Contingent Workforce Coordinator

Contingent Workforce Coordinator

Location: Calgary, AB

Term: 1 Year Contract (with potential for extension)

Schedule: Monday to Friday, In Office

About the Role

The Contingent Workforce Coordinator supports the successful engagement of contract workers by coordinating recruitment and onboarding activities, managing workforce data, and ensuring contractor requirements are completed efficiently. This role works closely with hiring managers, staffing agencies, contractors, and internal stakeholders to support the end-to-end contingent workforce process.

Responsibilities

• Coordinate contingent workforce requisitions, contractor engagements, and onboarding activities.
• Act as the primary liaison between hiring managers, staffing agencies, contractors, and internal support teams.
• Track and maintain contractor records, assignments, extensions, and workforce data.
• Support vendor communications and ensure timely completion of hiring and onboarding requirements.
• Monitor contractor compliance requirements, documentation, and system records.
• Prepare reports, metrics, and workforce updates for stakeholders and leadership.
• Maintain workforce tracking systems, SharePoint sites, and departmental resources.
• Support invoice tracking, contract administration, and related coordination activities.
• Provide guidance on contingent workforce processes, policies, and procedures.
• Ensure a high level of accuracy, customer service, and responsiveness while managing multiple priorities.

Qualifications

• Legally entitled to work in Canada.
• Post-secondary education in Human Resources, Business, Supply Chain Management, Commerce, Operations, or a related field. Equivalent experience will be considered.
• Minimum 2 years of experience in recruitment coordination, contingent workforce administration, staffing, procurement support, contract administration, or HR operations.
• Experience working with staffing agencies and managing multiple priorities in a fast-paced environment is considered an asset.
• Strong understanding of recruitment processes, contractor onboarding, and contingent workforce programs.
• Proficient with Microsoft Office applications, including Excel, Outlook, Teams, SharePoint, and Microsoft 365.
• Experience with workforce management, applicant tracking, vendor management, or contractor management systems is considered an asset.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent communication, relationship-building, and customer service skills.
• Demonstrated attention to detail and ability to maintain accurate and compliant records.
• Ability to work independently and collaboratively in a fast-paced team environment.

Preferred Certifications

• Training or certification in Human Resources, Recruitment, Supply Chain, Procurement, Contract Administration, or Project Coordination.
• Certified Contingent Workforce Professional (CCWP) designation is considered an asset.
• Advanced Microsoft Excel, Microsoft 365, or SharePoint training is considered an asset.