to build effective working relationships and liaise with leaders, employees, and external stakeholders.
Self-motivated and adaptable, with the ability to thrive in a fast-paced and dynamic environment.

If you are interested in this Administrative Assistant role please apply now!

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide administrative support to leadership, including preparing correspondence and business documents, managing calendars, and coordinating meetings and travel. Handle confidential communications and records, track deadlines and follow-ups, and support the efficient operation of the office.

Requirements

Candidates should have proven experience in an administrative support role and advanced proficiency with Microsoft Office and Adobe Acrobat. Strong organization, communication, discretion, attention to detail, and experience coordinating calendars, meetings, and travel are required.

Skills

Administrative Support
Microsoft Office
PowerPoint
Excel
Outlook
Adobe Acrobat
Calendar Management
Meeting Coordination
Travel Coordination
Written Communication
Verbal Communication
Confidentiality
Records Management
Time Management
Stakeholder Relations
Attention To Detail

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Senior Administrative Assistant
Microsoft Office Suite
PowerPoint
Excel
Outlook
Adobe Acrobat
Confidential Correspondence
Business Documents
Meeting Coordination
Agenda Preparation
Travel Arrangements
Calendar Management
Stakeholder Communication
Records Management
Document Retention
Purchase Orders
Requisitions
Deadline Tracking
Action Item Follow-Up
Office Administration
Confidentiality
Organizational Skills
Time Management
Problem-Solving

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